The Tango Insider’s Guide
Everything we know about Tango in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Tango
The Insider’s Guide
Captures workflows as step-by-step guides with screenshots
Every plan, grade, refund rule and rival among docs and wiki tools, read from Tango’s own pages.
Made by Tango Technology, Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Tango’s own pages, its app-store listings and our grades. Every fact in it is on Tango’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 13 of the 51 other docs and wiki tools we grade
Tango records a workflow as you click through it and produces a step-by-step guide with screenshots, highlights and descriptions. Guides are shared by link, embedded or exported, and Guide Me replays them as on-screen walkthroughs inside the software itself. Capture runs through a Chrome or Edge extension, with a Mac and Windows desktop app on paid plans, and Enterprise adds pinned in-app guidance and browser automations.
To get you started, here are 9 things to know about Tango, taken from its own pages and our grades.
- 1
Best for turning your clicks into how-to guides
Tango watches you click through a task and writes the how-to guide with screenshots, and Guide Me walks the next person through it on the real screen.
- 2
Paid plans start at $15 a month for each person
As its pricing page puts it: $15 per user / month, billed annually (workspaces of 3+ users).
- 3
There is a free plan
Free forever: up to 5 workflows in the team library, browser capture, link and embed sharing, and up to 10 free users per workspace.
- 4
It runs on 3 platforms
Web, macOS and Windows, with a browser extension too.
- 5
Workflow capture
Click through a process and Tango builds a guide with a screenshot, highlight and description for each step. Browser capture is free; desktop capture needs Pro or Enterprise.
- 6
Guide Me walkthroughs
Guide Me replays a workflow as a live walkthrough that highlights each step inside the web app. Workspace members get it on every plan; guests can try it 3 times.
- 7
Editing and blurring
Pro adds screenshot annotation and redaction, blurring of sensitive data during capture, voice transcription and AI-generated content. Automatic PII detection is Enterprise only.
- 8
A 2.4 GPA, above 13 of 51
That is against the other docs and wiki tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Tango you could make: documents. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Tango at a glance
- Pricing
- Free plan, from $15 per user / month, billed annually (workspaces of 3+ users)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, Windows, Browser extension
- Made by
- Tango Technology, Inc.
- Category
- Docs & Wikis
- Our grade
- 2.4 GPA, fair
The report card
Best for turning your clicks into how-to guides
Tango watches you click through a task and writes the how-to guide with screenshots, and Guide Me walks the next person through it on the real screen. The free plan holds only 5 workflows and has no export. One or two people on Pro pay $22 each a month on annual billing, desktop capture is paid, and there's no phone capture and no Firefox or Safari extension.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $15 a person a month billed annually once there are 3 or more of you, which is this category's middle figure exactly. One or two of you pay $22 each. Every member of a Pro workspace needs a paid seat, and Pins, automations, SSO and translation are Enterprise only. |
| Free plan and trial | C | Free forever for up to 10 users, with browser capture and sharing by link or embed. The cap is the thing: 5 workflows in the team library, and no PDF, HTML or Markdown export. Five guides go fast. |
| Features | C | Click through a process and you get a guide with a screenshot, highlight and description per step, and Guide Me replays it as a walkthrough on the real screen. It does that fully, and it's a narrower job than a wiki: no capture on phones or tablets, and Guide Me doesn't work on desktop-app captures. |
| Ease of use | B | No app rating on record, but there's nothing to set up: add the Chrome or Edge extension, click through the task, and the guide builds itself with a screenshot for every step. No writing-up afterwards. |
| Platforms and integrations | B | A web app, a Chrome and Edge extension and Mac and Windows apps on paid plans. The connections are thin, though: Salesforce and HubSpot and no more. No mobile app, and no extension for Firefox or Safari. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Tango is for
- Fits if you keep explaining the same task in a web app and want it written up
- Works for new starters who need walking through software on the screen itself
Who it is not for
- Skip it if you need to capture on a phone or tablet, or use Firefox or Safari, as Tango doesn't
- Tight if you're staying free, because the team library stops at 5 workflows with no PDF, HTML or Markdown export
- Pricey if only one or two of you need Pro, at $22 a person a month yearly, and every member of a Pro workspace needs a seat
- Watch out: the desktop app is paid, and Guide Me doesn't work on workflows captured with it
- Not for you if you need Pins, automations, SSO or translation without an Enterprise platform fee; integrations are Salesforce and HubSpot only
Good to know
Good for
- Documenting how to do a task in a web app without writing it up
- Onboarding staff onto new software with on-screen walkthroughs
- Small teams: a free workspace holds up to 10 users
Worth knowing
- The Free plan stores only 5 workflows in the team library and has no PDF, HTML or Markdown export.
- The Mac and Windows desktop app is limited to Pro and Enterprise, and Guide Me does not work on workflows captured with it.
- Tango has no mobile app and does not capture on phones or tablets; the extension is for Chrome and Edge, not Firefox or Safari.
- Every member of a Pro workspace needs a paid seat, and Pins, automations, SSO and translation are Enterprise only.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$15
A month to start, for each person. There is a free plan too
Tango has a free plan. Paid plans start at $15 per user / month, billed annually (workspaces of 3+ users).
Every member of a Pro workspace needs a paid seat, and Pins, automations, SSO and translation are Enterprise only.
Free
$0
5 shared workflows, browser capture, link and embed sharing, and up to 10 users per workspace.
Pro (1–2 users)
$22
per user / month, billed annually ($26 billed monthly)
Unlimited workflows, desktop capture, custom branding, PDF, HTML and Markdown export, screenshot annotation and blurring, and 14-day version history.
Pro (3+ users)
$15
per user / month, billed annually ($20 billed monthly)
The same Pro features at the team rate, which applies once a workspace has 3 or more paid members.
Enterprise
Custom
Pins and automations, automatic PII redaction, translation into 15 languages, SSO and SCIM, audit logs and 365-day version history, for a platform fee.
The free plan
Free forever: up to 5 workflows in the team library, browser capture, link and embed sharing, and up to 10 free users per workspace.
Read from tango.ai on Oct 5, 2026.
Ways to pay less
Annual discount
Lower Pro rates with annual billing
Pro for 1 to 2 users is $22 per user a month on an annual plan against $26 on a monthly plan. For 3 or more users it is $15 against $20.
Stated on tango.aiNonprofit
15% off for nonprofits
Tango's help center offers nonprofits a 15% discount, requested by email with a 501(c)(3) letter as proof of status.
Stated on help.tango.aiEducation
15% off for students and faculty
The same 15% discount applies to students and faculty who use a .edu email address for their Tango subscription and request it by email.
Stated on help.tango.ai
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
4
Places it runs: Web, macOS, Windows and Browser extension
Captures workflows as step-by-step guides with screenshots. Here is what it does, as its own site describes it, and what it covers: AI features, screenshots, documents.
It does that fully, and it's a narrower job than a wiki: no capture on phones or tablets, and Guide Me doesn't work on desktop-app captures.
- Workflow capture
- Click through a process and Tango builds a guide with a screenshot, highlight and description for each step. Browser capture is free; desktop capture needs Pro or Enterprise.
- Guide Me walkthroughs
- Guide Me replays a workflow as a live walkthrough that highlights each step inside the web app. Workspace members get it on every plan; guests can try it 3 times.
- Editing and blurring
- Pro adds screenshot annotation and redaction, blurring of sensitive data during capture, voice transcription and AI-generated content. Automatic PII detection is Enterprise only.
- Sharing and export
- Every plan shares a workflow by URL or embed. PDF download, HTML and Markdown export, video embeds, and viewership and completion insights start on Pro.
- Pins
- On Enterprise, guidance can be pinned to a button, field or screen in a web tool, so a note, warning or link to the full guide appears when someone hovers over it.
- Automations
- Enterprise workspaces can turn guides into browser automations that carry out repetitive steps and fill in extracted data while a person keeps control of the decisions.
Where it runs
- Web
- macOS
- Windows
- Browser extension
What it works with
- Salesforce
- HubSpot
Tango is made by Tango Technology, Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
13/51
Other docs and wiki tools it is graded above
Tango's GPA of 2.4 is higher than 13 of the 51 other docs and wiki tools we grade, and level with 11.
It stands best on ease of use (B, above 32 of 51) and worst on features (C, above 1).
Its paid plans start at $15 a month for each person, against a middle price of $16.50 for the category: 20 of the 41 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 9 tools score higher and cost less.
Each grade against the category
Every bar is all 52 docs and wiki tools we grade, cut by the letter each got. Tango’s own letter is outlined.
- CValue for moneyAbove 10 of 51
- CFree plan and trialAbove 4 of 51
- CFeaturesAbove 1 of 51
- BEase of useAbove 32 of 51
- BPlatforms and integrationsAbove 10 of 51
Price against what you get
Each dot is one of 47 docs and wiki tools. Further left costs less; higher up scores better on features, ease of use and platforms. Tango is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Tango you could make: documents. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 27 of the 51 other docs and wiki tools grade higher. It costs $180 a year.
What you could make
- Documents: an app builder makes this well.
What you could not
- Capture tools hooked into the operating system.
- A real app for macOS and Windows. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Tango’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Scribe, Guidde, Dubble, Folge and Trainual
The 5 tools Tango is most often weighed against, with where each one differs from it.
- 2.4GPA
Scribe
Free plan · from $23/mo
- 2.4GPA
Guidde
Free plan · from $19/mo
AI video documentation tool that turns screen captures into guides.
- Tango also covers screenshots and documents.
- Guidde also covers AI search, screen recording and video editing.
- 2.8GPA
Dubble
Free plan · from $18/mo
Chrome extension that records clicks as step-by-step guides.
- Only Tango lists a Windows app.
- Tango also covers documents.
- Dubble also covers screen recording.
- 2.6GPA
Folge
Free plan · from $89 one-time
Offline desktop app that turns clicks into step-by-step guides.
- Only Tango lists a web app.
- Only Tango lists a browser extension.
- Folge can be bought with a one-time purchase.
- 2.0GPA
Trainual
Paid
Training and SOP platform for onboarding and running teams.
- Tango has a free plan. Trainual does not.
- Only Tango lists macOS and Windows apps.
- Only Trainual lists iOS and Android apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Tango free?
Tango has a free plan. Free forever: up to 5 workflows in the team library, browser capture, link and embed sharing, and up to 10 free users per workspace.
How much does Tango cost?
Tango lists 4 plans. Free: $0.
What platforms does Tango work on?
Tango is available on Web, macOS and Windows. It also has a browser extension.
Does Tango offer any discounts?
Tango publicly lists the following: Lower Pro rates with annual billing; 15% off for nonprofits; 15% off for students and faculty.
Does Tango have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. Tango is listed for Web, macOS and Windows.
Does Tango have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Tango is listed for Web, macOS and Windows.
Is Tango open source?
Tango is not described as open source on its own site, as read on Oct 5, 2026.
What does Tango integrate with?
Tango's listing names Salesforce and HubSpot. A listing names up to eight integrations, so it may connect to more.
Does Tango have a student discount?
15% off for students and faculty. The same 15% discount applies to students and faculty who use a .edu email address for their Tango subscription and request it by email.
Who makes Tango?
Tango is made by Tango Technology, Inc.
What are the alternatives to Tango?
The closest alternatives to Tango in our directory are Scribe, Guidde, Dubble, Folge and Trainual.
How does Tango compare with other docs and wiki tools?
Tango's GPA of 2.4 is higher than 13 of the 51 other docs and wiki tools we grade, and level with 11.
Is Tango good value for money?
ToolGPA grades Tango C for value for money. Its paid plans start at $15 a month for each person, against a middle price of $16.50 for the category: 20 of the 41 others that charge start lower.
Could I make my own version of Tango?
The plain part of Tango you could make: documents. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from Tango’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Tango's own pages on 5 October 2026. Also tested with a demo account on 2026-04-10.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Tango Technology, Inc. Prices change, so check tango.ai before you buy.
- tango.ai/pricing
- tango.ai/
- tango.ai/product/guide
- tango.ai/integrations
- help.tango.ai/en/articles/5971659-how-do-i-install-tango-for-the-first-time
- help.tango.ai/en/articles/6218178-how-do-i-install-the-desktop-app
- help.tango.ai/en/articles/5971713-when-will-tango-offer-a-mobile-version
- help.tango.ai/en/articles/6271221-how-does-billing-work-for-tango-pro
- help.tango.ai/en/articles/5971721-is-there-a-free-version-of-tango-to-use
- help.tango.ai/en/articles/7885328-how-does-guide-me-access-and-compatibility-work
- help.tango.ai/en/articles/5971728-do-you-offer-pricing-discounts-for-schools-or-nonprofits
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Tango, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/tango
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Tango: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/tango
Know someone choosing between docs and wiki tools?
Send them this guide: toolgpa.com/tools/tango/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded docs and wiki tools after Tango, each with an Insider's Guide of its own.
- Docs & Wikis Insider's GuideEvery one of the 52 docs and wiki tools we grade, compared
- Zoho Writer Insider's GuideFree online word processor with AI and document automation3.6 GPA
- Google Docs Insider's GuideBrowser-based word processor, free with a Google Account3.4 GPA
- ONLYOFFICE Insider's GuideOpen-source office suite for documents, sheets, slides and PDFs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Tango’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Tango is a trademark of its owner, and this guide is not made, paid for or approved by Tango Technology, Inc. Prices and plans change: check tango.ai before you buy.