Pipefy vs Workflowgen (2026): which should you pick?

Pick Pipefy if

• Fits if you run a few request or approval processes for a small team
• Works for a team that wants to try boards on the free Starter plan

Look elsewhere if

• Tight if you stay free: 50 cards and 15 automation jobs a month
• Skip it if you want a price for bigger use, as Business and Enterprise are sold through sales
• Watch out: SSO and two-factor authentication are Enterprise only
• Watch out: the FAQ says there are no refunds for cancellations or plan downgrades

Pick Workflowgen if

• Fits if your IT team runs approvals across a Microsoft 365 or Azure company
• Works for organizations that want to add AI steps to existing workflows gradually

Look elsewhere if

• Skip it if you need a price before talking to sales, as none is published
• Not for you if you are one person or a small team, since it is built for organization-wide deployments
• Watch out: there is no free plan or trial listed, so you cannot try it without a sales conversation

Pipefy

• No Business or Enterprise price is published; both are sold through the sales team.
• The Starter plan stops at 5 processes, 10 users, 50 cards a month and 15 automation jobs a month.
• Single sign-on and two-factor authentication are Enterprise features.
• The FAQ says there are no refunds for cancellations or plan downgrades.

Workflowgen

• No prices are published; the pricing page asks visitors to contact the vendor for a quote.
• The vendor describes the engine as built on .NET.
• It is aimed at organization-wide deployments rather than individual use.

Pipefy

Process boards

Work moves through phases as cards, with public shareable forms, conditional logic and SLA alerts.

Automations

Rule-based automations run per month within plan limits: 15 on Starter, 300 on Business and 2,000 on Enterprise.

Pipefy AI

Each plan includes 1,000 single-use AI credits, with more sold as add-ons. AI agents analyze and run parts of a process.

AI Studios

Prebuilt AI solutions for areas such as procurement, CRM, onboarding, credit decisioning and claims.

API and integrations

A public API, HTTP requests and Zapier connect Pipefy to other tools, with native links to Slack and GitHub.

Dashboards and metrics

Dashboards and lead-time metrics are listed, with process data combinable and exportable across processes.

Workflowgen

Graphical workflow designer

An HTML5 designer for processes that mix human and system steps, with transitions, synchronization and subprocesses.

Web form designer

Builds forms without programming, with .NET and JavaScript code editors for cases that need custom behavior.

User portal

A single view where participants start requests and follow their status, with single sign-on depending on configuration.

AI models and agent orchestration

Calls AI models inside workflows and assigns tasks to AI agents or people, keeping human sign-off on key decisions.

GraphQL API and webhooks

A GraphQL API, webhooks and Node.js support connect it to other systems, alongside connectors for Microsoft 365, SAP and Salesforce.

Reports and mobile apps

Users build reports and dashboards from process data, and iOS and Android apps let participants act on requests remotely.

Pipefy

• Starter$0

  Up to 5 processes and 10 users, with basic automations, templates and Pipefy AI.

• BusinessCustom

  Unlimited processes and users with per-user billing, API access, role-based access and private processes. Sold through sales.

• EnterpriseCustom

  Adds single sign-on, two-factor authentication, white label, a custom email domain and higher limits.

Workflowgen

Pricing could not be confirmed. See workflowgen.com.

Pipefy

• Other savings

  Fixed-price packages for small businesses

  The pricing page advertises up to 90% off SMB packages for companies with 11 to 200 employees, subject to conditions.

Workflowgen

No public discounts listed.