Passwordstate vs Pleasant Password Server (2026): which should you pick?

Pick Passwordstate if

• Fits if you run Windows servers and want the vault on your own network
• Works for IT teams that need role-based access and audit reports

Look elsewhere if

• Not for you if you do not run Windows Server, IIS and SQL Server
• Pricey if you add support, which renews at 20% of the licence value
• Watch out: the Password Reset Portal, High Availability and Remote Site Locations modules are priced separately
• Watch out: the 30% charity and education discount does not apply to reseller orders

Pick Pleasant Password Server if

• Fits if you want KeePass users sharing one vault on your own hardware
• Works for regulated or air-gapped setups that cannot use a hosted vault

Look elsewhere if

• Skip it if you have no one to run a server, because there is no hosted version
• Not for you if you are one person: the price table starts at 5 users, so the floor is $55
• Pricey if you need more than Community, as Enterprise is $85 per user and Enterprise+SSO about $120
• Watch out: you get one year of upgrades, then pay for more, which the page puts under half the licence cost
• Tight if you want more than 15 users on the cheapest tier, which is not offered above that

Passwordstate

• The server needs Microsoft Windows Server 2022 or later, IIS, .NET Framework 4.8.1 and SQL Server.
• Support and upgrades are a separate yearly cost, renewing at 20% of the license value.
• A 30% discount is listed for registered charities and accredited education providers, but not for orders through resellers.
• The Password Reset Portal, High Availability and Remote Site Locations modules are priced separately.

Pleasant Password Server

• Licenses include one year of upgrades; later upgrades and support are a separate plan costing under 50% of the license.
• The administrator counts as a user, and the price table starts at 5 users.
• The Community tier is not offered beyond 15 users in the price table.
• You host and maintain the server; there is no hosted version on the pricing page.

Passwordstate

Self-hosted vault

Runs on your own Windows server with IIS, .NET Framework and SQL Server, so the password data stays on infrastructure you control.

Browser extensions

Extensions for Chrome, Firefox, Edge, Brave and other Chromium browsers save and fill logins and work with passkeys on supported sites.

Mobile apps

iOS and Android apps give offline access to cached credentials, biometric unlock and autofill, connected to your own server.

Role-based access and reporting

Permissions are set per password list, with compliance reports and audit trails for administrators.

API and webhooks

An HTTP API lets scripts and applications retrieve and manage passwords, using PowerShell, Curl and other tools.

High availability and add-on modules

Optional modules add a disaster-recovery replica, a self-service Active Directory password reset portal and remote-site agents.

Pleasant Password Server

Self-hosted deployment

Runs on infrastructure you control, including on-premises, private cloud, hybrid and air-gapped setups, with a perpetual-use license.

KeePass and Password Safe clients

A KeePass client for Windows is included, giving a familiar KeePass interface with multi-user support.

Role-based access

Administrators set access on single passwords or folders, group users into roles and enforce client policies.

Many ways in

A web client, a browser autofill extension, macOS and Linux clients, and Android and iOS apps.

Multi-factor sign-in

Supports authenticator apps (TOTP), biometrics, YubiKey, RADIUS and email codes, and can generate TOTP codes for stored entries.

Choice of database

The server can store data in SQLite, PostgreSQL, MSSQL or Azure SQL.

Passwordstate

• Named Users$368

  once-off for 5 users, plus $73.60 per year for support

  One production install and a set number of named users (the calculator starts at 5); the cost rises with the user count.

• Enterprise LicenseCustom

  One production installation with an unlimited number of users; priced in the licence calculator.

• Global LicenseCustom

  An unlimited number of production installations and users, within one company structure; priced in the licence calculator.

Pleasant Password Server

• Community Edition$11

  per user, one-time; $55 for 5 users

  Lowest tier; offered for 5 to 15 users. Price per user falls with more users ($10.50 at 10).

• Enterprise Edition$85

  per user, one-time; $425 for 5 users

  Falls to $77 per user at 20 users. Includes one year of upgrades.

• Enterprise+$110.30

  per user, one-time, at 10 users ($1,103)

  Priced at $110.20 per user for 5 users as an introductory price; $102.30 at 20 users.

• Enterprise+SSO$119.90

  per user, one-time, at 10 users ($1,199)

  Enterprise+ with Universal SSO; $119.80 per user at 5 users, $111.90 at 20.

Passwordstate

• Nonprofit

  30% off for charities and education

  Registered charities and accredited educational institutions get 30% off Passwordstate and High Availability licenses, with proof of eligibility.

Pleasant Password Server

• Other savings

  90-day money-back guarantee

  The purchase page says a full refund can be requested within 90 days if the server does not meet your needs.