The XWiki Insider’s Guide
Everything we know about XWiki in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
XWiki
The Insider’s Guide
Open-source enterprise wiki with structured data and apps
Every plan, grade, refund rule and rival among docs and wiki tools, read from XWiki’s own pages.
Made by XWiki SAS · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from XWiki’s own pages, its app-store listings and our grades. Every fact in it is on XWiki’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.4
GPA, above 48 of the 51 other docs and wiki tools we grade
XWiki is an open-source wiki platform, distributed under the LGPL license, for knowledge bases and intranets. Besides pages edited in a WYSIWYG editor with comments and a full history of changes, it lets teams add structured data, forms and small applications to the wiki and extend it with more than 700 extensions. The Community version is free to set up yourself, and XWiki SAS sells cloud hosting and support subscriptions priced in euros by team size.
To get you started, here are 9 things to know about XWiki, taken from its own pages and our grades.
- 1
Best for an open-source wiki you can build small apps in
The Community version is free to run yourself, with no vendor support and no Pro applications.
- 2
Paid plans start at about $28.86 a month
As its pricing page puts it: 309 € per year for 10 users (Starter, XWiki Cloud only).
- 3
There is a free plan
Community version: the open-source software with community extensions, downloaded and set up on your own servers, without XWiki SAS support or the XWiki Pro applications.
- 4
It runs on Web
Web.
- 5
WYSIWYG editing with history
Pages are edited in a WYSIWYG editor with link and macro editors and in-place editing. A full history of changes is kept, alongside comments, annotations and user mentions.
- 6
Structured data and apps
AppWithinMinutes builds custom data structures by drag and drop. Entries are edited through forms and browsed in filterable tables that XWiki calls livetables.
- 7
Permissions and sign-in
User and group management and an advanced permission system are built in. Paid plans add LDAP and Active Directory, then OIDC, Entra ID, CAS and SAML, and SCIM on Enterprise.
- 8
A 3.4 GPA, above 48 of 51
That is against the other docs and wiki tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of XWiki you could make: wiki. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
XWiki at a glance
- Pricing
- Free plan, from 309 € per year for 10 users (Starter, XWiki Cloud only)
- Free plan
- Yes
- Free trial
- Free trial of XWiki Cloud; the pricing page does not state its length
- Runs on
- Web
- Made by
- XWiki SAS, since 2004
- Category
- Docs & Wikis
- Our grade
- 3.4 GPA, very good
The report card
Best for an open-source wiki you can build small apps in
XWiki is an open-source wiki that adds structured data, forms and small apps to pages, with more than 700 extensions. The Community version is free to run yourself, with no vendor support and no Pro applications. Hosted plans are priced in euros from €309 a year for 10 users, SAML sign-in waits on Business at €11,216.70 a year, and support keeps office hours in CET.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | The Community version costs nothing at all. Hosted, Starter is 309 € a year for 10 users and Basic 5,796.84 € a year for 100, which works out at 4.83 € a user a month against $6.30 for the cheapest quarter here. From Basic up, the same price covers XWiki Cloud or your own servers. |
| Free plan and trial | A | Free outright: the Community version is the open-source software with around 600 community extensions, yours to run for good. You go without XWiki SAS support and the Pro applications, and there's a free trial of XWiki Cloud whose length the pricing page never states. |
| Features | A | A WYSIWYG editor with full history, comments, annotations and mentions, and then what most wikis lack: your own data structures built by drag and drop, with forms and filterable tables, backed by 700-plus extensions and Office import and PDF export. |
| Ease of use | C | No app rating on record, and it's a lot of platform to meet: the free version is yours to download and run with no vendor support, and even on XWiki Cloud there are permissions, sub-wikis and extensions to work through. Support hours are 09:00 to 17:00 CET. |
| Platforms and integrations | B | A web app, on XWiki Cloud or your own servers, with no phone or desktop apps listed. It connects to OnlyOffice, Office 365, OpenProject, draw.io, Active Directory and Entra ID, and the extensions stretch it further. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who XWiki is for
- Fits if you want an open-source alternative to Confluence that you can host yourself
- Works for wikis that need structured data and small apps, not only pages
Who it is not for
- Skip it if you want a simple wiki with no setup, as the free version is yours to install and run with no vendor support
- Pricey if you need SAML or OIDC sign-in, as Business is listed at €11,216.70 a year for 250 users, and SCIM needs Enterprise
- Not for you if you need round-the-clock support, since hours are 09:00 to 17:00 CET on every paid plan
- Tight if you're on Starter, which is cloud only, stops at 25 users and has one sub-wiki; Pro applications start on Basic
- Watch out: prices are in euros from a calculator that scales with team size, the cloud trial's length isn't stated, and there are no apps
Good to know
Good for
- Organizations that want an open-source alternative to Confluence
- Teams that need structured data and small apps inside a wiki
- Companies that have to host their wiki on their own servers
Worth knowing
- Paid plans are priced in euros by a calculator that scales with team size; Starter stops at 25 users and runs on XWiki Cloud only.
- The free Community version comes without vendor support, and the XWiki Pro applications start on the Basic plan.
- OIDC, Entra ID, CAS and SAML sign-in need the Business plan, and SCIM needs Enterprise.
- Support hours on every paid plan are 09:00 to 17:00 CET.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$28.86
A month to start. There is a free plan too
XWiki has a free plan. Paid plans start at 309 € per year for 10 users (Starter, XWiki Cloud only).
The Community version costs nothing at all.
Community
Free
The open-source software and community extensions, set up and run on your own servers without vendor support.
Starter
309 €
per year for 10 users, the smallest team size
XWiki Cloud only, for up to 25 users and ordered online: early security patches, the antivirus application, one sub-wiki and portal support.
Basic
5,796.84 €
per year for 100 users (4.83 € per user / month)
Cloud or on-premises for up to 1,000 users: XWiki Pro applications, LDAP and Active Directory sign-in, a custom domain on XWiki Cloud and 25 sub-wikis.
Business
11,216.70 €
per year for 250 users (3.74 € per user / month)
Up to 10,000 users: adds OIDC, Entra ID, CAS and SAML sign-in, IP allowlisting, the Confluence migration toolkit and faster support response times.
Enterprise
33,990 €
per year for 500 users (5.67 € per user / month)
Unlimited users: adds SCIM, Kubernetes, Windows and clustered installations, a dedicated account manager, AI integration in beta and 100 sub-wikis.
The free plan
Community version: the open-source software with community extensions, downloaded and set up on your own servers, without XWiki SAS support or the XWiki Pro applications.
Trying it first
Free trial of XWiki Cloud; the pricing page does not state its length
Read from xwiki.com on Oct 5, 2026.
Ways to pay less
Other savings
20% off with a 3-year subscription
The pricing calculator offers a 3-year subscription period that saves 20% compared with the yearly price.
Stated on xwiki.comOther savings
5% off for ordering online
The Basic, Business and Enterprise plans list a 5% reduction when the subscription is ordered online rather than manually.
Stated on xwiki.comNonprofit
50% off for NGOs
The special discounts on the pricing page give NGOs a 50% discount on support, hosting and apps.
Stated on xwiki.comEducation
50% off for academic institutions
Academic institutions are listed for a 50% discount on support and hosting.
Stated on xwiki.comOther savings
Free cloud hosting for open source projects
Open source software projects get free cloud hosting at the Starter level and Pro Apps licenses, plus a 50% discount on support.
Stated on xwiki.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Open-source enterprise wiki with structured data and apps. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, databases, wiki.
A web app, on XWiki Cloud or your own servers, with no phone or desktop apps listed.
- WYSIWYG editing with history
- Pages are edited in a WYSIWYG editor with link and macro editors and in-place editing. A full history of changes is kept, alongside comments, annotations and user mentions.
- Structured data and apps
- AppWithinMinutes builds custom data structures by drag and drop. Entries are edited through forms and browsed in filterable tables that XWiki calls livetables.
- Permissions and sign-in
- User and group management and an advanced permission system are built in. Paid plans add LDAP and Active Directory, then OIDC, Entra ID, CAS and SAML, and SCIM on Enterprise.
- Extensions
- More than 700 extensions are available: about 600 from the community plus 60 recommended and Pro extensions such as diagrams, task management and calendars.
- Office and PDF handling
- Office documents can be imported or previewed, images and other attachments previewed in the page, and pages viewed and exported as PDF.
- Cloud or on-premises
- From the Basic plan up, the same subscription price covers XWiki Cloud or your own servers; Starter is cloud only. One instance can hold several sub-wikis.
Where it runs
- Web
What it works with
- OnlyOffice
- Office 365
- OpenProject
- Microsoft Entra ID
- Active Directory
- draw.io
Who makes XWiki
XWiki SAS is a French open-source software company that builds the XWiki wiki platform and the CryptPad editor. It earns from XWiki Cloud subscriptions, Pro applications, support contracts and custom consulting, development and migration work.
- Founded
- 2004xwiki.com
- Based
- France and Romaniaxwiki.com
- Ownership
- Privately held. Privately held: its Who we are page calls XWiki SAS an independent company whose shareholders are all employees, ex-employees or open-source contributors with a record of supporting open source.xwiki.com
- Funding
- No investment round has been announced; its Who we are page says the shareholders are employees, ex-employees and open-source contributors. Its newsroom records that XWiki SAS was selected in 2023 for France 2030 public funding to advance XWiki and CryptPad, without giving an amount.xwiki.comxwiki.com
- Team
- 70+ employees in France and Romania, its Who we are page says; the team page gives two offices, 2 million euros of revenue and an average age of 32.xwiki.com
- Founders and leaders
- Ludovic Dubost, Founderxwiki.com
- Hiring
- Its jobs page lists three openings for France, Romania or remote: technical support engineer, product manager and front-end developer.xwiki.com
- Partner program
- Its partner program gives partners access to business opportunities in their local market, commissions on support deals, XWiki SAS marketing materials and references, and help from its sales team.xwiki.com
- Lately
- XWiki SAS Q3 2026 updates: new features, improvements, and what's next · Oct 9, 2026
- July and August Pro Apps updates · Sep 7, 2026
- XWiki SAS Q2 2026 updates: new features, improvements, and what's next · Jul 17, 2026
- XWiki and AGIN join forces to promote open knowledge management in Korea · Jun 10, 2026
Read on Oct 18, 2026 from the company’s own pages and from news reports. What is not stated there is left out.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
48/51
Other docs and wiki tools it is graded above
XWiki's GPA of 3.4 is higher than 48 of the 51 other docs and wiki tools we grade, and level with 2.
It stands best on features (A, above 48 of 51) and worst on ease of use (C, above 9).
Its paid plans start at about $28.86 a month, against a middle price of $16.50 for the category: 28 of the 41 others that charge start lower.
On features, ease of use and platforms it scores 3.0 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 52 docs and wiki tools we grade, cut by the letter each got. XWiki’s own letter is outlined.
- AValue for moneyAbove 38 of 51
- AFree plan and trialAbove 39 of 51
- AFeaturesAbove 48 of 51
- CEase of useAbove 9 of 51
- BPlatforms and integrationsAbove 10 of 51
Price against what you get
Each dot is one of 47 docs and wiki tools. Further left costs less; higher up scores better on features, ease of use and platforms. XWiki is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of XWiki you could make: wiki. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 3.4 is higher than 48 of the 51 other docs and wiki tools we grade. It costs $346.27 a year. XWiki is open source, so there is a third way: take its code and run it yourself.
What you could make
- Wiki: an app builder makes this well.
What you could not
- Databases with views, filters and links between them.
- It plugs into other products, OnlyOffice, Office 365 and OpenProject among them.
- What a company asks for before it lets staff use something: single sign-on, SCIM and roles and permissions.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. XWiki’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Confluence, MediaWiki, BlueSpice, BookStack and Wiki.js
The 5 tools XWiki is most often weighed against, with where each one differs from it.
- 3.0GPA
Confluence
Free plan · from $6.70/mo
Team wiki and docs workspace from Atlassian, tied to Jira.
- Only Confluence lists iOS and Android apps.
- XWiki is open source and self-hostable, according to its own site.
- Confluence also covers whiteboard, templates and documents.
- 2.6GPA
MediaWiki
Free
The free wiki software that powers Wikipedia.
- XWiki also covers databases.
- 2.4GPA
BlueSpice
Free plan · from $1,620/yr
Open-source enterprise wiki built on MediaWiki.
- XWiki also covers databases.
- BlueSpice also covers templates, diagrams and forms.
- 2.8GPA
BookStack
Free plan · from £450/yr
Free self-hosted wiki organized into books, chapters and pages.
- XWiki also covers databases.
- BookStack also covers Markdown, templates and diagrams.
- 2.8GPA
Wiki.js
Free
Open-source wiki software built on Node.js with Git sync.
- XWiki also covers databases.
- Wiki.js also covers Markdown and diagrams.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is XWiki free?
XWiki has a free plan. Community version: the open-source software with community extensions, downloaded and set up on your own servers, without XWiki SAS support or the XWiki Pro applications.
How much does XWiki cost?
XWiki lists 5 plans. Community: Free.
What platforms does XWiki work on?
XWiki is available on Web.
Does XWiki offer any discounts?
XWiki publicly lists the following: 20% off with a 3-year subscription; 5% off for ordering online; 50% off for NGOs; 50% off for academic institutions; Free cloud hosting for open source projects.
Does XWiki have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. XWiki is listed for Web.
Does XWiki have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. XWiki is listed for Web.
Is XWiki open source?
Yes. XWiki is open source, according to its own site.
What does XWiki integrate with?
XWiki's listing names OnlyOffice, Office 365, OpenProject, Microsoft Entra ID, Active Directory and draw.io.
Does XWiki have a student discount?
50% off for academic institutions. Academic institutions are listed for a 50% discount on support and hosting.
Does XWiki have a free trial?
Yes. Free trial of XWiki Cloud; the pricing page does not state its length.
Who makes XWiki?
XWiki is made by XWiki SAS. Privately held: its Who we are page calls XWiki SAS an independent company whose shareholders are all employees, ex-employees or open-source contributors with a record of supporting open source.
What are the alternatives to XWiki?
The closest alternatives to XWiki in our directory are Confluence, MediaWiki, BlueSpice, BookStack and Wiki.js.
How does XWiki compare with other docs and wiki tools?
XWiki's GPA of 3.4 is higher than 48 of the 51 other docs and wiki tools we grade, and level with 2.
Is XWiki good value for money?
ToolGPA grades XWiki A for value for money. Its paid plans start at about $28.86 a month, against a middle price of $16.50 for the category: 28 of the 41 others that charge start lower.
Could I make my own version of XWiki?
The plain part of XWiki you could make: wiki. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from XWiki’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from XWiki's own pages on 5 October 2026. Also tested with a demo account on 2026-06-15.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by XWiki SAS. Prices change, so check xwiki.org before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- XWiki, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/xwiki
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "XWiki: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/xwiki
Know someone choosing between docs and wiki tools?
Send them this guide: toolgpa.com/tools/xwiki/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded docs and wiki tools after XWiki, each with an Insider's Guide of its own.
- Docs & Wikis Insider's GuideEvery one of the 52 docs and wiki tools we grade, compared
- Zoho Writer Insider's GuideFree online word processor with AI and document automation3.6 GPA
- Google Docs Insider's GuideBrowser-based word processor, free with a Google Account3.4 GPA
- ONLYOFFICE Insider's GuideOpen-source office suite for documents, sheets, slides and PDFs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what XWiki’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. XWiki is a trademark of its owner, and this guide is not made, paid for or approved by XWiki SAS. Prices and plans change: check xwiki.org before you buy.