The Docmost Insider’s Guide
Everything we know about Docmost in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Docmost
The Insider’s Guide
Open-source collaborative wiki you deploy on your own servers
Every plan, grade, refund rule and rival among docs and wiki tools, read from Docmost’s own pages.
Made by Docmost, Inc. · checked Oct 5, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Docmost’s own pages, its app-store listings and our grades. Every fact in it is on Docmost’s page too, where it is kept up to date. Checked Oct 5, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 25 of the 51 other docs and wiki tools we grade
Docmost is a collaborative wiki and documentation tool that is deployed on your own infrastructure and can run in air-gapped environments. Several people can edit a page at once, and content is organized into spaces with their own permissions, with Draw.io, Excalidraw and Mermaid diagrams built in. The Open Source edition is free under AGPL-3.0; commercially licensed Business and Enterprise editions add SSO, AI search, databases and compliance features.
To get you started, here are 9 things to know about Docmost, taken from its own pages and our grades.
- 1
Best for a wiki on your own servers
Audit logs and SCIM are Enterprise only, at a custom price.
- 2
Paid plans start at $6 a month for each person
As its pricing page puts it: $6 per seat / month, billed annually (Business, 10-seat minimum).
- 3
There is a free plan
Open Source edition (AGPL-3.0): the editor, real-time collaboration, unlimited spaces, groups, page history, comments, diagrams, public sharing and full-text search.
- 4
It runs on Web
Web.
- 5
Real-time collaborative editor
Several people edit the same page at once with live cursors. The editor has a slash menu, @ mentions, tables, code blocks, math equations and Markdown shortcuts.
- 6
Spaces and permissions
Unlimited spaces separate content by team, project or department, each with its own permissions and groups. Page-level permissions need the Business edition.
- 7
Built-in diagrams
Draw.io, Excalidraw and Mermaid diagrams are created inside a page, and all three are included in the free Open Source edition.
- 8
A 2.6 GPA, above 25 of 51
That is against the other docs and wiki tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Docmost you would be making a search engine with an AI model behind it. That is not a weekend's work, with an AI app builder or without one.
Docmost at a glance
- Pricing
- Free plan, from $6 per seat / month, billed annually (Business, 10-seat minimum)
- Free plan
- Yes
- Free trial
- Free trial license key for the Business and Enterprise editions, generated in the customer portal
- Runs on
- Web
- Made by
- Docmost, Inc.
- Category
- Docs & Wikis
- Our grade
- 2.6 GPA, good
The report card
Best for a wiki on your own servers
Docmost is a wiki you run on your own servers, with live co-editing, spaces with their own permissions and diagrams built in, all in the free open-source edition. There's no hosted version, so someone has to deploy and run it, and SSO, MFA, AI, templates and page-level permissions need Business, billed annually with a 10-seat minimum. Audit logs and SCIM are Enterprise only, at a custom price.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Business is $6 a seat a month, inside the cheapest quarter of this category, and it adds SSO, page-level permissions, Bases, Kanban and AI. It's billed annually with a 10-seat minimum, so the smallest real bill is ten seats for a year, and you're still running the server yourself. |
| Free plan and trial | B | The Open Source edition is free under AGPL-3.0 and includes the editor, real-time collaboration, unlimited spaces, groups, page history, comments, diagrams, public sharing, full-text search and Notion import. SSO, MFA, templates and page-level permissions belong to Business. |
| Features | B | Live editing with cursors, a slash menu with tables, code blocks and equations, unlimited spaces with their own permissions and groups, Draw.io, Excalidraw and Mermaid diagrams inside a page, Bases and Kanban for structured content, and AI answers with citations that can run on your own model. The wiki job, covered. |
| Ease of use | D | There's no hosted version at all: the pricing page covers self-managed editions only, so somebody has to deploy Docmost on your own infrastructure and keep it running, air-gapped or not. |
| Platforms and integrations | B | A web app with Figma, Airtable, Google Drive, Google Sheets, Miro, Loom, Typeform and Draw.io connected, and API keys on the Business edition. No phone or desktop apps are on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Docmost is for
- Fits if your documentation has to stay on your own servers, even air-gapped ones
- Works for teams leaving Notion for a self-hosted wiki, since Notion import is in the free edition
Who it is not for
- Skip it if you want a hosted wiki, because Docmost only comes as something you run yourself
- Tight if you're staying free and need SSO, MFA, AI, templates or page-level permissions
- Pricey if you're a team of three, since Business has a 10-seat minimum and is billed annually
- Watch out: no monthly price is shown, and SCIM, audit logs and SIEM are Enterprise only at a custom price
- Not for you if you want phone or desktop apps, as none are on record
Good to know
Good for
- Organizations that must keep documentation on their own servers
- Teams moving from Confluence or Notion to a self-hosted wiki
- Regulated or air-gapped environments
Worth knowing
- The pricing page covers self-managed editions only: you deploy and run Docmost on your own infrastructure.
- The Business edition has a 10-seat minimum and is priced on annual billing; no monthly price is shown.
- SSO, MFA, AI, Bases, Kanban, templates and page-level permissions are not in the free Open Source edition.
- SCIM, audit logs, SIEM and the page verification workflow are limited to Enterprise, which has custom pricing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$6
A month to start, for each person. There is a free plan too
Docmost has a free plan. Paid plans start at $6 per seat / month, billed annually (Business, 10-seat minimum).
SSO, MFA, templates and page-level permissions belong to Business.
Community
$0
Open-source edition: editor, real-time collaboration, unlimited spaces, page history, diagrams, public sharing, full-text search and Notion import.
Business
$6
per seat / month, billed annually; minimum 10 seats
Adds Bases and Kanban, SSO, page-level permissions, AI and MCP, Confluence import, attachment search, MFA, API keys and email support.
Enterprise
Custom
Everything in Business, plus SCIM, audit logs, SIEM, retention controls, a page verification workflow and priority support.
The free plan
Open Source edition (AGPL-3.0): the editor, real-time collaboration, unlimited spaces, groups, page history, comments, diagrams, public sharing and full-text search.
Trying it first
Free trial license key for the Business and Enterprise editions, generated in the customer portal
Read from docmost.com on Oct 5, 2026.
Ways to pay less
Nonprofit
Special pricing for non-profits
The pricing FAQ says Docmost offers special pricing for non-profit organizations through its sales team. No amount is stated.
Stated on docmost.comEducation
Special pricing for educational institutions
The same FAQ extends special pricing to educational institutions that contact the sales team. No amount is stated.
Stated on docmost.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Open-source collaborative wiki you deploy on your own servers. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, real-time collaboration, AI search, databases, wiki, diagrams.
- Real-time collaborative editor
- Several people edit the same page at once with live cursors. The editor has a slash menu, @ mentions, tables, code blocks, math equations and Markdown shortcuts.
- Spaces and permissions
- Unlimited spaces separate content by team, project or department, each with its own permissions and groups. Page-level permissions need the Business edition.
- Built-in diagrams
- Draw.io, Excalidraw and Mermaid diagrams are created inside a page, and all three are included in the free Open Source edition.
- AI search, chat and MCP
- Business and Enterprise add AI answers grounded in your pages with source citations, running on a self-hosted or cloud LLM, and can expose the wiki as an MCP server.
- Bases and Kanban
- Bases organize content as structured databases with properties, filters, sorts and formulas, in table and Kanban views. They are part of the Business edition.
- Import and export
- Pages import from Markdown, HTML and Notion and export to Markdown and HTML on every edition. Confluence, DOCX and PDF import need Business.
Where it runs
- Web
What it works with
- Figma
- Airtable
- Google Drive
- Google Sheets
- Miro
- Loom
- Typeform
- Draw.io
Docmost is made by Docmost, Inc.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
25/51
Other docs and wiki tools it is graded above
Docmost's GPA of 2.6 is higher than 25 of the 51 other docs and wiki tools we grade, and level with 8.
It stands best on value for money (B, above 29 of 51) and worst on ease of use (D, above 0).
Its paid plans start at $6 a month for each person, against a middle price of $16.50 for the category: 8 of the 41 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 52 docs and wiki tools we grade, cut by the letter each got. Docmost’s own letter is outlined.
- BValue for moneyAbove 29 of 51
- BFree plan and trialAbove 27 of 51
- BFeaturesAbove 21 of 51
- DEase of useAbove 0 of 51
- BPlatforms and integrationsAbove 10 of 51
Price against what you get
Each dot is one of 47 docs and wiki tools. Further left costs less; higher up scores better on features, ease of use and platforms. Docmost is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Docmost you would be making a search engine with an AI model behind it. That is not a weekend's work, with an AI app builder or without one.
It costs $72 a year. Docmost is open source, so there is a third way: take its code and run it yourself.
What you could make
- Wiki: an app builder makes this well.
What you could not
- A search engine with an AI model behind it.
- A diagram editor.
- Databases with views, filters and links between them.
- Several people working in it at the same moment.
- It plugs into other products, Figma, Airtable and Google Drive among them.
- What a company asks for before it lets staff use something: single sign-on and roles and permissions.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Docmost’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Outline, BookStack, Wiki.js, Confluence and XWiki
The 5 tools Docmost is most often weighed against, with where each one differs from it.
- 2.8GPA
Outline
Free plan · from $10/mo
Fast team knowledge base and wiki, cloud-hosted or self-hosted.
- Only Outline lists macOS and Windows apps.
- Docmost also covers databases and diagrams.
- Outline also covers Markdown.
- 2.8GPA
BookStack
Free plan · from £450/yr
Free self-hosted wiki organized into books, chapters and pages.
- Docmost also covers AI search and databases.
- BookStack also covers Markdown and templates.
- 2.8GPA
Wiki.js
Free
Open-source wiki software built on Node.js with Git sync.
- Docmost also covers AI search and databases.
- Wiki.js also covers Markdown.
- 3.0GPA
Confluence
Free plan · from $6.70/mo
Team wiki and docs workspace from Atlassian, tied to Jira.
- Only Confluence lists iOS and Android apps.
- Docmost is open source and self-hostable, according to its own site.
- Docmost also covers AI search and diagrams.
- 3.4GPA
XWiki
Free plan · from €309/yr
Open-source enterprise wiki with structured data and apps.
- Docmost also covers AI search and diagrams.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Docmost free?
Docmost has a free plan. Open Source edition (AGPL-3.0): the editor, real-time collaboration, unlimited spaces, groups, page history, comments, diagrams, public sharing and full-text search.
How much does Docmost cost?
Docmost lists 3 plans. Community: $0.
What platforms does Docmost work on?
Docmost is available on Web.
Does Docmost offer any discounts?
Docmost publicly lists the following: Special pricing for non-profits; Special pricing for educational institutions.
Does Docmost have an Android app?
No Android app was listed when its pages were read on Oct 5, 2026. Docmost is listed for Web.
Does Docmost have an iPhone app?
No iPhone app was listed when its pages were read on Oct 5, 2026. Docmost is listed for Web.
Is Docmost open source?
Yes. Docmost is open source, according to its own site.
What does Docmost integrate with?
Docmost's listing names Figma, Airtable, Google Drive, Google Sheets, Miro, Loom, Typeform and Draw.io.
Does Docmost have a student discount?
Special pricing for educational institutions. The same FAQ extends special pricing to educational institutions that contact the sales team.
Does Docmost have a free trial?
Yes. Free trial license key for the Business and Enterprise editions, generated in the customer portal.
Who makes Docmost?
Docmost is made by Docmost, Inc.
What are the alternatives to Docmost?
The closest alternatives to Docmost in our directory are Outline, BookStack, Wiki.js, Confluence and XWiki.
How does Docmost compare with other docs and wiki tools?
Docmost's GPA of 2.6 is higher than 25 of the 51 other docs and wiki tools we grade, and level with 8.
Is Docmost good value for money?
ToolGPA grades Docmost B for value for money. Its paid plans start at $6 a month for each person, against a middle price of $16.50 for the category: 8 of the 41 others that charge start lower.
Could I make my own version of Docmost?
To replace Docmost you would be making a search engine with an AI model behind it.
Where this guide comes from
The prices, plans, platforms and features were read from Docmost’s own pages on Oct 5, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Docmost's own pages on 5 October 2026. Also tested with a demo account on 2026-07-24.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Docmost, Inc. Prices change, so check docmost.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Docmost, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/docmost
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Docmost: The Insider's Guide", checked Oct 5, 2026. https://toolgpa.com/tools/docmost
Know someone choosing between docs and wiki tools?
Send them this guide: toolgpa.com/tools/docmost/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
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- Google Docs Insider's GuideBrowser-based word processor, free with a Google Account3.4 GPA
- ONLYOFFICE Insider's GuideOpen-source office suite for documents, sheets, slides and PDFs3.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Docmost’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Docmost is a trademark of its owner, and this guide is not made, paid for or approved by Docmost, Inc. Prices and plans change: check docmost.com before you buy.