Planerio vs Staffomatic (2026): which should you pick?
As of Nov 13, 2026, Staffomatic grades higher than Planerio: 2.2 against 2.0 out of 4.0.
Checked Nov 12, 2026 and Nov 13, 2026 · graded Nov 12, 2026 and Nov 13, 2026 by ToolGPA
Planerio grades higher on features. Staffomatic grades higher on the free plan. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Staffomatic
Shift planner and time tracking priced per person in euros
Which one is for you
Pick Planerio if
- Fits if you run a German team and need time recording that follows German and EU law
- Works for care and shift businesses that use DATEV or Personio
Look elsewhere if
- Skip it if you don't read German, since the site and product are in German
- Not for you if you want a price, as none is published
- Watch out: it claims over 100 interfaces, and which come with each contract isn't shown
Pick Staffomatic if
- Fits if you run a team of 10 or more and want shifts and absences together
- Works for a business in Europe that is fine with prices in euros
Look elsewhere if
- Tight if you are under 10 people, as every plan has a 10-person minimum
- Skip it if you want time tracking on the cheapest plan, as that needs Professional
- Watch out: Basic has one admin login and a 30-day activity log, against 60 and 90 days higher up
- Watch out: prices exclude VAT, and the Personio link is limited to Professional on yearly billing
How we grade them
| 2.0GPAPlanerioFair | 2.2GPAStaffomaticFair | |
|---|---|---|
| Value for money | CNo price on the site: it points to demos and a webinar. | CEUR 2.00 a person a month on yearly billing, excluding VAT, but with a 10-person minimum, so one person pays EUR 20. For five people that is about EUR 4 a head. |
| Free plan and trial | FNothing free is listed: no free plan and no trial on the pages we read. | CA 14-day trial of all features with no payment details. There is no free plan. |
| Features | BAutomatic rota planning, absence management, an app, time recording, payroll prep and digital personnel files. No gap in the listing. | CShift planner, absences, time tracking, working-time accounts, an AI assistant and an API. Time tracking needs Professional and working-time accounts need Premium. |
| Ease of use | CNo store rating on record. It is a demo-led product in German, with time rules to configure. | CNo store rating on record. Staff and rules have to be set up first. |
| Platforms and integrations | BWeb, iPhone and Android, with DATEV, SAP, Personio, Sage and Doctolib on the listing. No desktop app. | BWeb plus iOS and Android apps, with an API and two integrations listed. |
| Best for | German care and shift teams | shift planning in euros |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Planerio and Staffomatic. How we grade
Where they differ
- Planerio also covers reports and payroll.
At a glance
| Planerio | Staffomatic | |
|---|---|---|
| Pricing | Paid | Free trial |
| Starts at | Not published | €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people |
| Free plan | None | None |
| Free trial | None listed | 14-day free trial of all features, no payment details needed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Planerio GmbH | Staffomatic |
| Price read from | Not confirmed | staffomatic.com |
| Checked | Nov 13, 2026 | Nov 12, 2026 |
Worth knowing
Planerio
- No prices are published; the site points to demos and a webinar instead.
- The site and product are in German, and the time recording rules follow German and EU law.
- Planerio says it has over 100 interfaces; which ones are included in each contract is not shown.
Staffomatic
- Prices are in euros and exclude VAT, with a minimum of 10 people on every plan.
- Time tracking needs Professional and working-time accounts need Premium; Basic is planning only.
- Basic includes only one admin login, and its activity log goes back 30 days against 60 and 90 on the higher plans.
- The Personio interface is limited to the Professional plan on yearly billing; teams of 100 or more get an enterprise quote.
Key features
Planerio
- Automatic rota planning
- An algorithm builds a duty roster from the rules and wishes entered, which the vendor says saves up to 90% of planning time.
- Absence management
- Handles short-notice absences and freed-up shifts, including across locations.
- Employee app
- Staff see the current roster and time sheets on iOS and Android; the vendor describes the app as free.
- Time recording
- Working time is recorded in line with the German Working Time Act and the EU court ruling on time recording, and visible to staff.
- Payroll preparation and analytics
- Payroll data is prepared for the month-end close, with reports and visualizations of staffing data.
- Digital personnel file
- HR documents are stored in each employee profile and can be shared with the team.
Staffomatic
- Shift planner
- Builds and publishes weekly rotas, with shift swaps and shift applications from employees; multiple locations cost nothing extra.
- Absence planning
- A vacation planner is in every plan, and the digital personnel file is included from Basic up.
- Time tracking
- Time tracking starts on the Professional plan, with roles and permissions, availability, qualifications and prioritized shifts.
- Working-time accounts
- Premium adds working-time and overtime accounts, surcharges and a DATEV export of the accounts.
- Staffo AI assistant
- An AI assistant called Staffo is listed on every plan in beta, with a daily usage limit, and its scope and price may change after the beta.
- Mobile app and API
- Staff use a mobile app on iOS and Android, and the Professional and Premium plans include API access.
Plans
Planerio
Pricing could not be confirmed. See planerio.de.
Staffomatic
Basic€2.00
per person / month, billed yearly (€2.40 monthly)
Shift and absence planning, mobile app, shift swaps, personnel file and 1 admin login. Minimum 10 people.
Professional€4.00
per person / month, billed yearly (€4.80 monthly)
Adds time tracking, roles and permissions, availability, qualifications and API access. Minimum 10 people.
Premium€6.00
per person / month, billed yearly (€7 monthly)
Adds working-time accounts, surcharges, overtime account, DATEV export and bulk import. Minimum 10 people.
Ways to pay less
Planerio
No public discounts listed.
Staffomatic
- Annual discount
Up to 17% off with yearly payment
The pricing page shows lower per-person rates for yearly payment (12 months in advance) than for monthly billing.
Common questions
Which is cheaper, Planerio or Staffomatic?
As of Nov 13, 2026, Planerio has no price we could confirm, and Staffomatic starts at €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people.
Which has a free plan, Planerio or Staffomatic?
As of Nov 13, 2026, neither Planerio nor Staffomatic has a free plan. Staffomatic has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.