Nuclino vs Outline

Nuclino

• Small teams that want a simple wiki with little setup
• Keeping docs, light project boards and diagrams in one tool
• Mixed-platform teams: desktop apps cover Windows, macOS and Linux

Outline

• Teams that want a fast, Markdown-friendly internal wiki
• Organizations that need to host their knowledge base themselves
• Small teams: cloud hosting is a flat $10 a month for up to 10 members

Nuclino

• The Free plan stops at 50 items, 3 canvases and 2 GB of total storage, and its plan table lists no version history.
• Every user is billed, including guests and read-only members, and upgrading moves the whole team to the paid plan.
• Sidekick AI, SAML single sign-on, the audit log and custom publishing domains are limited to the Business plan.
• Starter keeps 30 days of version history; unlimited history needs Business.

Outline

• The cloud version has no free plan: after the 30-day trial the workspace is read-only until a payment method is added.
• Cloud pricing goes by team-size tier, so an 11th member moves a team from $10 to $79 a month, and teams over 200 need a quote.
• The free Community Edition lacks AI answers, guest users, SAML 2.0 and the audit log; paid self-hosted licenses need at least 10 users.
• The download page offers desktop apps for macOS and Windows only; no mobile apps are listed.

Nuclino

Collaborative items

Each item is a document that the team edits in real time, with room for notes, assigned tasks, flowcharts and embedded files. Hotkeys, slash commands and Markdown are supported.

List, board, table and graph views

The same workspace can be shown as a list for docs, a board for projects and tasks, a table that sorts and filters, or a graph for exploring how knowledge connects.

Canvas

An infinite canvas for whiteboards and diagrams can be added anywhere in a workspace. The Free plan allows up to 3 canvases; paid plans have no limit.

Sidekick AI

Answers questions from the team's own content, drafts and summarizes text, extracts action items and generates images. Sidekick is part of the Business plan.

Publishing

A workspace can be published as a website that search engines can find. Publishing starts on Starter, and a custom domain needs Business.

API and MCP server

An API is included on every plan, and an MCP server connects assistants such as Claude, ChatGPT and Cursor to the team's content.

Outline

Markdown-friendly editor

The editor supports Markdown, slash commands and interactive embeds. Documents and their version history are unlimited on every tier, including the free Community Edition.

Real-time collaboration

Several people can edit a document at the same time, and comments, threads and @mentions keep the discussion attached to the text.

Search and AI answers

Search covers the whole workspace, and questions about your documents get direct AI answers. AI answers are in every cloud tier but need a paid license when self-hosting.

Permissions and public sharing

Read and write permissions, user groups and guest users control access. Documents can be shared publicly by link, with your own brand colors, logo and domain.

Self-hosting

Outline can run on your own infrastructure, either as the free Community Edition or with a paid Business or Enterprise license that adds features such as SAML 2.0.

Integrations and API

More than 20 integrations cover tools such as Slack, Figma, GitHub, GitLab and Zapier, and an API with webhooks is included on every tier.

Nuclino

• Free$0

  Up to 50 items, up to 3 canvases and 2 GB of total storage, with real-time collaboration, integrations and the API.

• Starter$6

  per user / month, billed yearly ($8 billed monthly)

  Unlimited items and canvases, admin tools, publishing, 30-day version history and 10 GB of storage per user.

• Business$10

  per user / month, billed yearly ($12 billed monthly)

  Sidekick AI, SAML single sign-on, audit log, team insights, a custom publishing domain, unlimited version history and 20 GB of storage per user.

Outline

• Community Edition$0

  Self-hosted on your own server: unlimited docs, real-time editing, SSO, integrations and the API, with no AI answers, guest users or support.

• Cloud, 1–10 members$10

  per month for the whole team; annual pricing available

  Hosted by Outline with every cloud feature: AI question answering, SSO, templates, groups and permissions, API and webhooks, and a security audit log.

• Cloud, 11–100 members$79

  per month for the whole team; annual pricing available

  The same features as the smaller tier. A team moves to this tier automatically once it has more than 10 members.

• Cloud, 101–200 members$249

  per month for the whole team; annual pricing available

  The same features for 101 to 200 members. Larger cloud teams are asked to contact Outline for pricing.

• On-Premises Business$4

  per user / month, billed annually, 10-user minimum

  Self-hosted license that adds AI question answering, guest users, SAML 2.0, extra security controls, a Confluence importer and the audit log.

• On-Premises Enterprise$5

  per user / month, billed annually, 100-user minimum

  Everything in On-Premises Business, plus removal of Outline branding and a support contract.

Nuclino

• Annual discount

  Up to 25% off with yearly billing

  Starter is $6 per user a month billed yearly ($72 a year) against $8 billed monthly, a 25% saving. Business is $10 billed yearly ($120 a year) against $12.

Outline

• Nonprofit

  30% off for non-profits

  Outline's pricing FAQ offers non-profits a 30% discount on request, and says it will sponsor accounts for non-profits working directly on climate change.

• Education

  30% off for educational institutions

  The same pricing FAQ extends the 30% discount to educational institutions that contact Outline.