OrangeHRM vs SAP SuccessFactors (2026): which should you pick?
As of Nov 12, 2026, OrangeHRM grades higher than SAP SuccessFactors: 2.2 against 1.8 out of 4.0.
Checked Nov 12, 2026 · graded Nov 12, 2026 by ToolGPA
OrangeHRM grades higher on the free plan. SAP SuccessFactors grades higher on features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Which one is for you
Pick OrangeHRM if
- Fits if you have someone who can run a server and want free HR software
- Works for small firms that need leave, records and recruiting without a subscription
Look elsewhere if
- Skip it if you can't host software, as Starter runs on your own server
- Tight if you want support, as Starter has only a user forum
- Tight if you want onboarding, rosters, training or surveys, which are Advanced only
- Watch out: Advanced has no published price, only a quote form
Pick SAP SuccessFactors if
- Fits if you run HR for a large company and want one suite from SAP
- Works for organisations already on other SAP products
Look elsewhere if
- Not for you if you want a price before a sales call, as none is published
- Too light for a price comparison, since the package contents on its pricing page could not be read
- Skip it if you are a small team, because it is built for enterprise HR
- Watch out: SAP's site refused automated page views of the pricing page
How we grade them
| 2.2GPAOrangeHRMFair | 1.8GPASAP SuccessFactorsWeak | |
|---|---|---|
| Value for money | CStarter is free but you have to host it on your own server, which makes it a C. Advanced is per employee per month by quote, with no price shown. | CNo price is published, only a quote, so value cannot be graded against the category and sits in the middle. |
| Free plan and trial | BStarter is free and open source with core HR, leave, performance, recruitment and time tracking, so one person could live on it. Advanced has a 30-day trial. | FNo free plan and no trial on record in the listing, and a money-back guarantee would not count as one. |
| Features | CRecords, leave and time, performance, recruitment and hosting choice. Onboarding, rosters, training, surveys and the AI assistant are Advanced only. | BCore HR and payroll, recruiting, learning, talent management, an AI assistant and mobile apps. Nothing in the listing shows a gap in the core work, though what each package contains was not readable. |
| Ease of use | CNo store rating on record. Starter needs a server and your own install; Advanced is hosted but needs setup. | CNo store rating on record. An enterprise suite is built and configured with partners, so it is not something you start using on day one. |
| Platforms and integrations | CWeb only, with no apps or integrations list on record. | CThe listing records web only. Its features mention mobile apps, but no integrations or platforms are named. |
| Best for | a free HR system you host yourself | enterprise HR suites, quote only |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: OrangeHRM and SAP SuccessFactors. How we grade
Where they differ
- OrangeHRM is open source, according to its own site.
- OrangeHRM also covers time tracking, reports and time off.
- SAP SuccessFactors also covers payroll.
In commonWebApplicant trackingEmployee records
At a glance
| OrangeHRM | SAP SuccessFactors | |
|---|---|---|
| Pricing | Free plan | Paid |
| Starts at | Not published | Not published |
| Free plan | Starter is free and open source: HR administration, employee management, leave, reporting, performance, recruitment and time tracking. | None |
| Free trial | 30-day free trial of Advanced | None listed |
| Web | ||
| Made by | OrangeHRM | SAP SE |
| Price read from | orangehrm.com | Not confirmed |
| Checked | Nov 12, 2026 | Nov 12, 2026 |
Worth knowing
OrangeHRM
- Starter has no support from the vendor beyond a user forum, and you host it yourself.
- Advanced prices are not published; a quote is requested through a form.
- Onboarding, roster, training, surveys, request desk and Citra AI are Advanced only.
SAP SuccessFactors
- No prices are published; SAP asks buyers to request a quote, so this listing has no price.
- SAP's pricing page lists Base and Premium HCM packages, but the pages read did not show their contents or costs.
- SAP's site refused automated page views of the pricing page, so package details could not be read in full.
Key features
OrangeHRM
- Employee records
- Both editions hold employee profiles and databases, work schedules, an organization chart, a corporate directory and document templates.
- Leave and time tracking
- Leave management and time tracking are in the free Starter edition, and Advanced adds a roster for scheduling.
- Performance and recruitment
- Starter includes performance management and recruitment; Advanced adds 360-degree reviews and individual development plans.
- Advanced HR modules
- Advanced adds onboarding, a request desk, career development, training, surveys, employee voice, discipline and an AI assistant called Citra AI.
- Hosting choice
- The vendor says Advanced is available as a cloud service or on premises with the same capabilities, and Starter can be hosted as you prefer.
SAP SuccessFactors
- Core HR and payroll
- Employee records and payroll processing, listed on SAP's product pages as the foundation of the suite.
- Recruiting and applicant tracking
- SmartRecruiters for SAP SuccessFactors is described as SAP's AI-powered recruiting and applicant tracking system.
- Learning
- A learning module, with SAP's learning site offering material for human capital management products.
- Talent management
- Talent management modules sit alongside core HR in the suite's product navigation.
- Joule AI assistant
- SAP says Joule Base is included with HCM Base or Premium plans at no additional cost.
- Mobile apps
- SAP lists mobile apps for the suite on its product pages.
Plans
OrangeHRM
Starter$0
Open-source edition you host yourself, with core HR, leave, performance, recruitment and time tracking.
AdvancedCustom
Per employee per month, by quote. Pick and mix modules including onboarding, roster, training and surveys.
SAP SuccessFactors
Pricing could not be confirmed. See sap.com.
Common questions
Which is cheaper, OrangeHRM or SAP SuccessFactors?
As of Nov 12, 2026, OrangeHRM publishes no starting price, and SAP SuccessFactors has no price we could confirm.
Which has a free plan, OrangeHRM or SAP SuccessFactors?
As of Nov 12, 2026, only OrangeHRM has a free plan. SAP SuccessFactors does not.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.