RotaCloud
UK rota planning with leave tracking and an add-on clocking-in app
RotaCloud report card
Fair · out of 4.0 · graded Oct 18, 2026
Best for UK care, hospitality and retail rotas
RotaCloud is a UK rota app with drag-and-drop scheduling, labor costs as you plan, and a staff app for swaps and leave. It's priced by headcount band in pounds, and clocking in is an add-on. Worth a look for a UK team of up to a few dozen; elsewhere, the pound-only prices are a nuisance.
Who RotaCloud is for
- Great if you run a UK care home, pub or shop and plan rotas weekly
- Handy when you want to see labor costs while you build the rota
- Good for teams already paying staff through Sage, Staffology or PayCaptain
Who RotaCloud is not for
- Not for you if you pay in dollars, as prices are in pounds only
- Pricey if you need clocking in, since Time & Attendance costs extra at every size
- Skip it if you want a free plan, as there's only the 30-day trial
Why RotaCloud gets a 2.4
Five grades, each with its reason. The GPA is their average: an A is 4 points, an F is none.
- CValue for moneyStandard is £40 a month at 11 to 20 employees, or £400 a year paid yearly, so 15 staff cost about £33 a month. Prices are in pounds only. That's near the middle of this category, and clocking in costs £18 a month more at that size.
- CFree plan and trialNo free plan, but a 30-day trial with no payment details needed. Long enough to run a month of real rotas before you pay.
- BFeaturesRota templates, labor costs as you plan, holiday, TOIL and absence tracking, shift swaps and reports on Standard. Pro adds labor forecasting against sales and budget caps. Clocking in, timesheets and payroll exports are a paid add-on.
- CEase of useNo App Store rating to go on, as its app has too few ratings on record. Rotas are built by drag and drop from templates, but teams, roles and leave rules need setting up first.
- BPlatforms and integrationsWeb, iPhone and Android. It connects to Sage, PayCaptain, Staffology, Breathe, People HR, Tevalis, Google Calendar and Zapier, and has an API. Mostly UK payroll and HR tools.
What these grades rest on. Graded from this listing, whose facts were read from RotaCloud's own pages on 18 October 2026, with the headcount bands taken from its pricing page's own data. Not based on using the product, and shorter than our full reviews. How we review and grade.
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<a href="https://toolgpa.com/tools/rotacloud#review"><img src="https://toolgpa.com/badge/rotacloud.svg" alt="RotaCloud: 2.4 GPA on ToolGPA" width="196" height="56"></a>Where RotaCloud stands among shift scheduling apps
RotaCloud's GPA of 2.4 is higher than 2 of the 12 other shift scheduling apps we grade, and level with 2.
It stands best on features (B, above 4 of 12) and worst on free plan and trial (C, above 0).
Its paid plans start at about $13.22 a month, against a middle price of $5.65 for the category: 7 of the 12 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 3 tools score higher and cost less.
Each grade against the category
Every bar is all 13 shift scheduling apps we grade, cut by the letter each got. RotaCloud’s own letter is outlined.
- CValue for moneyAbove 2 of 12, level with 6
- CFree plan and trialAbove 0 of 12, level with 6
- BFeaturesAbove 4 of 12, level with 8
- CEase of useAbove 0 of 12, level with 5
- BPlatforms and integrationsAbove 1 of 12, level with 11
Price against what you get
Each dot is one of 13 shift scheduling apps. Further left costs less, and higher up scores better on features, ease of use and platforms. Point at a dot to see which tool it is.
Features, ease of use and platforms, averaged
What paid plans start at, a month (each step along is roughly double) →
- The best score at each price
- Has a free plan
- No free plan
Keep RotaCloud, or make your own?
Keep it
The plain part of RotaCloud you could make: time off, reports and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 8 of the 12 other shift scheduling apps grade higher. It costs $158.64 a year.
What you could make
- Time off, reports and employee records: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Sage, PayCaptain and Staffology among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. RotaCloud’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
What is RotaCloud?
RotaCloud is a UK staff rota app from York used by care homes, hospitality, retail, vets and dental practices. Managers build rotas by drag and drop from templates and see labor costs as they go, staff swap shifts and request leave in the mobile app, and an optional Time & Attendance add-on handles clocking in, timesheets and payroll exports. Prices rise in bands by the number of employees.
RotaCloud is a paid product with a free trial, starting at £10 per month for up to 5 employees, billed monthly (Standard). See every plan
Good for
- UK care homes, vets and dental practices planning staff rotas
- Employers tracking holiday, TOIL and sickness beside the rota
- Small teams that want to add clocking in only if they need it
Worth knowing
- Prices are shown in pounds sterling only; the site gives no dollar price.
- Clocking in and timesheets are a Time & Attendance add-on, priced by the same headcount bands: £4.50 a month for up to 5 employees, £18 at 11 to 20 and £45 at 41 to 50.
- Text message notifications are a further add-on: £2 a month for up to 5 employees, £8 at 11 to 20 and £20 at 41 to 50; email and push are included.
- There is no free plan, and businesses with more than 500 employees need a custom quote.
Key features
- Drag-and-drop rotas
- Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications.
- Availability and shift swaps
- Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps.
- Labor cost control
- Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps.
- Holiday and absence
- Holiday requests, time off in lieu and sickness are tracked beside the rota, and Pro lets managers set rules for when leave can be requested.
- Clocking in and timesheets
- With the Time & Attendance add-on, staff clock in on their phones within a geofence or at a fixed terminal, and timesheets, lateness flags and payroll exports follow.
- Payroll, HR and care integrations
- Connects to Sage, PayCaptain and Staffology payroll, Breathe and People HR, calendar apps, Zapier and care management systems.
RotaCloud pricing
- Starts at
- £10 per month for up to 5 employees, billed monthly (Standard)
- Free plan
- None
- Free trial
- 30-day free trial, no payment details required
| Plan | Price | What you get |
|---|---|---|
| Standard | £10per month for up to 5 employees, billed monthly | Rotas, templates, labor costs, holiday, TOIL and absence tracking, shift swaps and reports. By headcount band: £20 at 6 to 10 employees, £40 at 11 to 20, £100 at 41 to 50. |
| Pro | £15per month for up to 5 employees, billed monthly | Adds bulk edits, labor forecasting against sales, budget caps, documents, leave rules, a logbook and enforced 2FA. £30 at 6 to 10 employees, £60 at 11 to 20, £150 at 41 to 50. |
Read from rotacloud.com on Oct 18, 2026. Prices change, so confirm with RotaCloud before you buy.
Ways to pay less
- Annual discount2 months free with yearly billing
Paying yearly costs ten times the monthly price, for example £100 a year for Standard at up to 5 employees instead of £120.
Stated on rotacloud.com
Works with
- Sage
- PayCaptain
- Staffology
- Breathe
- People HR
- Zapier
- Tevalis
- Google Calendar
RotaCloud alternatives
- RotaCloud vs Shiftie
Free trial · from £2.75/mo
- RotaCloud vs Planday
Free trial · from $2.99/mo
- RotaCloud vs Findmyshift
Free plan · from $24/mo
- RotaCloud vs Deputy
Free trial · from $5/mo
- RotaCloud vs Shiftbase
Free plan · from €27/mo
Common questions
Is RotaCloud free?
No, RotaCloud is a paid product, but you can try it first. 30-day free trial, no payment details required.
How much does RotaCloud cost?
RotaCloud lists 2 plans. Standard: £10 per month for up to 5 employees, billed monthly. Pro: £15 per month for up to 5 employees, billed monthly. Prices were read from rotacloud.com on Oct 18, 2026.
What platforms does RotaCloud work on?
RotaCloud is available on Web, iOS and Android.
Does RotaCloud offer any discounts?
RotaCloud publicly lists the following: 2 months free with yearly billing.
Does RotaCloud have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. RotaCloud is listed for Web, iOS and Android.
Does RotaCloud have a macOS app?
No macOS app was listed when its pages were read on Oct 18, 2026. RotaCloud is listed for Web, iOS and Android.
Is RotaCloud open source?
RotaCloud is not described as open source on its own site, as read on Oct 18, 2026.
Does RotaCloud have an API?
Yes. RotaCloud offers a public API, according to its own site.
What does RotaCloud integrate with?
RotaCloud's listing names Sage, PayCaptain, Staffology, Breathe, People HR, Zapier, Tevalis and Google Calendar. A listing names up to eight integrations, so it may connect to more.
Who makes RotaCloud?
RotaCloud is made by RotaCloud.
What are the alternatives to RotaCloud?
The closest alternatives to RotaCloud in our directory are Shiftie, Planday, Findmyshift, Deputy and Shiftbase. Each one has a side-by-side comparison with RotaCloud.
How does RotaCloud compare with other shift scheduling apps?
RotaCloud's GPA of 2.4 is higher than 2 of the 12 other shift scheduling apps we grade, and level with 2. It stands best on features (B, above 4 of 12) and worst on free plan and trial (C, above 0).
Is RotaCloud good value for money?
ToolGPA grades RotaCloud C for value for money. Its paid plans start at about $13.22 a month, against a middle price of $5.65 for the category: 7 of the 12 others that charge start lower. On features, ease of use and platforms it scores 2.7 out of 4. 3 tools score higher and cost less.
Could I make my own version of RotaCloud?
The plain part of RotaCloud you could make: time off, reports and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend. That makes this kind of software worth paying for, not this one in particular: 8 of the 12 other shift scheduling apps grade higher. It costs $158.64 a year. What you could not make: A rota the whole staff sees on their phones, with swaps and alerts. Clocking in from a phone, checked against where and when. A real app for iOS and Android. Something home-made would be a web page. It plugs into other products, Sage, PayCaptain and Staffology among them, and has an API. This is a judgement from its listing. We have not built one.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 18, 2026.