Agendrix vs When I Work (2026): which should you pick?

Pick Agendrix if

• Fits if you manage a small team and want to cover shifts without chasing texts
• Works for a business in Canada that wants prices in Canadian dollars

Look elsewhere if

• Pricey if you also want time tracking, as Time and Attendance adds CA$2.35 per user each month
• Watch out: HR management, surveys and permission settings are limited to the Plus plan
• Skip it if you need a US-dollar price list, as none was found
• Watch out: Enterprise has no published price

Pick When I Work if

• Fits if building the schedule eats your Sunday evenings
• Works for call centers and retail stores sharing part-timers across locations

Look elsewhere if

• Pricey if you need the time clock, since it adds $1.50 to $2 a user on every plan
• Skip it if you want a free plan to stay on, as there's only a 14-day trial
• Not for you if you need an API, webhooks or single sign-on without paying for Premium at $8 a user
• Watch out: the page doesn't say whether prices are monthly or yearly, and its FAQ says the clock is included when the plans charge extra
• Watch out: payroll runs through partners, and scheduling rules, role permissions and custom reports need Pro at $5 a user

Agendrix

• Prices on the page are in Canadian dollars; no US-dollar price list was found.
• Time and Attendance costs CA$2.35 more per user each month and is not part of Essential or Plus.
• HR management, surveys and permission customization are limited to the Plus plan.
• Enterprise has no published price, and yearly billing takes 10% off the monthly price.

When I Work

• The time clock, breaks and attendance are an add-on that raises each plan by $1.50 to $2 per user a month, though the page's FAQ says every plan includes them.
• The pricing page offers monthly or annual billing but does not say which basis the listed prices use.
• API keys, webhooks and SAML single sign-on need the Premium plan.
• Payroll runs through partners; Rippling, the preferred partner, offers When I Work customers six months free.

Agendrix

Schedule builder

Drag-and-drop editing with shift and week templates, copying from earlier schedules, and alerts for conflicts, missed availability and approved leave.

Open shifts and swaps

Employees can offer to take open shifts, with an option to offer them by seniority, and can request replacements and shift swaps.

Automatic scheduling

Shifts can be assigned automatically from employee availability and leaves. The pricing page lists this under the scheduling features.

Time and attendance

A paid add-on lets employees clock in and out from a tablet, phone or computer, checks punches against the schedule and exports timesheets to payroll.

Labor cost calculator

Scheduled hours and labor cost are calculated automatically, and POS integrations can bring in sales revenue.

Messaging and HR tools

Group chat and a news feed come with every plan; the Plus plan adds employee profiles, document storage, e-signatures and surveys.

When I Work

Auto-scheduling

Managers enter the coverage they need and the app assigns shifts from employee availability and qualifications in one click.

Templates and multi-week schedules

Saved templates such as a weekend rush or holiday plan are reused to build schedules weeks ahead, across several locations.

Shift trades and OpenShifts

Employees swap or pick up open shifts from the app, and managers approve or decline each request before the schedule updates.

Time clock on any device

With the time tracking add-on, staff clock in from phones, tablets or terminals, with GPS or geofencing, break tracking and overtime tracking tied to the schedule.

Team messaging

Managers and staff message individuals or the whole team in the app without sharing phone numbers.

Payroll exports

Approved hours go to payroll services including Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online and OnPay.

Agendrix

• EssentialCA$3.15

  per user / month, billed yearly (CA$3.50 monthly)

  Employee scheduling, communication, request management and reporting. With Time and Attendance (CA$2.35 more a month) it is CA$5.27 billed yearly.

• PlusCA$5.04

  per user / month, billed yearly (CA$5.60 monthly)

  Everything in Essential plus HR management, surveys and permission customization. With Time and Attendance it is CA$7.16 billed yearly.

• EnterpriseCustom

  Essential and Plus with enhanced day-to-day support, aimed at businesses with 250 or more employees.

When I Work

• Essentials$2.50

  per user / month ($4 with time tracking and attendance)

  Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.

• Pro$5

  per user / month ($7 with time tracking and attendance)

  Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.

• Premium$8

  per user / month ($10 with time tracking and attendance)

  Adds API keys, webhooks and SAML single sign-on.

Agendrix

• Annual discount

  10% off with yearly billing

  The pricing page has a Yearly switch marked -10% and its FAQ says a yearly subscription gets a 10% discount.

When I Work

No public discounts listed.