Docmost vs XWiki

Docmost

• Organizations that must keep documentation on their own servers
• Teams moving from Confluence or Notion to a self-hosted wiki
• Regulated or air-gapped environments

XWiki

• Organizations that want an open-source alternative to Confluence
• Teams that need structured data and small apps inside a wiki
• Companies that have to host their wiki on their own servers

Docmost

• The pricing page covers self-managed editions only: you deploy and run Docmost on your own infrastructure.
• The Business edition has a 10-seat minimum and is priced on annual billing; no monthly price is shown.
• SSO, MFA, AI, Bases, Kanban, templates and page-level permissions are not in the free Open Source edition.
• SCIM, audit logs, SIEM and the page verification workflow are limited to Enterprise, which has custom pricing.

XWiki

• Paid plans are priced in euros by a calculator that scales with team size; Starter stops at 25 users and runs on XWiki Cloud only.
• The free Community version comes without vendor support, and the XWiki Pro applications start on the Basic plan.
• OIDC, Entra ID, CAS and SAML sign-in need the Business plan, and SCIM needs Enterprise.
• Support hours on every paid plan are 09:00 to 17:00 CET.

Docmost

Real-time collaborative editor

Several people edit the same page at once with live cursors. The editor has a slash menu, @ mentions, tables, code blocks, math equations and Markdown shortcuts.

Spaces and permissions

Unlimited spaces separate content by team, project or department, each with its own permissions and groups. Page-level permissions need the Business edition.

Built-in diagrams

Draw.io, Excalidraw and Mermaid diagrams are created inside a page, and all three are included in the free Open Source edition.

AI search, chat and MCP

Business and Enterprise add AI answers grounded in your pages with source citations, running on a self-hosted or cloud LLM, and can expose the wiki as an MCP server.

Bases and Kanban

Bases organize content as structured databases with properties, filters, sorts and formulas, in table and Kanban views. They are part of the Business edition.

Import and export

Pages import from Markdown, HTML and Notion and export to Markdown and HTML on every edition. Confluence, DOCX and PDF import need Business.

XWiki

WYSIWYG editing with history

Pages are edited in a WYSIWYG editor with link and macro editors and in-place editing. A full history of changes is kept, alongside comments, annotations and user mentions.

Structured data and apps

AppWithinMinutes builds custom data structures by drag and drop. Entries are edited through forms and browsed in filterable tables that XWiki calls livetables.

Permissions and sign-in

User and group management and an advanced permission system are built in. Paid plans add LDAP and Active Directory, then OIDC, Entra ID, CAS and SAML, and SCIM on Enterprise.

Extensions

More than 700 extensions are available: about 600 from the community plus 60 recommended and Pro extensions such as diagrams, task management and calendars.

Office and PDF handling

Office documents can be imported or previewed, images and other attachments previewed in the page, and pages viewed and exported as PDF.

Cloud or on-premises

From the Basic plan up, the same subscription price covers XWiki Cloud or your own servers; Starter is cloud only. One instance can hold several sub-wikis.

Docmost

• Community$0

  Open-source edition: editor, real-time collaboration, unlimited spaces, page history, diagrams, public sharing, full-text search and Notion import.

• Business$6

  per seat / month, billed annually; minimum 10 seats

  Adds Bases and Kanban, SSO, page-level permissions, AI and MCP, Confluence import, attachment search, MFA, API keys and email support.

• EnterpriseCustom

  Everything in Business, plus SCIM, audit logs, SIEM, retention controls, a page verification workflow and priority support.

XWiki

• CommunityFree

  The open-source software and community extensions, set up and run on your own servers without vendor support.

• Starter309 €

  per year for 10 users, the smallest team size

  XWiki Cloud only, for up to 25 users and ordered online: early security patches, the antivirus application, one sub-wiki and portal support.

• Basic5,796.84 €

  per year for 100 users (4.83 € per user / month)

  Cloud or on-premises for up to 1,000 users: XWiki Pro applications, LDAP and Active Directory sign-in, a custom domain on XWiki Cloud and 25 sub-wikis.

• Business11,216.70 €

  per year for 250 users (3.74 € per user / month)

  Up to 10,000 users: adds OIDC, Entra ID, CAS and SAML sign-in, IP allowlisting, the Confluence migration toolkit and faster support response times.

• Enterprise33,990 €

  per year for 500 users (5.67 € per user / month)

  Unlimited users: adds SCIM, Kubernetes, Windows and clustered installations, a dedicated account manager, AI integration in beta and 100 sub-wikis.

Docmost

• Nonprofit

  Special pricing for non-profits

  The pricing FAQ says Docmost offers special pricing for non-profit organizations through its sales team. No amount is stated.

• Education

  Special pricing for educational institutions

  The same FAQ extends special pricing to educational institutions that contact the sales team. No amount is stated.

XWiki

• Other savings

  20% off with a 3-year subscription

  The pricing calculator offers a 3-year subscription period that saves 20% compared with the yearly price.

• Other savings

  5% off for ordering online

  The Basic, Business and Enterprise plans list a 5% reduction when the subscription is ordered online rather than manually.

• Nonprofit

  50% off for NGOs

  The special discounts on the pricing page give NGOs a 50% discount on support, hosting and apps.

• Education

  50% off for academic institutions

  Academic institutions are listed for a 50% discount on support and hosting.

• Other savings

  Free cloud hosting for open source projects

  Open source software projects get free cloud hosting at the Starter level and Pro Apps licenses, plus a 50% discount on support.