Trainual vs Waybook

Trainual

• Companies of roughly 25 to 1,000 employees documenting how work gets done
• Onboarding new hires with role-based training and tests
• Field and multi-location teams that train on phones

Waybook

• Companies of 20 or more documenting SOPs and onboarding new hires in one place
• Teams that need a record of who has read and acknowledged a policy
• Compliance training with deadlines, tests and completion reports

Trainual

• Trainual lists no prices: plans are quoted on a demo call according to team size and the features needed.
• A one-time implementation fee of $1,000 applies, and there is no self-serve free trial; evaluation starts with a demo.
• Individual training paths, video hosting and the org chart need Pro; custom branding, a custom domain and single sign-on need Premium.
• API access and custom integration support are limited to the Enterprise plan.

Waybook

• There is no free plan, only a 7-day trial, and every plan is priced for a minimum of 20 members.
• Approvals, the audit log, SSO and directory sync, enforced 2FA and custom domains need Pro, which costs twice as much as Core.
• Core limits the glossary to 5 terms, and self-serve pricing stops at 500 seats; larger teams are sent to sales.
• The pricing page says SSO and directory sync carry minimum seat requirements that depend on the identity provider.

Trainual

Process docs and SOPs

Processes, policies and SOPs are written in a built-in editor with AI drafting or uploaded from existing documents, and can include flowcharts, video, screen recordings and embeds.

Role-based training

Content is assigned by role, department or location and given due dates. Individual training paths that sequence content for each person start on the Pro plan.

Tests, e-signatures and tracking

AI-generated tests and e-signatures confirm that training was understood, and reports show completions and overdue assignments. Pro includes 300 e-signatures a year.

AI knowledge search

Employees ask a question and get an answer drawn from the company's own documented content, on the web and in the iOS and Android apps.

Templates and courses

More than 500 customizable templates are included. The FAQ describes a library of 400+ expert-built compliance and upskilling courses as a premium add-on.

Roles and org chart

A roles and responsibilities builder records who owns what and links each role to its training. The org chart and accountability chart start on Pro.

Waybook

Subjects, documents and steps

Every plan allows unlimited subjects, documents and steps. A step can hold video, images, checklists, tables, callouts, code, maps, PDFs and web embeds, added with a slash command.

Learning paths, tests and tracking

Learning paths put documents and tasks in a guided order for a role, with tests, fixed due dates and reports on who has completed what. Recurring due dates need Pro.

Search and Waybook Ask

Search covers every title and step, and Waybook Ask answers questions in plain English from the workspace's own published documents, respecting each member's permissions.

AI writer, templates and flow charts

The AI content writer is unlimited on every plan, alongside a template library for SOPs, policies and training and interactive flow charts with decision points.

Waybook Shots

A Chrome extension that captures a workflow on screen and turns each click into a step of an SOP, which can be shared by link, embedded in Waybook or exported as PDF.

Approvals and audit trail

Pro adds approval stages that block publishing until signed off, document verification with review dates, confirmation steps, full version history and an audit log.

Trainual

• CoreCustom

  AI-assisted documentation, AI knowledge search, 500+ templates, tests and tracking, built-in screen recording, 2 GB of video storage and 30-day version history.

• ProCustom

  Adds individual training paths, video hosting with 15 GB of storage, 300 e-signatures a year, an org chart and 90-day version history.

• PremiumCustom

  Adds unlimited video storage, version history and e-signatures, custom branding and domain, single sign-on and an MCP server for custom AI agents.

• EnterpriseCustom

  Adds API access and custom integration support, SOC 2 documentation, extended implementation and migration, and priority support.

Waybook

• Core$99

  per month for 20 members, billed annually ($119 billed monthly)

  Extra members $5 each a month ($6 on monthly billing). Unlimited documents, AI writer, tests, learning paths, mobile app and a glossary of up to 5 terms.

• Pro$198

  per month for 20 members, billed annually ($238 billed monthly)

  Extra members $10 each a month ($12 on monthly billing). Adds approvals, document verification, audit log, SSO, custom domain and Waybook MCP.

• EnterpriseCustom

  Priced on request. Adds dedicated support, setup consultation, custom reporting, bespoke integrations, a custom email sender and IP whitelisting.

Trainual

No public discounts listed.

Waybook

• Annual discount

  Save 17% with annual billing

  The pricing page marks annual billing as saving 17%: Core is $99 a month instead of $119, and Pro $198 instead of $238, each for 20 members.