Docs & Wikis

Contents

1. 01WelcomeWhat these tools do, how many we grade and what to know before choosing
2. 02Our top threeThe three we'd look at first, and who each one suits
3. 03What they costWhat paid plans start at, the best buy at each budget and the free plans
4. 04The gradesThe highest graded, and how the whole category does on each subject
5. 05Keep or make?Which are worth paying for, and which you could make yourself
6. 06Every toolAll of them, best graded first, with what each costs
7. 07Quick answersThe questions people ask when choosing, each answered in a line or two
8. 08About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from each tool’s own pages, their app-store listings and our grades. Every fact in it is on the Docs & Wikis page too, where it is kept up to date. Checked Oct 10, 2026.

Shared documents and team knowledge bases that keep how-we-work in one place.

Before you choose, here are 8 things to know about docs and wiki tools, worked out from every one we grade.

1. 1

   We grade 52 docs and wiki tools

   38 of them are free or have a free plan, and 12 more let you try before paying. Everything in this guide comes from their own pages and our grades.

2. 2

   Paid plans start at $16.50 a month in the middle

   From $0.83 (Zoho Learn) to $249 (Whale), going by what each one's paid plans start at.

3. 3

   Best value: ONLYOFFICE, Zoho Writer, Zoho Learn and Wiki.js

   Nothing on our chart scores higher than these without costing more.

4. 4

   17 of 52 have iPhone and Android apps

   51 run in a web browser and 14 have a Windows app. Check the one you need before you fall for anything.

5. 5

   The middle GPA is 2.6

   9 score 3.0 or higher. The highest is Zoho Writer, at 3.6.

6. 6

   Best free option: Zoho Writer

   Zoho Writer has the highest GPA of the free ones, 3.6. Free online word processor with AI and document automation.

7. 7

   52 worth keeping, 0 you could make

   By our keep-or-make rules, 52 do something you couldn't reasonably build yourself, 0 are simple enough to make with an AI app builder, and 0 are a close call.

8. 8

   1 price changes in the past year

   That's how many price moves we've recorded for docs and wiki tools in twelve months. Prices change, so check the maker's page before you pay.

Part 02 · Top three

Our top three

The three we'd look at first, and who each one suits

The three docs and wiki tools we'd look at first. First place suits the most people; second and third are the best picks for the people it leaves out. Each has an Insider's Guide of its own.

1. 1st

   

   3.4GPA

   Google Docs

   Free plan · from $7/mo

   For: Most people

   Google Docs is free with a personal Google Account, and several people can write, comment on and revise the same document at once, with version history and sharing settings for who can view, comment or edit. It runs in a browser and on iPhone and Android, edits Word files directly, and its iPhone and iPad app averages 4.8 from about 3.3 million ratings. Know the limits: no Windows or Mac desktop app is listed, and offline editing on a computer needs Chrome or Microsoft Edge with an extension. The business version comes only with Google Workspace, from $7 per user a month on a 1-year commitment, and Gemini in Docs starts at Business Standard, at $14.

   The Google Docs Insider’s Guide

2. 2nd

   

   3.0GPA

   Confluence

   Free plan · from $6.70/mo

   For: Teams that want a wiki

   Confluence is a team wiki: pages for plans, meeting notes and policies are grouped into spaces with a page tree, several people can edit at once, and whiteboards and databases sit alongside. The Free plan covers up to 10 users, and Standard is $6.70 per user a month, billed monthly, for the first 100 users. It runs on the web, iPhone and Android, and its iPhone and iPad app averages 4.6 from about 3,700 ratings. It is second because it is built for teams and its Free plan stops at 10 users and 2 GB of storage, with no space or page permission settings, where Google Docs is free for anyone with a Google Account. Enforced SSO needs a separate Atlassian Guard subscription below Enterprise.

   The Confluence Insider’s Guide

3. 3rd

   

   2.8GPA

   Outline

   Free plan · from $10/mo

   For: Teams that want a wiki on their own servers or at a flat price

   Outline is a team wiki with a Markdown-friendly editor, real-time collaboration and search, and its source code is public, so it can run on your own infrastructure: the self-hosted Community Edition costs $0, with unlimited documents and version history. If you would rather not run a server, Outline hosts it for a flat $10 a month for a team of 1 to 10 members. It is third because the cloud version has no free plan, only a 30-day trial, where Confluence is free for up to 10 users, and no mobile apps are listed. The Community Edition lacks AI answers, guest users, SAML 2.0 and the audit log, and an 11th cloud member moves a team from $10 to $79 a month.

   The Outline Insider’s Guide

Going by our grades, ONLYOFFICE, Zoho Writer, Zoho Learn and Wiki.js give the most for the money among docs and wiki tools: no tool on this chart scores higher without costing more.

Paid plans start at a middle price of $16.50 a month across the 42 that charge, from $0.83 (Zoho Learn) to $249 (Whale). 5 more cost nothing at all.

18 of the 47 score above the category's average while starting at or below its middle price. 6 cost more than the middle price and score below the average.

Every tool gets five grades, A to F, each with its reason, and a GPA that averages them. Here are the 12 highest graded docs and wiki tools, then how the whole category does on each subject.

Tool	Value	Free	Features	Ease	Platforms	GPA
Zoho Writer	A	A	B	B	A	3.6
Google Docs	A	A	C	A	B	3.4
ONLYOFFICE	C	A	A	B	A	3.4
XWiki	A	A	A	C	B	3.4
Dropbox Paper	A	A	C	B	B	3.2
Confluence	C	B	A	B	B	3.0
CryptPad	B	A	B	B	C	3.0
Nuclino	B	C	B	B	A	3.0
Proton Docs	A	B	C	B	B	3.0
BookStack	A	A	B	D	C	2.8
Dubble	B	B	C	B	B	2.8
Microsoft Loop	B	B	C	B	B	2.8

Some software does something you couldn’t reasonably build yourself. Some is simple enough that an AI app builder could make the core of it in an afternoon. Here’s where docs and wiki tools land, by the same rules for every tool.

• 52

  Keep it

  It does something you could not reasonably make for yourself, or it costs nothing.

• 0

  Your call

  You could make the core of it, and you would give something up.

• 0

  You could make this

  What it does is the kind of thing an AI app builder makes well, and it charges every month.

Every docs and wiki tool we grade, with its GPA and what it costs. Each one has a page of its own on toolgpa.com, with its Insider’s Guide.

1. 1Zoho WriterFree plan · from $2.50/mo3.6
2. 2Google DocsFree plan · from $7/mo3.4
3. 3ONLYOFFICEFree plan · from $20/mo3.4
4. 4XWikiFree plan · from €309/yr3.4
5. 5Dropbox PaperFree plan · from $9.99/mo3.2
6. 6ConfluenceFree plan · from $6.70/mo3.0
7. 7CryptPadFree plan · from €5/mo3.0
8. 8NuclinoFree plan · from $6/mo3.0
9. 9Proton DocsFree plan · from $3.99/mo3.0
10. 10BookStackFree plan · from £450/yr2.8
11. 11DubbleFree plan · from $18/mo2.8
12. 12Microsoft LoopFree plan · from $5.40/mo2.8
13. 13Microsoft SharePointFree trial · from $5.40/mo2.8
14. 14OutlineFree plan · from $10/mo2.8
15. 15SlabFree plan · from $6.67/mo2.8
16. 16SliteFree trial · from $10/mo2.8
17. 17Wiki.jsFree2.8
18. 18Zoho LearnFree plan · from $0.83/mo2.8
19. 19Bit.aiFree plan · from $8/mo2.6
20. 20DocmostFree plan · from $6/mo2.6
21. 21DokuWikiFree2.6
22. 22EtherpadFree2.6
23. 23FolgeFree plan · from $89 one-time2.6
24. 24GramaxFree plan · from $20/mo2.6
25. 25HedgeDocFree2.6
26. 26MediaWikiFree2.6
27. 27You Need A WikiFree plan · from $19/mo2.6
28. 28BlueSpiceFree plan · from $1,620/yr2.4
29. 29Collabora OnlineFree plan · from $3.40/mo2.4
30. 30GitBookFree plan · from $65/mo2.4
31. 31GuiddeFree plan · from $19/mo2.4
32. 32HackMDFree plan · from $4/mo2.4
33. 33KipwiseFree trial · from $6.30/mo2.4
34. 34PapyrsFree plan · from $89/mo2.4
35. 35ProProfs Knowledge BaseFree plan · from $49/mo2.4
36. 36ScribeFree plan · from $23/mo2.4
37. 37Superhuman DocsFree plan · from $12/mo2.4
38. 38TangoFree plan · from $15/mo2.4
39. 39TettraFree trial · from $8/mo2.4
40. 40ArchbeeFree trial · from $80/mo2.2
41. 41Document360Free trial2.2
42. 42HelpDocsFree trial · from $99/mo2.2
43. 43HelpjuiceFree trial · from $249/mo2.2
44. 44HuduFree trial · from $27/mo2.2
45. 45KnowledgeOwlFree trial · from $100/mo2.2
46. 46Stack InternalFree plan2.2
47. 47WaybookFree trial · from $99/mo2.2
48. 48WhaleFree plan · from $249/mo2.2
49. 49DocumizeFree plan · from $900/yr2.0
50. 50GuruPaid2.0
51. 51SweetProcessFree trial · from $82.50/mo2.0
52. 52TrainualPaid2.0

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

• 3,189

  tools graded

• 94

  categories

• 426

  price changes on record

• 579

  apps priced in 12 countries