Docmost vs Outline

Docmost

• Organizations that must keep documentation on their own servers
• Teams moving from Confluence or Notion to a self-hosted wiki
• Regulated or air-gapped environments

Outline

• Teams that want a fast, Markdown-friendly internal wiki
• Organizations that need to host their knowledge base themselves
• Small teams: cloud hosting is a flat $10 a month for up to 10 members

Docmost

• The pricing page covers self-managed editions only: you deploy and run Docmost on your own infrastructure.
• The Business edition has a 10-seat minimum and is priced on annual billing; no monthly price is shown.
• SSO, MFA, AI, Bases, Kanban, templates and page-level permissions are not in the free Open Source edition.
• SCIM, audit logs, SIEM and the page verification workflow are limited to Enterprise, which has custom pricing.

Outline

• The cloud version has no free plan: after the 30-day trial the workspace is read-only until a payment method is added.
• Cloud pricing goes by team-size tier, so an 11th member moves a team from $10 to $79 a month, and teams over 200 need a quote.
• The free Community Edition lacks AI answers, guest users, SAML 2.0 and the audit log; paid self-hosted licenses need at least 10 users.
• The download page offers desktop apps for macOS and Windows only; no mobile apps are listed.

Docmost

Real-time collaborative editor

Several people edit the same page at once with live cursors. The editor has a slash menu, @ mentions, tables, code blocks, math equations and Markdown shortcuts.

Spaces and permissions

Unlimited spaces separate content by team, project or department, each with its own permissions and groups. Page-level permissions need the Business edition.

Built-in diagrams

Draw.io, Excalidraw and Mermaid diagrams are created inside a page, and all three are included in the free Open Source edition.

AI search, chat and MCP

Business and Enterprise add AI answers grounded in your pages with source citations, running on a self-hosted or cloud LLM, and can expose the wiki as an MCP server.

Bases and Kanban

Bases organize content as structured databases with properties, filters, sorts and formulas, in table and Kanban views. They are part of the Business edition.

Import and export

Pages import from Markdown, HTML and Notion and export to Markdown and HTML on every edition. Confluence, DOCX and PDF import need Business.

Outline

Markdown-friendly editor

The editor supports Markdown, slash commands and interactive embeds. Documents and their version history are unlimited on every tier, including the free Community Edition.

Real-time collaboration

Several people can edit a document at the same time, and comments, threads and @mentions keep the discussion attached to the text.

Search and AI answers

Search covers the whole workspace, and questions about your documents get direct AI answers. AI answers are in every cloud tier but need a paid license when self-hosting.

Permissions and public sharing

Read and write permissions, user groups and guest users control access. Documents can be shared publicly by link, with your own brand colors, logo and domain.

Self-hosting

Outline can run on your own infrastructure, either as the free Community Edition or with a paid Business or Enterprise license that adds features such as SAML 2.0.

Integrations and API

More than 20 integrations cover tools such as Slack, Figma, GitHub, GitLab and Zapier, and an API with webhooks is included on every tier.

Docmost

• Community$0

  Open-source edition: editor, real-time collaboration, unlimited spaces, page history, diagrams, public sharing, full-text search and Notion import.

• Business$6

  per seat / month, billed annually; minimum 10 seats

  Adds Bases and Kanban, SSO, page-level permissions, AI and MCP, Confluence import, attachment search, MFA, API keys and email support.

• EnterpriseCustom

  Everything in Business, plus SCIM, audit logs, SIEM, retention controls, a page verification workflow and priority support.

Outline

• Community Edition$0

  Self-hosted on your own server: unlimited docs, real-time editing, SSO, integrations and the API, with no AI answers, guest users or support.

• Cloud, 1–10 members$10

  per month for the whole team; annual pricing available

  Hosted by Outline with every cloud feature: AI question answering, SSO, templates, groups and permissions, API and webhooks, and a security audit log.

• Cloud, 11–100 members$79

  per month for the whole team; annual pricing available

  The same features as the smaller tier. A team moves to this tier automatically once it has more than 10 members.

• Cloud, 101–200 members$249

  per month for the whole team; annual pricing available

  The same features for 101 to 200 members. Larger cloud teams are asked to contact Outline for pricing.

• On-Premises Business$4

  per user / month, billed annually, 10-user minimum

  Self-hosted license that adds AI question answering, guest users, SAML 2.0, extra security controls, a Confluence importer and the audit log.

• On-Premises Enterprise$5

  per user / month, billed annually, 100-user minimum

  Everything in On-Premises Business, plus removal of Outline branding and a support contract.

Docmost

• Nonprofit

  Special pricing for non-profits

  The pricing FAQ says Docmost offers special pricing for non-profit organizations through its sales team. No amount is stated.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to educational institutions that contact the sales team. No amount is stated.

Outline

• Nonprofit

  30% off for non-profits

  Outline's pricing FAQ offers non-profits a 30% discount on request, and says it will sponsor accounts for non-profits working directly on climate change.

• Education

  30% off for educational institutions

  The same pricing FAQ extends the 30% discount to educational institutions that contact Outline.