Everdo vs MyLifeOrganized

Everdo

• GTD followers who want projects, contexts and next actions built in
• People who would rather buy a license once than subscribe
• Keeping task data on your own devices, with encrypted sync as an option
• Linux users: desktop builds come as AppImage, .deb, .pacman and Snap

MyLifeOrganized

• People who plan in deep outlines of projects and subtasks
• GTD users who want contexts, reviews and dependencies in one tool
• Syncing a phone with a Windows PC over private Wi-Fi or working offline

Everdo

• The Free plan stops at 5 projects and 2 areas of responsibility.
• Encrypted online sync is not part of Pro. It is an ongoing fee listed at $1.66/mo, and the billing basis is not shown on the pricing page.
• The $39.99 App Store purchase unlocks Pro on iOS only; the $99.99 website purchase covers every platform.
• There is no web app, and local network sync works only while devices are on the same configured network.

MyLifeOrganized

• The Windows app is sold separately in Standard and PRO editions after a 45-day trial; its license prices are not shown in the store listings or included here.
• Recurring tasks, custom views, the calendar view, dependencies and project tracking are Pro features that lock when the 21-day trial ends.
• Cloud sync is a separate subscription, from $4.95 for 30 days to $29.95 for 24 months, with tax or VAT added in some countries.
• The vendor lists apps for Windows, Android and iOS only. The iOS app was last updated in April 2022, and a web version announced in December 2024 has no release date.

Everdo

Next actions and a Focus list

Actions from active projects and standalone actions are pulled into one Next Actions list, and the Focus list narrows the view to due and starred actions.

Parallel and sequential projects

A sequential project sends only its top action to the Next Actions list, while a parallel project sends all of its next actions.

Tags, contexts and areas

Tags filter tasks by context, contact or label, and areas of responsibility let you work within one role at a time. The Free plan allows 2 areas.

Local database with two sync options

Every device keeps a full local copy of the data. Sync runs over your own network with a desktop app as the server, or through the paid Encrypted Sync Service.

Scheduling, reminders and recurrence

Tasks can be scheduled for specific dates with reminders, and repeating tasks are created from recurrence patterns you define.

Quick capture and inline commands

Quick capture collects tasks and ideas on every platform. In the desktop app, commands typed at the end of a title, such as :n to move an item to Next, apply on save.

MyLifeOrganized

Unlimited task hierarchy

Tasks nest into subtasks without a depth limit, so a project can be broken down until each action is a manageable size. Zoom narrows the view to one branch.

Automatic next-actions list

The app generates a list of only the actions that need attention now, sorted using the priority of each task and of its parents.

Contexts and Nearby view

Actions can be filtered by context. The Pro Nearby view lists actions for your current GPS location, with reminders when you reach or leave a place.

Dependencies and ordered projects

Pro handles sequential and parallel projects, holding back tasks that cannot start until other tasks are finished, and can require tasks to be completed in order.

Custom views, calendar and workspaces

Pro adds custom views with filtering, sorting and grouping, a calendar view of daily workload, project tracking and workspace tabs for switching between views.

Cloud, Wi-Fi or offline

The paid MLO Cloud service syncs mobile devices with the Windows desktop app and lets several people share a task list. Sync over your own Wi-Fi and offline use are also possible.

Everdo

• Free$0

  The full GTD workflow with up to 5 projects, up to 2 areas of responsibility and local network sync.

• Encrypted Sync$1.66

  per month; the billing basis is not shown on the pricing page

  Optional add-on to Free or Pro: end-to-end encrypted online sync through a service run by Everdo, after a 30-day free trial.

• Pro for iOS$39.99

  one-time in-app purchase

  Bought through the App Store. The vendor says this in-app purchase unlocks Everdo Pro on iOS only.

• Pro$99.99

  one-time purchase

  Unlimited projects and areas of responsibility, with a product key that unlocks Pro on every platform. Includes local network sync.

MyLifeOrganized

• Free$0

  Mobile apps with unlimited task hierarchy, automatic next actions, context filters, inbox, starred tasks, zoom, reminders and templates.

• MLO Cloud Sync$19.95

  for 12 months; $4.95 for 30 days up to $29.95 for 24 months

  Subscription that syncs task lists between devices and the Windows app and allows sharing a list. Also sold in 3-month ($7.95) and 6-month ($12.95) terms.

• MLO v3 Pro (iOS)$29.99

  in-app purchase; billing basis not shown on the listing

  Keeps the Pro features after the 21-day trial: calendar view, custom views, recurring tasks, dependencies, workspaces, Nearby view and review.

Everdo

No public discounts listed.

MyLifeOrganized

• Other savings

  Lower monthly cost on longer Cloud Sync terms

  MLO Cloud Sync costs $4.95 for 30 days, $19.95 for 12 months (about $1.66 a month) or $29.95 for 24 months (about $1.25 a month).

• Other savings

  Upgrade pricing for iOS version 2 owners

  The App Store listing shows Pro v3 upgrades for owners of version 2 at $19.99, or $9.99 for owners of the v2 HD edition, against $29.99 for a new Pro purchase.