Docyt vs QuickBooks Online (2026): which should you pick?

Pick Docyt if

• Fits if you run hotels or restaurants and want reconciliation done daily
• Works for franchises with several locations

Look elsewhere if

• Skip it if you want a price on the page: it is quoted on request
• Not for you if you're a freelancer or a very small business, since the pages are written for multi-location firms
• Watch out: plans are annual, priced by property type and size rather than seats
• Watch out: check and ACH payments carry transaction fees shown on the order form

Pick QuickBooks Online if

• Fits if your accountant wants to work in the same books as you
• Works for US businesses that expect to add payroll, inventory or project tracking later

Look elsewhere if

• Pricey if you're a small team or need inventory and budgets: $85 a month for 3 users, $140 for Plus with 5
• Watch out: the advertised prices are half off for 3 months only, then $38, $85, $140 or $340 a month
• Tight if you're on the free plan: 2 invoices a month, 1 bank, and no accountant access or mobile app
• Pricey if you need payroll, at $50 a month plus $7 an employee on top
• Skip it if you're outside the US, as these are US plans and prices and other countries have their own sites

Docyt

• No price is published; Docyt quotes from property details and says it usually replies within one business day.
• Price follows the size and type of each property, not seats, and plans are annual.
• Check and ACH payments carry transaction fees, disclosed on the order form.
• Its pages are written for hotels and similar multi-location firms, not for freelancers or very small businesses.

QuickBooks Online

• The advertised prices are a 50% discount for the first 3 months; the plan then renews at $38, $85, $140 or $340 a month.
• Each plan caps users: 1 on Simple Start, 3 on Essentials, 5 on Plus and 25 on Advanced.
• Payroll costs extra: Workforce Payroll alone is $50 a month plus $7 per employee, and Premium is $88 plus $13 per employee.
• These are US prices and plans; Intuit runs separate country sites for Canada, the UK, Australia, India and others.

Docyt

Daily revenue reconciliation

Matches property management and point-of-sale transactions to bank deposits and merchant payouts each day, with chargeback and deposit tracking.

Continuous close

Bank and card reconciliation run daily on Docyt's own ledger, with AI agents and a month-end close process intended to shorten the close.

Bill pay and corporate cards

Captures and codes bills, routes them for approval and pays by ACH, check or card; cards draw on live category budgets.

Business intelligence

Daily flash reports, budgeting, forecasting, scenarios and benchmarking against a STR comp set, plus portfolio roll-ups.

Multi-entity accounting

Intercompany entries, management fees and owner reporting across properties, with USALI-format operating statements for hotels.

Vendor and 1099 management

Collects W-9 forms from vendors and prepares 1099 filing as part of the payments module.

QuickBooks Online

Bank feeds and automatic categorizing

Connect bank and card accounts and QuickBooks learns how you categorize transactions, then matches and records new ones the same way.

Invoices and online payments

Send invoices and estimates, take card and bank payments through QuickBooks Payments, and get status updates and reminders.

Bills and accounts payable

Organize and pay bills by ACH from paid plans. Standard ACH payments beyond the monthly allotment cost $0.50 each.

Reports, budgets and projects

Profit and loss and sales reports on every paid plan. Budgets, project profitability, inventory and class tracking start on Plus.

Intuit Intelligence

AI tools that categorize expenses, reconcile books and flag anomalies, with more of them unlocked on Plus and Advanced.

Payroll through QuickBooks Workforce

A separate subscription that runs full-service payroll, files payroll taxes and e-files 1099s, added from the same checkout.

Docyt

Pricing could not be confirmed. See docyt.com.

QuickBooks Online

• Free$0

  1 user, 2 invoices a month, profit and loss, balance sheet and account quick report, and 1 connected bank account.

• Simple Start$38

  per month for 1 user, billed monthly

  Advertised at $19 a month for the first 3 months. Automated bookkeeping, invoicing with online payments, bill pay and access for 2 accountants.

• Essentials$85

  per month for up to 3 users, billed monthly

  Advertised at $42.50 a month for the first 3 months. Adds enhanced reports, employee time on invoices and web lead forms.

• Plus$140

  per month for up to 5 users, billed monthly

  Advertised at $70 a month for the first 3 months. Adds budgets, project profitability, inventory and up to 40 classes and locations.

• Advanced$340

  per month for up to 25 users, billed monthly

  Advertised at $170 a month for the first 3 months. Adds custom roles, workflow automation, Excel sync, batch invoices and priority support.

Docyt

No public discounts listed.

QuickBooks Online

• Other savings

  50% off the first 3 months

  New customers on a monthly plan pay half the base price for the first 3 months, then the regular price. It does not apply to per-employee fees.