Fortnox vs QuickBooks Online (2026): which should you pick?

Pick Fortnox if

• Fits if you run a Swedish company and want bank-connected books
• Makes sense if you start a new company and can use the free half year

Look elsewhere if

• Skip it if you are outside Sweden, because it links to Swedish banks and the tax agency
• Pricey if you send a lot of invoices: 4.90 kr each through the invoice service, 39 kr each when you send them yourself on the simple tier
• Watch out: the Access base fee of 9 to 199 kr a month goes on every package
• Watch out: a 3-month term adds 15% to every list price
• Tight if you want to try before you pay, since there is no trial and the free half year is for new companies only

Pick QuickBooks Online if

• Fits if your accountant wants to work in the same books as you
• Works for US businesses that expect to add payroll, inventory or project tracking later

Look elsewhere if

• Pricey if you're a small team or need inventory and budgets: $85 a month for 3 users, $140 for Plus with 5
• Watch out: the advertised prices are half off for 3 months only, then $38, $85, $140 or $340 a month
• Tight if you're on the free plan: 2 invoices a month, 1 bank, and no accountant access or mobile app
• Pricey if you need payroll, at $50 a month plus $7 an employee on top
• Skip it if you're outside the US, as these are US plans and prices and other countries have their own sites

Fortnox

• Built for Swedish businesses: it links to Swedish banks and the tax agency, and prices are in kronor.
• Every customer pays the Access base fee: 9 kr a month under 40 vouchers a year, 99 kr at 100 to 999, 199 kr at 1,000 or more.
• Invoices cost extra: 4.90 kr each through the invoice service, and 39 kr each by sending yourself on the simple tier.
• A 3-month term adds 15% to every list price; the prices shown are for a 12-month term.

QuickBooks Online

• The advertised prices are a 50% discount for the first 3 months; the plan then renews at $38, $85, $140 or $340 a month.
• Each plan caps users: 1 on Simple Start, 3 on Essentials, 5 on Plus and 25 on Advanced.
• Payroll costs extra: Workforce Payroll alone is $50 a month plus $7 per employee, and Premium is $88 plus $13 per employee.
• These are US prices and plans; Intuit runs separate country sites for Canada, the UK, Australia, India and others.

Fortnox

Bookkeeping

Reads transactions from connected bank and tax accounts and books most of them automatically, with suggested postings for supplier invoices.

Invoicing

Create and send invoices, track which are paid, and let Fortnox handle distribution, matching and reminders for a per-invoice fee.

Company card and receipts

A free company card sends each purchase and receipt into the books; receipts can also be photographed in the mobile app.

Payroll

A payroll program and a simpler pay-run option both pay out salaries and send payslips, with e-ID sign-in.

Payments from the platform

Pay suppliers inside Fortnox by signing with e-ID; payments are matched and booked automatically.

Mobile app

The Fortnox app, for Android and iOS, handles supplier invoices, mobile invoicing and receipt capture.

QuickBooks Online

Bank feeds and automatic categorizing

Connect bank and card accounts and QuickBooks learns how you categorize transactions, then matches and records new ones the same way.

Invoices and online payments

Send invoices and estimates, take card and bank payments through QuickBooks Payments, and get status updates and reminders.

Bills and accounts payable

Organize and pay bills by ACH from paid plans. Standard ACH payments beyond the monthly allotment cost $0.50 each.

Reports, budgets and projects

Profit and loss and sales reports on every paid plan. Budgets, project profitability, inventory and class tracking start on Plus.

Intuit Intelligence

AI tools that categorize expenses, reconcile books and flag anomalies, with more of them unlocked on Plus and Advanced.

Payroll through QuickBooks Workforce

A separate subscription that runs full-service payroll, files payroll taxes and e-files 1099s, added from the same checkout.

Fortnox

• Mini209 kr

  per month on a 12-month term, plus the Access base fee

  Bookkeeping package. A 3-month term adds 15%. New companies pay the first half year free.

• Liten349 kr

  per month on a 12-month term, plus the Access base fee

  Bookkeeping plus Fakturering Plus, the fuller invoicing program.

• Mellan+659 kr

  per month on a 12-month term, plus the Access base fee

  Adds payroll, supplier-invoice approval and unlimited integrations. A Mellan package without the plus lists at 490 kr.

• Stor+919 kr

  per month on a 12-month term, plus the Access base fee

  Adds fixed-asset register and two reporting programs. A Stor package without the plus lists at 710 kr.

QuickBooks Online

• Free$0

  1 user, 2 invoices a month, profit and loss, balance sheet and account quick report, and 1 connected bank account.

• Simple Start$38

  per month for 1 user, billed monthly

  Advertised at $19 a month for the first 3 months. Automated bookkeeping, invoicing with online payments, bill pay and access for 2 accountants.

• Essentials$85

  per month for up to 3 users, billed monthly

  Advertised at $42.50 a month for the first 3 months. Adds enhanced reports, employee time on invoices and web lead forms.

• Plus$140

  per month for up to 5 users, billed monthly

  Advertised at $70 a month for the first 3 months. Adds budgets, project profitability, inventory and up to 40 classes and locations.

• Advanced$340

  per month for up to 25 users, billed monthly

  Advertised at $170 a month for the first 3 months. Adds custom roles, workflow automation, Excel sync, batch invoices and priority support.

Fortnox

• Startups

  First half year free for new companies

  Fortnox says a newly started company's first six months with the service cost nothing.

QuickBooks Online

• Other savings

  50% off the first 3 months

  New customers on a monthly plan pay half the base price for the first 3 months, then the regular price. It does not apply to per-employee fees.