Basware vs Medius (2026): which should you pick?

Pick Basware if

• Fits if you are a large company with many supplier invoices
• Works for finance teams that need e-invoicing and compliance

Look elsewhere if

• Not for you if you want employee expense reports or cards, as it doesn't handle them
• Watch out: no prices are published, only a talk to the team
• Skip it if you are small: the site is framed for large organizations
• Skip it if you want a free plan or a trial, as neither is listed

Pick Medius if

• Fits if you run a finance team on one of the listed ERPs and approve a lot of invoices
• Works for firms that want fraud checks on invoices

Look elsewhere if

• Pricey if you can't see a price, as both plans are quoted by sales
• Too light for expense reports on its own, as expense management is an add-on at extra cost
• Tight if you have several entities, as AP Essentials covers 1 and AP 360 covers 3
• Watch out: Copilot and fraud detection are AP 360 only
• Skip it if your ERP isn't on its list of five

Basware

• No prices are published; the pricing page says to speak to the team about a subscription.
• It handles supplier invoices and procurement, not employee expense reports or cards.
• The site frames it for large and mid-sized organizations with complex requirements.

Medius

• No prices are published; both AP Essentials and AP 360 are quoted through sales.
• AP Essentials covers 1 entity and standard support; AP 360 covers 3 entities and adds Copilot and fraud detection.
• Expense management, procurement and payments are separate add-ons at additional cost.
• The site lists ERP connections to Microsoft Dynamics, Oracle NetSuite, Oracle Fusion, Oracle JDE and SAP S/4HANA.

Basware

AP automation

Solutions listed include SmartCoding, SmartPDF, invoice matching and InvoiceAI for PO and non-PO invoices.

e-Invoicing network

Receive and send e-invoices through a network Basware says has 220+ partners, with an archive and interoperability between formats.

Compliance

Basware says it is VAT compliant in 60+ countries and lists a global e-invoicing compliance map for changing mandates.

Invoice and payment protection

Guardian for AP covers AP Protect, AP Audit & Recovery, statement matching and bank account verification through Trustpair.

e-Procurement

A procure-to-pay line with e-procurement and a marketplace extends from invoices into spend management.

ERP connections

The pricing page claims integration capability for 250+ ERP systems across more than 175 countries, including an SAP Cloud ERP hub.

Medius

Invoice capture and matching

Both packages include Medius Capture, multi-way matching, prepayments, recurring invoices and analytics.

AI assistant for approvers

Medius Copilot answers approvers' questions from company data, and Supplier Conversations handles supplier queries; both are in the AP 360 package.

Fraud and risk detection

Machine learning flags risk and enforces policy across the invoice lifecycle, and AP 360 adds a supplier portal.

Statement reconciliation

AI matches supplier statements to invoices to spot missing or mismatched ones and avoid late or duplicate payments.

Spend suite add-ons

Payments, supplier onboarding, procurement, sourcing, expense management and contract management can be added to a subscription.

Basware

Pricing could not be confirmed. See basware.com.

Medius

Pricing could not be confirmed. See medius.com.