Skip to content
ToolGPA

BlueSpice

Open-source enterprise wiki built on MediaWiki

Free plan · from $1,620/yrDocs & WikisChecked Oct 9, 2026
Visit bluespice.com
BlueSpice, as pictured on bluespice.com
How BlueSpice presents itself. Image from bluespice.com.

What is BlueSpice?

BlueSpice is an enterprise wiki distribution built on MediaWiki by Hallo Welt! GmbH, which was founded in 2007 and has developed BlueSpice since 2010. A free community edition adds a visual editor, search and business extensions to MediaWiki, and the paid pro and farm editions add approvals, workflows, forms with metadata and professional support. Paid editions run in the vendor's cloud in Germany or on the customer's own servers.

BlueSpice has a free plan. Paid plans start at $1,620 per year for up to 25 users, cloud-hosted (about $5.40 per user / month). See every plan

Good for

  • Organizations that want an open-source wiki with vendor support
  • Quality and compliance teams that need approvals and read confirmations
  • Companies that must keep documentation on their own servers or in German data centers
  • Teams already familiar with MediaWiki

Worth knowing

  • The free edition is self-hosted only and lacks approvals, workflows, forms, central authentication and professional support.
  • Paid editions are yearly subscriptions sold in user tiers: 25 users is the smallest cloud tier and 50 the smallest for farm.
  • Cloud hosting adds a one-time setup fee, listed at $450, and single sign-on costs extra in the cloud.
  • The vendor's edition page quotes euros, from 4.50 € per user a month; dollar prices come from its price configurator.

Key features

Visual editor on MediaWiki
Pages are written in a visual editor or in wiki syntax and organized with subpages and hierarchical categories. BlueSpice pro ships with about 180 extensions.
Approvals and workflows
The pro edition adds drafts and approvals, workflows, read confirmations, reminders and page assignments for keeping controlled documents current.
Forms and semantic metadata
Structured data is captured through forms with semantic metadata support, which the vendor lists among the pro edition's additions.
Bookmaker and exports
The bookmaker compiles wiki pages into manuals or training material. Pages export to PDF with custom templates and to XML, CSV and Excel, and Word files can be imported.
Process diagrams
Processes and relationships are drawn inside the wiki with the draw.io extension or modelled as BPMN diagrams.
Cloud or on-premises
The cloud version is hosted in Germany with a daily backup kept for 7 days and 99.9% stated availability. On premises it is delivered as Docker containers or a virtual machine.

BlueSpice pricing

Starts at
$1,620 per year for up to 25 users, cloud-hosted (about $5.40 per user / month)
Free plan
BlueSpice free is a community edition to download and run yourself: MediaWiki plus a visual editor, search and about 100 extensions. It has community support only and no approvals or workflows.
Free trial
30-day free trial of BlueSpice pro in the cloud, for up to 25 users
BlueSpice freeFreeSelf-hosted community edition: all MediaWiki features plus a visual editor, search, improved design and security, with community support.
BlueSpice pro$1,620per year for up to 25 users, cloud-hosted, before taxAbout $5.40 per user a month; $3,240 a year for up to 50 users. Adds approvals, workflows, forms and metadata, the bookmaker and professional support.
BlueSpice farm$6,120per year for up to 50 users, before taxAbout $10.20 per user a month. Everything in pro plus multiple wikis, search across them, content transfer and multilingual content.
BlueSpice indigoCustomCustom offer for non-standard contract and purchasing terms, separate compliance requirements and customer-specific deployments.

Read from bluespice.com on Oct 9, 2026. Prices change, so confirm with BlueSpice before you buy.

Pricing in detail

Ways to pay less

  • NonprofitDiscount for registered non-profits

    The pricing FAQ gives registered non-profit organizations a discount on the software subscription, excluding governmental, academic and commercial bodies. No amount is published.

    Stated on bluespice.com

Works with

BlueSpice alternatives

All BlueSpice alternatives comparedAll docs and wiki tools

Common questions

Is BlueSpice free?

BlueSpice has a free plan. BlueSpice free is a community edition to download and run yourself: MediaWiki plus a visual editor, search and about 100 extensions. It has community support only and no approvals or workflows. Paid plans start at $1,620 per year for up to 25 users, cloud-hosted (about $5.40 per user / month).

How much does BlueSpice cost?

BlueSpice lists 4 plans. BlueSpice free: Free. BlueSpice pro: $1,620 per year for up to 25 users, cloud-hosted, before tax. BlueSpice farm: $6,120 per year for up to 50 users, before tax. BlueSpice indigo: custom pricing. Prices were read from bluespice.com on Oct 9, 2026.

What platforms does BlueSpice work on?

BlueSpice is available on Web.

Does BlueSpice offer any discounts?

BlueSpice publicly lists the following: Discount for registered non-profits.

Does BlueSpice have an Android app?

No Android app was listed when its pages were read on Oct 9, 2026. BlueSpice is listed for Web.

Does BlueSpice have an iPhone app?

No iPhone app was listed when its pages were read on Oct 9, 2026. BlueSpice is listed for Web.

Is BlueSpice open source?

Yes. BlueSpice is open source, according to its own site. It can also be run on a server of your own.

What does BlueSpice integrate with?

BlueSpice's listing names draw.io, DeepL, Microsoft Entra ID, Okta, Keycloak, Lucidchart, GitHub and Microsoft Teams. A listing names up to eight integrations, so it may connect to more.

Does BlueSpice have a free trial?

Yes. 30-day free trial of BlueSpice pro in the cloud, for up to 25 users.

Who makes BlueSpice?

BlueSpice is made by Hallo Welt! GmbH. It dates from 2010.

What are the alternatives to BlueSpice?

The closest alternatives to BlueSpice in our directory are MediaWiki, XWiki, Confluence, BookStack and Wiki.js. Each one has a side-by-side comparison with BlueSpice.

Sources for this page

The prices, plans, platforms and features above were read from these pages on Oct 9, 2026.