Waybook
SOP, onboarding and training playbook for growing teams
What is Waybook?
Waybook is a web-based playbook where a company keeps its SOPs, policies and training material and tracks who has read them. Content is organized into subjects, documents and steps, and can be arranged into learning paths with tests and due dates. Plans are a flat monthly price that includes 20 members, with a charge for each member beyond that, and there is no free plan.
Waybook is a paid product with a free trial, starting at $99 per month for 20 members, billed annually ($119 billed monthly). See every plan
Good for
- Companies of 20 or more documenting SOPs and onboarding new hires in one place
- Teams that need a record of who has read and acknowledged a policy
- Compliance training with deadlines, tests and completion reports
Worth knowing
- There is no free plan, only a 7-day trial, and every plan is priced for a minimum of 20 members.
- Approvals, the audit log, SSO and directory sync, enforced 2FA and custom domains need Pro, which costs twice as much as Core.
- Core limits the glossary to 5 terms, and self-serve pricing stops at 500 seats; larger teams are sent to sales.
- The pricing page says SSO and directory sync carry minimum seat requirements that depend on the identity provider.
Key features
- Subjects, documents and steps
- Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.
- Learning paths, tests and tracking
- Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.
- Search and Waybook Ask
- Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.
- AI writer, templates and flow charts
- The AI content writer is unlimited on every plan, alongside a template library for SOPs, policies and training and interactive flow charts with decision points.
- Waybook Shots
- A Chrome extension that captures a workflow on screen and turns each click into a step of an SOP, which can be shared by link, embedded in Waybook or exported as PDF.
- Approvals and audit trail
- Pro adds approval stages that block publishing until signed off, document verification with review dates, confirmation steps, full version history and an audit log.
Waybook pricing
- Starts at
- $99 per month for 20 members, billed annually ($119 billed monthly)
- Free plan
- None
- Free trial
- 7-day free trial
| Plan | Price | What you get |
|---|---|---|
| Core | $99per month for 20 members, billed annually ($119 billed monthly) | Extra members $5 each a month ($6 on monthly billing). Unlimited documents, AI writer, tests, learning paths, mobile app and a glossary of up to 5 terms. |
| Pro | $198per month for 20 members, billed annually ($238 billed monthly) | Extra members $10 each a month ($12 on monthly billing). Adds approvals, document verification, audit log, SSO, custom domain and Waybook MCP. |
| Enterprise | Custom | Priced on request. Adds dedicated support, setup consultation, custom reporting, bespoke integrations, a custom email sender and IP whitelisting. |
Read from waybook.com on Oct 9, 2026. Prices change, so confirm with Waybook before you buy.
Ways to pay less
- Annual discountSave 17% with annual billing
The pricing page marks annual billing as saving 17%: Core is $99 a month instead of $119, and Pro $198 instead of $238, each for 20 members.
Stated on waybook.com
Works with
- Slack
- Microsoft Teams
- Zapier
- BambooHR
- Loom
- Google Docs
- Dropbox
- Tango
Waybook alternatives
- Waybook vs Whale
Free plan · from $249/mo
- Waybook vs SweetProcess
Free trial · from $82.50/mo
- Waybook vs Tettra
Free trial · from $8/mo
- Waybook vs Scribe
Free plan · from $13/mo
Common questions
Is Waybook free?
No, Waybook is a paid product, but you can try it first. 7-day free trial.
How much does Waybook cost?
Waybook lists 3 plans. Core: $99 per month for 20 members, billed annually ($119 billed monthly). Pro: $198 per month for 20 members, billed annually ($238 billed monthly). Enterprise: custom pricing. Prices were read from waybook.com on Oct 9, 2026.
What platforms does Waybook work on?
Waybook is available on Web, iOS and Android. It also has a browser extension.
Does Waybook offer any discounts?
Waybook publicly lists the following: Save 17% with annual billing.
Does Waybook have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Waybook is listed for Web, iOS and Android.
Does Waybook have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. Waybook is listed for Web, iOS and Android.
Is Waybook open source?
Waybook is not described as open source on its own site, as read on Oct 9, 2026.
What does Waybook integrate with?
Waybook's listing names Slack, Microsoft Teams, Zapier, BambooHR, Loom, Google Docs, Dropbox and Tango. A listing names up to eight integrations, so it may connect to more.
Who makes Waybook?
Waybook is made by Waybook Limited.
What are the alternatives to Waybook?
The closest alternatives to Waybook in our directory are Trainual, Whale, SweetProcess, Tettra and Scribe. Each one has a side-by-side comparison with Waybook.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 9, 2026.