Shiftbase vs Staffomatic (2026): which should you pick?
As of Nov 12, 2026, Shiftbase grades higher than Staffomatic: 2.6 against 2.2 out of 4.0.
Checked Oct 18, 2026 and Nov 12, 2026 · graded Oct 18, 2026 and Nov 12, 2026 by ToolGPA
Shiftbase grades higher on the free plan and features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Shiftbase
Dutch shift scheduling, time clock and absence app, free to 15 staff
Staffomatic
Shift planner and time tracking priced per person in euros
Which one is for you
Pick Shiftbase if
- Fits if you pay surcharges for nights, Sundays and public holidays and run payroll through Nmbrs, AFAS or DATEV
- Works for teams of up to 15 who want a free rota instead of a spreadsheet
Look elsewhere if
- Not for you if you pay in dollars, as prices are in euros or pounds only
- Tight if you stay free and need clock-ins, as the free plan only takes typed hours and has 1 department
- Pricey if you need several integrations, since App Center+ is €20 a month on top outside Enterprise
- Watch out: each staff member past the plan's count adds €3.60 to €5.40 a month, and labor targets need Premium
- Skip it if you might cancel early, as yearly plans are paid up front with no refund and monthly plans need a month's notice
Pick Staffomatic if
- Fits if you run a team of 10 or more and want shifts and absences together
- Works for a business in Europe that is fine with prices in euros
Look elsewhere if
- Tight if you are under 10 people, as every plan has a 10-person minimum
- Skip it if you want time tracking on the cheapest plan, as that needs Professional
- Watch out: Basic has one admin login and a 30-day activity log, against 60 and 90 days higher up
- Watch out: prices exclude VAT, and the Personio link is limited to Professional on yearly billing
How we grade them
| 2.6GPAShiftbaseGood | 2.2GPAStaffomaticFair | |
|---|---|---|
| Value for money | CBasic is €27 a month billed yearly for 6 employees, plus €3.60 for each extra, so 15 staff pay €59.40. Prices are in euros or pounds only. That's in the dearer quarter of this category, and most payroll links need App Center+ on top. | CEUR 2.00 a person a month on yearly billing, excluding VAT, but with a 10-person minimum, so one person pays EUR 20. For five people that is about EUR 4 a head. |
| Free plan and trial | BFree for up to 15 employees, 1 department and 5 teams, with drag-and-drop scheduling and staff profiles. There's no clock-in, only hours typed in by hand, but a small team can run its rota on it. | CA 14-day trial of all features with no payment details. There is no free plan. |
| Features | BDrag-and-drop schedules, swaps and open shifts, clock-in on phone, desktop or kiosk, leave with balances and surcharges, and payroll exports. Premium adds labor cost targets and skill-based scheduling. That's the whole job. | CShift planner, absences, time tracking, working-time accounts, an AI assistant and an API. Time tracking needs Professional and working-time accounts need Premium. |
| Ease of use | CWe have no App Store rating on record for it. Schedules need departments, teams and surcharge rules set up before they pay off. | CNo store rating on record. Staff and rules have to be set up first. |
| Platforms and integrations | BWeb, iPhone and Android, with Nmbrs, AFAS, DATEV, Personio and Lightspeed, though most need the App Center+ add-on at €17.50 a month billed yearly. No desktop app. | BWeb plus iOS and Android apps, with an API and two integrations listed. |
| Best for | European shift teams with surcharges | shift planning in euros |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Shiftbase and Staffomatic. How we grade
Price against what you get
Shiftbase starts at about $30.16 a month and scores 2.7 out of 4 on features, ease of use and platforms. Staffomatic starts at about $2.23 a month for each person and scores 2.3.
Shiftbase scores higher, and starts $27.93 a month higher: the question is whether the extra is worth that to you. Of the other shift scheduling apps on the chart, 5 score higher than Shiftbase for less, and 1 scores higher than Staffomatic for less.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Where they differ
- Shiftbase also covers reports.
At a glance
| Shiftbase | Staffomatic | |
|---|---|---|
| Pricing | Free plan | Free trial |
| Starts at | €27 per month for up to 6 employees, billed yearly (Basic) | €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people |
| Free plan | Free plan for up to 15 employees, 1 department and 5 teams: drag-and-drop scheduling, hours entered by hand and approved by managers, employee profiles and news messages. | None |
| Free trial | 14-day free trial of the paid plans, no card details needed | 14-day free trial of all features, no payment details needed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | Shiftbase B.V. | Staffomatic |
| Price read from | shiftbase.com | staffomatic.com |
| Checked | Oct 18, 2026 | Nov 12, 2026 |
Worth knowing
Shiftbase
- Prices are shown in euros or pounds only; there is no dollar price.
- Each paid plan includes a set number of employees; every extra one costs €3.60 to €5.40 a month billed yearly (€4 to €6 monthly).
- Most payroll, POS and HR integrations and API tokens need the App Center+ add-on at €20 a month (€17.50 yearly), except on Enterprise. Basic includes three free integrations.
- The Free plan has no clock-in, only hours typed in by hand. Yearly plans are paid up front and not refunded; monthly plans have one month's notice.
Staffomatic
- Prices are in euros and exclude VAT, with a minimum of 10 people on every plan.
- Time tracking needs Professional and working-time accounts need Premium; Basic is planning only.
- Basic includes only one admin login, and its activity log goes back 30 days against 60 and 90 on the higher plans.
- The Personio interface is limited to the Professional plan on yearly billing; teams of 100 or more get an enterprise quote.
Key features
Shiftbase
- Drag-and-drop scheduling
- Shifts are dragged onto employees, staff share availability, swap shifts and claim open ones, and Premium adds skill-based scheduling, required shifts and a flexpool.
- Clock-in and kiosks
- From Basic, staff clock in on mobile, desktop or a shared tablet kiosk; Premium allows unlimited kiosks and limits clock-ins to a GPS radius.
- Absence and leave
- Leave requests, approvals, sickness and balances are handled in the app, with surcharges for Sundays, public holidays and, on Premium, night rates.
- Labor cost targets
- Premium sets labor cost or hours budgets per team and day, shows whether the schedule stays inside them, and has a KPI dashboard and AI revenue forecasts.
- Payroll export
- Contract versus worked hours, surcharges and leave payouts export as Excel or CSV, or go to payroll systems such as Nmbrs, AFAS and DATEV through the App Center.
- Employee records and news
- One profile per person with contact and emergency details, plus news messages to the whole team; the HR Pro add-on generates and e-signs contracts.
Staffomatic
- Shift planner
- Builds and publishes weekly rotas, with shift swaps and shift applications from employees; multiple locations cost nothing extra.
- Absence planning
- A vacation planner is in every plan, and the digital personnel file is included from Basic up.
- Time tracking
- Time tracking starts on the Professional plan, with roles and permissions, availability, qualifications and prioritized shifts.
- Working-time accounts
- Premium adds working-time and overtime accounts, surcharges and a DATEV export of the accounts.
- Staffo AI assistant
- An AI assistant called Staffo is listed on every plan in beta, with a daily usage limit, and its scope and price may change after the beta.
- Mobile app and API
- Staff use a mobile app on iOS and Android, and the Professional and Premium plans include API access.
Plans
Shiftbase
Free€0
Up to 15 employees, 1 department and 5 teams: scheduling, manual time entry, employee profiles and team news.
Basic€27
per month for up to 6 employees, billed yearly (€30 billed monthly)
Adds availability, swaps and open shifts, clock-in on phone, desktop or one kiosk, absence management and payroll export. Extra staff €3.60 each (€4 monthly).
Premium€64.80
per month for up to 12 employees, billed yearly (€72 billed monthly)
Adds labor cost targets and budgets, skill-based scheduling, geofenced clock-in and unlimited kiosks. Extra staff €4.50 each (€5 monthly).
Enterprise€302.40
per month for up to 48 employees, billed yearly (€336 billed monthly)
Adds App Center+, API access, custom integrations and a success manager. Sold through a demo. Extra staff €5.40 each (€6 monthly).
Staffomatic
Basic€2.00
per person / month, billed yearly (€2.40 monthly)
Shift and absence planning, mobile app, shift swaps, personnel file and 1 admin login. Minimum 10 people.
Professional€4.00
per person / month, billed yearly (€4.80 monthly)
Adds time tracking, roles and permissions, availability, qualifications and API access. Minimum 10 people.
Premium€6.00
per person / month, billed yearly (€7 monthly)
Adds working-time accounts, surcharges, overtime account, DATEV export and bulk import. Minimum 10 people.
Ways to pay less
Shiftbase
- Annual discount
Save 10% with yearly billing
Yearly billing takes 10% off every paid plan and extra employee, for example Basic at €27 instead of €30 a month.
- Nonprofit
Discount for charities and non-profits
Charities and non-profits get a discount that depends on team size and plan, through a proposal from the sales team.
Staffomatic
- Annual discount
Up to 17% off with yearly payment
The pricing page shows lower per-person rates for yearly payment (12 months in advance) than for monthly billing.
Common questions
Which is cheaper, Shiftbase or Staffomatic?
As of Nov 12, 2026, Shiftbase starts at €27 per month for up to 6 employees, billed yearly (Basic), and Staffomatic starts at €2.00 per person / month, billed yearly (€2.40 monthly), minimum 10 people. One is priced for each person and the other is not, so which costs less depends on how many of you use it.
Which has a free plan, Shiftbase or Staffomatic?
As of Nov 12, 2026, only Shiftbase has a free plan. Staffomatic does not, though it has a free trial.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.