The Waybook Insider’s Guide
Everything we know about Waybook in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Waybook
The Insider’s Guide
SOP, onboarding and training playbook for growing teams
Every plan, grade, refund rule and rival among docs and wiki tools, read from Waybook’s own pages.
Made by Waybook Limited · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Waybook’s own pages, its app-store listings and our grades. Every fact in it is on Waybook’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 4 of the 51 other docs and wiki tools we grade
Waybook is a web-based playbook where a company keeps its SOPs, policies and training material and tracks who has read them. Content is organized into subjects, documents and steps, and can be arranged into learning paths with tests and due dates. Plans are a flat monthly price that includes 20 members, with a charge for each member beyond that, and there is no free plan.
To get you started, here are 9 things to know about Waybook, taken from its own pages and our grades.
There are slash commands and a template library for SOPs and policies.
- 1
Best for SOPs and onboarding for teams of 20 or more
Waybook holds your company's SOPs, policies and training and records who has read what, with learning paths, tests and phone apps on every plan.
- 2
Paid plans start at $99 a month
As its pricing page puts it: $99 per month for 20 members, billed annually ($119 billed monthly).
- 3
You can try it first
7-day free trial
- 4
It runs on 3 platforms
Web, iOS and Android, with a browser extension too.
- 5
Subjects, documents and steps
Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.
- 6
Learning paths, tests and tracking
Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.
- 7
Search and Waybook Ask
Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.
- 8
A 2.2 GPA, above 4 of 51
That is against the other docs and wiki tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Waybook you would be making a search engine with an AI model behind it. That is not a weekend's work, with an AI app builder or without one.
Waybook at a glance
- Pricing
- Free trial, from $99 per month for 20 members, billed annually ($119 billed monthly)
- Free plan
- No
- Free trial
- 7-day free trial
- Runs on
- Web, iOS, Android, Browser extension
- Made by
- Waybook Limited
- Category
- Docs & Wikis
- Our grade
- 2.2 GPA, fair
The report card
Best for SOPs and onboarding for teams of 20 or more
Waybook holds your company's SOPs, policies and training and records who has read what, with learning paths, tests and phone apps on every plan. There's no free plan and the trial is 7 days. Every plan is priced for at least 20 members, from $99 a month on annual billing, and approvals, verification, the audit log and SSO need Pro at twice the price.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Core is $99 a month for 20 members billed annually, or $119 monthly, which is where this category's dearest tenth starts. Extra members are $5 each. Pro costs twice as much, $198, and that's where approvals, document verification, the audit log and SSO sit. |
| Free plan and trial | C | No free plan, only a 7-day trial, which is short for a tool you have to fill with your own SOPs before you can judge it. The pricing page doesn't say whether that trial asks for a card. |
| Features | B | It covers the whole SOP and training job: unlimited subjects, documents and steps holding video, checklists, tables and embeds, learning paths with tests and due dates, completion reports, Waybook Ask answering from your own docs, flow charts, and a Chrome extension that turns clicks into steps. |
| Ease of use | C | No app rating on record, and a playbook is a thing you fill: subjects to structure, documents to write, learning paths to assign, 20 members to bring in. There are slash commands and a template library for SOPs and policies. |
| Platforms and integrations | B | Web, iPhone, Android and a Chrome extension, connected to Slack, Microsoft Teams, Zapier, BambooHR, Loom and Google Docs, with Waybook MCP on Pro. No desktop app on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Waybook is for
- Fits if you're 20 people or more and want SOPs and onboarding in one place
- Works for teams that need a record of who has read and acknowledged a policy
Who it is not for
- Skip it if you're a team of five, as every plan is priced for at least 20 members
- Not for you if you want a free plan or a long look first, since the trial is 7 days
- Pricey if you need approvals, verification, the audit log, SSO or a custom domain, which need Pro at $198 a month
- Tight if you're on Core, which limits the glossary to 5 terms, and self-serve pricing stops at 500 seats
- Watch out: SSO and directory sync carry extra seat minimums that depend on your identity provider, and there's no desktop app
Good to know
Good for
- Companies of 20 or more documenting SOPs and onboarding new hires in one place
- Teams that need a record of who has read and acknowledged a policy
- Compliance training with deadlines, tests and completion reports
Worth knowing
- There is no free plan, only a 7-day trial, and every plan is priced for a minimum of 20 members.
- Approvals, the audit log, SSO and directory sync, enforced 2FA and custom domains need Pro, which costs twice as much as Core.
- Core limits the glossary to 5 terms, and self-serve pricing stops at 500 seats; larger teams are sent to sales.
- The pricing page says SSO and directory sync carry minimum seat requirements that depend on the identity provider.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$99
A month to start
Waybook is a paid product with a free trial, starting at $99 per month for 20 members, billed annually ($119 billed monthly).
The pricing page doesn't say whether that trial asks for a card.
Core
$99
per month for 20 members, billed annually ($119 billed monthly)
Extra members $5 each a month ($6 on monthly billing). Unlimited documents, AI writer, tests, learning paths, mobile app and a glossary of up to 5 terms.
Pro
$198
per month for 20 members, billed annually ($238 billed monthly)
Extra members $10 each a month ($12 on monthly billing). Adds approvals, document verification, audit log, SSO, custom domain and Waybook MCP.
Enterprise
Custom
Priced on request. Adds dedicated support, setup consultation, custom reporting, bespoke integrations, a custom email sender and IP whitelisting.
Trying it first
7-day free trial
Read from waybook.com on Oct 9, 2026.
Ways to pay less
Annual discount
Save 17% with annual billing
The pricing page marks annual billing as saving 17%: Core is $99 a month instead of $119, and Pro $198 instead of $238, each for 20 members.
Stated on waybook.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, iOS, Android and Browser extension
SOP, onboarding and training playbook for growing teams. Here is what it does, as its own site describes it, and what it covers: AI features, AI search, wiki, templates, screenshots, diagrams, reports.
- Subjects, documents and steps
- Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.
- Learning paths, tests and tracking
- Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.
- Search and Waybook Ask
- Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.
- AI writer, templates and flow charts
- The AI content writer is unlimited on every plan, alongside a template library for SOPs, policies and training and interactive flow charts with decision points.
- Waybook Shots
- A Chrome extension that captures a workflow on screen and turns each click into a step of an SOP, which can be shared by link, embedded in Waybook or exported as PDF.
- Approvals and audit trail
- Pro adds approval stages that block publishing until signed off, document verification with review dates, confirmation steps, full version history and an audit log.
Where it runs
- Web
- iOS
- Android
- Browser extension
What it works with
- Slack
- Microsoft Teams
- Zapier
- BambooHR
- Loom
- Google Docs
- Dropbox
- Tango
Waybook is made by Waybook Limited.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
4/51
Other docs and wiki tools it is graded above
Waybook's GPA of 2.2 is higher than 4 of the 51 other docs and wiki tools we grade, and level with 8.
It stands best on features (B, above 21 of 51) and worst on value for money (D, above 0).
Its paid plans start at $99 a month, against a middle price of $16.50 for the category: 36 of the 41 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 11 tools score higher and cost less.
Each grade against the category
Every bar is all 52 docs and wiki tools we grade, cut by the letter each got. Waybook’s own letter is outlined.
- DValue for moneyAbove 0 of 51
- CFree plan and trialAbove 4 of 51
- BFeaturesAbove 21 of 51
- CEase of useAbove 9 of 51
- BPlatforms and integrationsAbove 10 of 51
Price against what you get
Each dot is one of 47 docs and wiki tools. Further left costs less; higher up scores better on features, ease of use and platforms. Waybook is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Waybook you would be making a search engine with an AI model behind it. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 39 of the 51 other docs and wiki tools grade higher. It costs $1,188 a year.
What you could make
- Wiki, templates and reports: an app builder makes these well.
What you could not
- A search engine with an AI model behind it.
- A diagram editor.
- Capture tools hooked into the operating system.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Slack, Microsoft Teams and Zapier among them.
- What a company asks for before it lets staff use something: audit logs and roles and permissions.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Waybook’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Trainual, Whale, SweetProcess, Tettra and Scribe
The 5 tools Waybook is most often weighed against, with where each one differs from it.
- 2.0GPA
Trainual
Paid
Training and SOP platform for onboarding and running teams.
- Waybook also covers wiki, screenshots, diagrams and reports.
- Trainual also covers screen recording and documents.
- 2.2GPA
Whale
Free plan · from $249/mo
SOP documentation and employee training platform with AI.
- Whale has a free plan. Waybook does not, though it has a free trial.
- Waybook also covers screenshots and diagrams.
- Whale also covers screen recording.
- 2.0GPA
SweetProcess
Free trial · from $82.50/mo
SOP, process and policy documentation with task tracking.
- Only Waybook lists iOS and Android apps.
- Waybook also covers AI search, screenshots and reports.
- SweetProcess also covers tasks.
- 2.4GPA
Tettra
Free trial · from $8/mo
Internal knowledge base that answers team questions in Slack.
- Only Waybook lists iOS and Android apps.
- Only Waybook lists a browser extension.
- Waybook also covers templates, screenshots, diagrams and reports.
- 2.4GPA
Scribe
Free plan · from $23/mo
Step-by-step guides captured automatically as you work.
- Scribe has a free plan. Waybook does not, though it has a free trial.
- Only Waybook lists iOS and Android apps.
- Only Scribe lists macOS and Windows apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Waybook free?
No, Waybook is a paid product, but you can try it first. 7-day free trial.
How much does Waybook cost?
Waybook lists 3 plans. Core: $99 per month for 20 members, billed annually ($119 billed monthly).
What platforms does Waybook work on?
Waybook is available on Web, iOS and Android. It also has a browser extension.
Does Waybook offer any discounts?
Waybook publicly lists the following: Save 17% with annual billing.
Does Waybook have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Waybook is listed for Web, iOS and Android.
Does Waybook have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. Waybook is listed for Web, iOS and Android.
Is Waybook open source?
Waybook is not described as open source on its own site, as read on Oct 9, 2026.
What does Waybook integrate with?
Waybook's listing names Slack, Microsoft Teams, Zapier, BambooHR, Loom, Google Docs, Dropbox and Tango.
Who makes Waybook?
Waybook is made by Waybook Limited.
What are the alternatives to Waybook?
The closest alternatives to Waybook in our directory are Trainual, Whale, SweetProcess, Tettra and Scribe.
How does Waybook compare with other docs and wiki tools?
Waybook's GPA of 2.2 is higher than 4 of the 51 other docs and wiki tools we grade, and level with 8.
Is Waybook good value for money?
ToolGPA grades Waybook D for value for money. Its paid plans start at $99 a month, against a middle price of $16.50 for the category: 36 of the 41 others that charge start lower.
Could I make my own version of Waybook?
To replace Waybook you would be making a search engine with an AI model behind it.
Where this guide comes from
The prices, plans, platforms and features were read from Waybook’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Waybook's own pages on 9 October 2026. Also tested with a demo account on 2026-09-24.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Waybook Limited. Prices change, so check waybook.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Waybook, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/waybook
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Waybook: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/waybook
Know someone choosing between docs and wiki tools?
Send them this guide: toolgpa.com/tools/waybook/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded docs and wiki tools after Waybook, each with an Insider's Guide of its own.
- Docs & Wikis Insider's GuideEvery one of the 52 docs and wiki tools we grade, compared
- Zoho Writer Insider's GuideFree online word processor with AI and document automation3.6 GPA
- Google Docs Insider's GuideBrowser-based word processor, free with a Google Account3.4 GPA
- ONLYOFFICE Insider's GuideOpen-source office suite for documents, sheets, slides and PDFs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Waybook’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Waybook is a trademark of its owner, and this guide is not made, paid for or approved by Waybook Limited. Prices and plans change: check waybook.com before you buy.