Everdo vs OmniFocus

Everdo

• GTD followers who want projects, contexts and next actions built in
• People who would rather buy a license once than subscribe
• Keeping task data on your own devices, with encrypted sync as an option
• Linux users: desktop builds come as AppImage, .deb, .pacman and Snap

OmniFocus

• People managing many projects on Apple devices
• Workflows built around defer dates, tags and regular project reviews
• Buyers who want to choose between a one-time license and a subscription

Everdo

• The Free plan stops at 5 projects and 2 areas of responsibility.
• Encrypted online sync is not part of Pro. It is an ongoing fee listed at $1.66/mo, and the billing basis is not shown on the pricing page.
• The $39.99 App Store purchase unlocks Pro on iOS only; the $99.99 website purchase covers every platform.
• There is no web app, and local network sync works only while devices are on the same configured network.

OmniFocus

• Native apps are for Apple devices only. Web access comes with the subscription or costs $4.99 a month on top of a license.
• Custom perspectives, Focus mode and automation are Pro features and are not in the $74.99 Standard license.
• There is no free plan; after the 14-day trial the app falls back to a viewer mode.
• Education discounts do not apply to subscriptions or to purchases made through the App Store.

Everdo

Next actions and a Focus list

Actions from active projects and standalone actions are pulled into one Next Actions list, and the Focus list narrows the view to due and starred actions.

Parallel and sequential projects

A sequential project sends only its top action to the Next Actions list, while a parallel project sends all of its next actions.

Tags, contexts and areas

Tags filter tasks by context, contact or label, and areas of responsibility let you work within one role at a time. The Free plan allows 2 areas.

Local database with two sync options

Every device keeps a full local copy of the data. Sync runs over your own network with a desktop app as the server, or through the paid Encrypted Sync Service.

Scheduling, reminders and recurrence

Tasks can be scheduled for specific dates with reminders, and repeating tasks are created from recurrence patterns you define.

Quick capture and inline commands

Quick capture collects tasks and ideas on every platform. In the desktop app, commands typed at the end of a title, such as :n to move an item to Next, apply on save.

OmniFocus

Projects, folders and tags

Actions are grouped into projects and folders and labeled with tags, flags, due dates and defer dates. Repeat schedules handle recurring work.

Forecast

Shows upcoming actions together with calendar events. Calendar integration is available in the native apps but not in the web version.

Review

A review mode steps through projects at a regular interval, such as once a week, so that projects and goals stay current.

Custom perspectives and Focus (Pro)

Pro adds custom perspectives, which are saved views built from filtering and grouping rules in a perspective editor, along with Focus mode.

Automation (Pro)

Pro runs Omni Automation plug-ins and, on Mac, AppleScripts.

Encrypted sync

Syncing through the free Omni Sync Server or a server of your own is described by the vendor as end-to-end encrypted. The web version requires Omni Sync Server.

Everdo

• Free$0

  The full GTD workflow with up to 5 projects, up to 2 areas of responsibility and local network sync.

• Encrypted Sync$1.66

  per month; the billing basis is not shown on the pricing page

  Optional add-on to Free or Pro: end-to-end encrypted online sync through a service run by Everdo, after a 30-day free trial.

• Pro for iOS$39.99

  one-time in-app purchase

  Bought through the App Store. The vendor says this in-app purchase unlocks Everdo Pro on iOS only.

• Pro$99.99

  one-time purchase

  Unlimited projects and areas of responsibility, with a product key that unlocks Pro on every platform. Includes local network sync.

OmniFocus

• OmniFocus for the Web Subscription$4.99

  per month, or $49.99 per year

  Browser access as an add-on. Requires an existing OmniFocus setup on Mac, iPad, iPhone or Apple Vision Pro.

• v4 Standard License$74.99

  one-time purchase

  Version 4 with all 4.x updates on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, with the standard feature set.

• OmniFocus Subscription$99.99

  per year

  The latest Pro version on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro plus web access, with no charge for major version upgrades.

• v4 Pro License$149.99

  one-time purchase

  Version 4 with all 4.x updates, plus the Pro features: custom perspectives, Focus mode and automation.

Everdo

No public discounts listed.

OmniFocus

• Lifetime license

  One-time v4 license instead of a subscription

  A v4 Standard ($74.99) or Pro ($149.99) license is bought once and kept, with all 4.x updates included, as an alternative to the $99.99 yearly subscription.

• Education

  Education pricing on licenses

  Staff, faculty and students of accredited educational organizations can buy discounted licenses from Omni's Educational Store. Subscriptions and App Store purchases are excluded.

• Other savings

  Quantity discount on perpetual licenses

  Each license beyond the first in the same transaction takes a further 5% off the whole order, up to 30%. The discount is not available on subscriptions.

• Other savings

  Family sharing through an Omni Account

  A personal license or subscription can unlock the apps for immediate family members living in the same household. OmniFocus for the Web access cannot be shared.

• Other savings

  Upgrade pricing for owners of versions 1 to 3

  The purchase page says upgrade discounts are available. The App Store listing shows upgrades from v1-v3 at $37.49 for v4 Standard and $74.99 for v4 Pro, half the full license prices.