The RotaCloud Insider’s Guide
Everything we know about RotaCloud in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
RotaCloud
The Insider’s Guide
UK rota planning with leave tracking and an add-on clocking-in app
Every plan, grade, refund rule and rival among shift scheduling apps, read from RotaCloud’s own pages.
Made by RotaCloud · checked Oct 18, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from RotaCloud’s own pages, its app-store listings and our grades. Every fact in it is on RotaCloud’s page too, where it is kept up to date. Checked Oct 18, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.4
GPA, above 2 of the 12 other shift scheduling apps we grade
RotaCloud is a UK staff rota app from York used by care homes, hospitality, retail, vets and dental practices. Managers build rotas by drag and drop from templates and see labor costs as they go, staff swap shifts and request leave in the mobile app, and an optional Time & Attendance add-on handles clocking in, timesheets and payroll exports. Prices rise in bands by the number of employees.
To get you started, here are 9 things to know about RotaCloud, taken from its own pages and our grades.
It's priced by headcount band in pounds, and clocking in is an add-on.
- 1
Best for UK care, hospitality and retail rotas
RotaCloud is a UK rota app with drag-and-drop scheduling, labor costs as you plan, and a staff app for swaps and leave.
- 2
Paid plans start at about $13.22 a month
As its pricing page puts it: £10 per month for up to 5 employees, billed monthly (Standard).
- 3
You can try it first
30-day free trial, no payment details required
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Drag-and-drop rotas
Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications.
- 6
Availability and shift swaps
Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps.
- 7
Labor cost control
Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps.
- 8
A 2.4 GPA, above 2 of 12
That is against the other shift scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of RotaCloud you could make: time off, reports and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
RotaCloud at a glance
- Pricing
- Free trial, from £10 per month for up to 5 employees, billed monthly (Standard)
- Free plan
- No
- Free trial
- 30-day free trial, no payment details required
- Runs on
- Web, iOS, Android
- Made by
- RotaCloud
- Category
- Shift Scheduling
- Our grade
- 2.4 GPA, fair
The report card
Best for UK care, hospitality and retail rotas
RotaCloud is a UK rota app with drag-and-drop scheduling, labor costs as you plan, and a staff app for swaps and leave. It's priced by headcount band in pounds, and clocking in is an add-on. Worth a look for a UK team of up to a few dozen; elsewhere, the pound-only prices are a nuisance.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Standard is £40 a month at 11 to 20 employees, or £400 a year paid yearly, so 15 staff cost about £33 a month. Prices are in pounds only. That's near the middle of this category, and clocking in costs £18 a month more at that size. |
| Free plan and trial | C | No free plan, but a 30-day trial with no payment details needed. Long enough to run a month of real rotas before you pay. |
| Features | B | Rota templates, labor costs as you plan, holiday, TOIL and absence tracking, shift swaps and reports on Standard. Pro adds labor forecasting against sales and budget caps. Clocking in, timesheets and payroll exports are a paid add-on. |
| Ease of use | C | No App Store rating to go on, as its app has too few ratings on record. Rotas are built by drag and drop from templates, but teams, roles and leave rules need setting up first. |
| Platforms and integrations | B | Web, iPhone and Android. It connects to Sage, PayCaptain, Staffology, Breathe, People HR, Tevalis, Google Calendar and Zapier, and has an API. Mostly UK payroll and HR tools. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who RotaCloud is for
- Great if you run a UK care home, pub or shop and plan rotas weekly
- Handy when you want to see labor costs while you build the rota
- Good for teams already paying staff through Sage, Staffology or PayCaptain
Who it is not for
- Not for you if you pay in dollars, as prices are in pounds only
- Pricey if you need clocking in, since Time & Attendance costs extra at every size
- Skip it if you want a free plan, as there's only the 30-day trial
Good to know
Good for
- UK care homes, vets and dental practices planning staff rotas
- Employers tracking holiday, TOIL and sickness beside the rota
- Small teams that want to add clocking in only if they need it
Worth knowing
- Prices are shown in pounds sterling only; the site gives no dollar price.
- Clocking in and timesheets are a Time & Attendance add-on, priced by the same headcount bands: £4.50 a month for up to 5 employees, £18 at 11 to 20 and £45 at 41 to 50.
- Text message notifications are a further add-on: £2 a month for up to 5 employees, £8 at 11 to 20 and £20 at 41 to 50; email and push are included.
- There is no free plan, and businesses with more than 500 employees need a custom quote.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$13.22
A month to start
RotaCloud is a paid product with a free trial, starting at £10 per month for up to 5 employees, billed monthly (Standard).
Long enough to run a month of real rotas before you pay.
Standard
£10
per month for up to 5 employees, billed monthly
Rotas, templates, labor costs, holiday, TOIL and absence tracking, shift swaps and reports. By headcount band: £20 at 6 to 10 employees, £40 at 11 to 20, £100 at 41 to 50.
Pro
£15
per month for up to 5 employees, billed monthly
Adds bulk edits, labor forecasting against sales, budget caps, documents, leave rules, a logbook and enforced 2FA. £30 at 6 to 10 employees, £60 at 11 to 20, £150 at 41 to 50.
Trying it first
30-day free trial, no payment details required
Read from rotacloud.com on Oct 18, 2026.
Ways to pay less
Annual discount
2 months free with yearly billing
Paying yearly costs ten times the monthly price, for example £100 a year for Standard at up to 5 employees instead of £120.
Stated on rotacloud.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
UK rota planning with leave tracking and an add-on clocking-in app. Here is what it does, as its own site describes it, and what it covers: public API, reports, shift scheduling, time clock, employee records, time off.
Rota templates, labor costs as you plan, holiday, TOIL and absence tracking, shift swaps and reports on Standard.
- Drag-and-drop rotas
- Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications.
- Availability and shift swaps
- Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps.
- Labor cost control
- Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps.
- Holiday and absence
- Holiday requests, time off in lieu and sickness are tracked beside the rota, and Pro lets managers set rules for when leave can be requested.
- Clocking in and timesheets
- With the Time & Attendance add-on, staff clock in on their phones within a geofence or at a fixed terminal, and timesheets, lateness flags and payroll exports follow.
- Payroll, HR and care integrations
- Connects to Sage, PayCaptain and Staffology payroll, Breathe and People HR, calendar apps, Zapier and care management systems.
Where it runs
- Web
- iOS
- Android
What it works with
- Sage
- PayCaptain
- Staffology
- Breathe
- People HR
- Zapier
- Tevalis
- Google Calendar
RotaCloud is made by RotaCloud.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
2/12
Other shift scheduling apps it is graded above
RotaCloud's GPA of 2.4 is higher than 2 of the 12 other shift scheduling apps we grade, and level with 2.
It stands best on features (B, above 4 of 12) and worst on free plan and trial (C, above 0).
Its paid plans start at about $13.22 a month, against a middle price of $5.65 for the category: 7 of the 12 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 3 tools score higher and cost less.
Each grade against the category
Every bar is all 13 shift scheduling apps we grade, cut by the letter each got. RotaCloud’s own letter is outlined.
- CValue for moneyAbove 2 of 12
- CFree plan and trialAbove 0 of 12
- BFeaturesAbove 4 of 12
- CEase of useAbove 0 of 12
- BPlatforms and integrationsAbove 1 of 12
Price against what you get
Each dot is one of 13 shift scheduling apps. Further left costs less; higher up scores better on features, ease of use and platforms. RotaCloud is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of RotaCloud you could make: time off, reports and employee records. What surrounds it you could not. The 5 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 8 of the 12 other shift scheduling apps grade higher. It costs $158.64 a year.
What you could make
- Time off, reports and employee records: an app builder makes these well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Clocking in from a phone, checked against where and when.
- A real app for iOS and Android. Something home-made would be a web page.
- It plugs into other products, Sage, PayCaptain and Staffology among them, and has an API.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. RotaCloud’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Shiftie, Planday, Findmyshift, Deputy and Shiftbase
The 5 tools RotaCloud is most often weighed against, with where each one differs from it.
- 2.0GPA
Shiftie
Free trial · from £2.75/mo
UK rota and time clock web app with one per-employee plan.
- Only RotaCloud lists iOS and Android apps.
- 2.6GPA
Planday
Free trial · from $2.99/mo
Rota planning, punch clock and payroll reports for shift-based teams.
- RotaCloud also covers reports.
- Planday also covers auto-scheduling and team chat.
- 2.4GPA
Findmyshift
Free plan · from $24/mo
Drag-and-drop staff scheduler priced per team, free up to 5 employees.
- Findmyshift has a free plan. RotaCloud does not, though it has a free trial.
- RotaCloud also covers employee records.
- 2.6GPA
Deputy
Free trial · from $5/mo
Shift scheduling, time clock and labor-law tools for hourly teams.
- RotaCloud also covers reports and employee records.
- Deputy also covers auto-scheduling and payroll.
- 2.6GPA
Shiftbase
Free plan · from €27/mo
Dutch shift scheduling, time clock and absence app, free to 15 staff.
- Shiftbase has a free plan. RotaCloud does not, though it has a free trial.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is RotaCloud free?
No, RotaCloud is a paid product, but you can try it first. 30-day free trial, no payment details required.
How much does RotaCloud cost?
RotaCloud lists 2 plans. Standard: £10 per month for up to 5 employees, billed monthly.
What platforms does RotaCloud work on?
RotaCloud is available on Web, iOS and Android.
Does RotaCloud offer any discounts?
RotaCloud publicly lists the following: 2 months free with yearly billing.
Does RotaCloud have a Windows app?
No Windows app was listed when its pages were read on Oct 18, 2026. RotaCloud is listed for Web, iOS and Android.
Does RotaCloud have a macOS app?
No macOS app was listed when its pages were read on Oct 18, 2026. RotaCloud is listed for Web, iOS and Android.
Is RotaCloud open source?
RotaCloud is not described as open source on its own site, as read on Oct 18, 2026.
Does RotaCloud have an API?
Yes. RotaCloud offers a public API, according to its own site.
What does RotaCloud integrate with?
RotaCloud's listing names Sage, PayCaptain, Staffology, Breathe, People HR, Zapier, Tevalis and Google Calendar.
Who makes RotaCloud?
RotaCloud is made by RotaCloud.
What are the alternatives to RotaCloud?
The closest alternatives to RotaCloud in our directory are Shiftie, Planday, Findmyshift, Deputy and Shiftbase.
How does RotaCloud compare with other shift scheduling apps?
RotaCloud's GPA of 2.4 is higher than 2 of the 12 other shift scheduling apps we grade, and level with 2.
Is RotaCloud good value for money?
ToolGPA grades RotaCloud C for value for money. Its paid plans start at about $13.22 a month, against a middle price of $5.65 for the category: 7 of the 12 others that charge start lower.
Could I make my own version of RotaCloud?
The plain part of RotaCloud you could make: time off, reports and employee records.
Where this guide comes from
The prices, plans, platforms and features were read from RotaCloud’s own pages on Oct 18, 2026, and the grades were given on Oct 18, 2026. Graded from this listing, whose facts were read from RotaCloud's own pages on 18 October 2026, with the headcount bands taken from its pricing page's own data. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by RotaCloud. Prices change, so check rotacloud.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
2,068
Tools graded, in 57 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
ToolGPA is free to read. It may earn a commission from affiliate links and it works with sponsors, but anything paid for is labelled and no one can pay for a grade. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
2,068
tools graded
57
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- RotaCloud, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/rotacloud
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "RotaCloud: The Insider's Guide", checked Oct 18, 2026. https://toolgpa.com/tools/rotacloud
Know someone choosing between shift scheduling apps?
Send them this guide: toolgpa.com/tools/rotacloud/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded shift scheduling apps after RotaCloud, each with an Insider's Guide of its own.
- Shift Scheduling Insider's GuideEvery one of the 13 shift scheduling apps we grade, compared
- Connecteam Insider's GuideEmployee app for shifts, time clock, chat and HR, free up to 10 users3.2 GPA
- Homebase Insider's GuideSmall-business scheduling, time clock and payroll, priced per location3.2 GPA
- 7shifts Insider's GuideRestaurant scheduling, time clock, tips and payroll, per location3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what RotaCloud’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. ToolGPA uses affiliate links and may earn a commission from them, and it works with sponsors; anything paid for is labelled, and no one can pay for a grade. RotaCloud is a trademark of its owner, and this guide is not made, paid for or approved by RotaCloud. Prices and plans change: check rotacloud.com before you buy.