Box vs Microsoft SharePoint

Box

• Companies that need unlimited storage priced per user
• Teams that send documents for signature from where they are stored
• Organizations connecting storage to Microsoft 365, Salesforce or Slack

Microsoft SharePoint

• Organizations on Microsoft 365 that need an intranet and team sites
• Document management with version history and item-level permissions
• Companies organizing internal content for Microsoft 365 Copilot

Box

• Business and Enterprise plans require a minimum of 3 users.
• File upload size is capped by plan: 250 MB on the free plan, 2 GB on Business Starter, 5 GB on Business and 15 GB on Business Plus.
• Enterprise Plus is sold on annual billing only, and Enterprise Advanced is priced through sales.
• The downloads page lists Box Drive for Mac and Windows only, with no Linux app.

Microsoft SharePoint

• SharePoint's plans page lists only Microsoft 365 business bundles; no standalone SharePoint subscription is shown.
• The business plans cover 1 to 300 users; larger organizations are pointed to Microsoft 365 enterprise plans.
• Work-grounded Copilot is built into Standard and Premium only; on Business Basic it is an add-on with a regular price of $21.00 per user / month, paid yearly.
• SharePoint runs in a browser, with mobile apps for Android and iOS; Microsoft lists no dedicated desktop app.

Box

Box Drive

A desktop app for Mac and Windows that opens Box files from the computer without taking up much local disk space.

Box Sign

E-signatures are built in: 5 signature requests a month on the free plan, 10 on Business Starter, and unlimited from the Business plan up.

Box AI

Box AI is included from the Business plan. Enterprise adds 1,000 AI Units a month and Box Hubs, and Enterprise Plus raises the allowance to 2,000.

External collaboration

The Business plan charges for each external collaborator, while Business Plus and the Enterprise plans allow an unlimited number.

File version history

The free Individual plan keeps 1 version of each file, Personal Pro keeps 10 and Business Starter keeps 25.

Integrations and API

Box lists more than 1,500 apps and AI agents that connect to it, and paid business plans include a monthly allowance of API calls.

Microsoft SharePoint

Team and communication sites

Sites for individual teams and for organization-wide news, resources and campaigns, built from templates with flexible layouts and drag-and-drop editing.

Document libraries

Libraries keep version history and access control for every file. Documents can be edited by several people in real time, and files and folders can be kept offline.

Microsoft Lists

Lists share, organize and track structured information next to a site's pages and files, and are included in every business plan.

Granular permissions

Administrators control access at the site, list and item level and can apply policies that govern how files are shared.

Copilot in SharePoint

Drafts pages and sites from a natural-language description or from an existing Word or PowerPoint file. Copilot is built into Standard and Premium and an add-on for Basic.

Customization and automation

Sites can be extended with site designs, web parts, Power Apps and Power Automate, or with custom development on the SharePoint Framework (SPFx).

Box

• Individual$0

  Single user with 10 GB of storage, a 250 MB file upload limit and 5 Box Sign signature requests per month.

• Business Starter$5

  per user / month, billed annually ($7 billed monthly)

  Minimum of 3 users: 100 GB of storage, 2 GB file uploads, 25 file versions and 10 Box Sign requests per month.

• Business$15

  per user / month, billed annually ($20 billed monthly)

  Minimum of 3 users: unlimited storage, 5 GB file uploads, Box AI, unlimited e-signatures and 50,000 API calls per month.

• Business Plus$25

  per user / month, billed annually ($33 billed monthly)

  Minimum of 3 users: unlimited storage, 15 GB file uploads and unlimited external collaborators.

• Enterprise$35

  per user / month, billed annually ($47 billed monthly)

  Minimum of 3 users: 50 GB file uploads, 1,000 AI Units per month, Box Hubs and 100,000 API calls per month.

• Enterprise Plus$50

  per user / month, annual billing only

  Minimum of 3 users: 150 GB file uploads, 2,000 AI Units per month and support with 24-hour coverage.

Microsoft SharePoint

• Business Basic (no Teams)$5.40

  per user / month, paid yearly ($7.00 with Teams)

  SharePoint team and communication sites, document libraries and Microsoft Lists, with 1 TB of cloud storage per user and web and mobile Office apps.

• Business Standard with Copilot$23.50

  per user / month, paid yearly ($20.30 without Teams)

  The same SharePoint features plus desktop Office apps and work-grounded Copilot, which is an add-on to Business Basic.

• Business Premium with Copilot$32.00

  per user / month, paid yearly ($28.80 without Teams)

  Everything in Standard plus Intune device management, Defender for Business and Purview Information Protection.

Box

• Annual discount

  About 25% lower with annual billing

  Box's pricing page has a monthly or annual toggle that advertises a saving for paying annually. The listed prices put Business at $15 per user annually against $20 monthly.

Microsoft SharePoint

• Nonprofit

  Nonprofit grant and staff pricing

  Eligible nonprofits get Microsoft 365 Business Basic as a grant, free for up to 300 users, with Business Standard at $3.50 and Business Premium at $5.50 per user / month, paid yearly.

• Other savings

  Copilot Business add-on at $18.00 until Dec 31, 2026

  The Microsoft 365 Copilot Business add-on is listed from $18.00 instead of $21.00 per user / month between July 1 and December 31, 2026. It needs an annual commitment and covers the first year only.