RotaCloud vs Rotamaster (2026): which should you pick?

Pick RotaCloud if

• Fits if you run a UK care home, pub or shop and plan rotas weekly
• Works for teams already paying staff through Sage, Staffology or PayCaptain

Look elsewhere if

• Not for you if you pay in dollars, as prices are in pounds only
• Pricey if you need clocking in, since Time & Attendance costs extra at every size, £18 a month at 11 to 20 staff
• Skip it if you want a free plan, as there's only the 30-day trial
• Watch out: text message alerts are another add-on, £8 a month at 11 to 20 staff, and over 500 employees means a custom quote
• Tight if you want labor forecasting or budget caps, which need Pro at £60 a month for 11 to 20 staff

Pick Rotamaster if

• Fits if you run a UK care home or healthcare service with a staff bank
• Works for providers who need NHS and CQC-focused compliance

Look elsewhere if

• Skip it if you're outside UK healthcare and care
• Not for you if you want a price, since none is published
• Watch out: figures like 70% less admin are the vendor's own claims

RotaCloud

• Prices are shown in pounds sterling only; the site gives no dollar price.
• Clocking in and timesheets are a Time & Attendance add-on, priced by the same headcount bands: £4.50 a month for up to 5 employees, £18 at 11 to 20 and £45 at 41 to 50.
• Text message notifications are a further add-on: £2 a month for up to 5 employees, £8 at 11 to 20 and £20 at 41 to 50; email and push are included.
• There is no free plan, and businesses with more than 500 employees need a custom quote.

Rotamaster

• No prices are published; the site's calls to action are demo requests.
• It is built for UK healthcare and care, with NHS and CQC compliance as its stated focus, so it suits few other sectors.
• The vendor's pages name the Staff Hub app but do not list which phone platforms it supports.
• Figures such as 70% less admin are the vendor's own claims.

RotaCloud

Drag-and-drop rotas

Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications.

Availability and shift swaps

Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps.

Labor cost control

Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps.

Holiday and absence

Holiday requests, time off in lieu and sickness are tracked beside the rota, and Pro lets managers set rules for when leave can be requested.

Clocking in and timesheets

With the Time & Attendance add-on, staff clock in on their phones within a geofence or at a fixed terminal, and timesheets, lateness flags and payroll exports follow.

Payroll, HR and care integrations

Connects to Sage, PayCaptain and Staffology payroll, Breathe and People HR, calendar apps, Zapier and care management systems.

Rotamaster

Rostering by role, skill and location

Shifts are assigned automatically from availability, compliance and local staffing rules, from single sites to multi-site operations.

Staff banks

Bank+ identifies available bank or part-time staff and fills gaps by set rules, and can build shared banks across trusts and integrated care systems.

Attendance and clocking

Attendance+ clocks by mobile, tablet app or biometric device and produces timesheet reports.

Leave alongside rotas

Leave+ handles annual leave requests together with the rota so cover is checked at the time of approval.

Pay calculation

Finance+ manages different pay structures; the vendor says it cuts payroll admin time by 70%.

Staff Hub app

Staff see shifts, get push notifications, request leave, swap shifts, bid for open shifts and submit mileage and expense claims.

RotaCloud

• Standard£10

  per month for up to 5 employees, billed monthly

  Rotas, templates, labor costs, holiday, TOIL and absence tracking, shift swaps and reports. By headcount band: £20 at 6 to 10 employees, £40 at 11 to 20, £100 at 41 to 50.

• Pro£15

  per month for up to 5 employees, billed monthly

  Adds bulk edits, labor forecasting against sales, budget caps, documents, leave rules, a logbook and enforced 2FA. £30 at 6 to 10 employees, £60 at 11 to 20, £150 at 41 to 50.

Rotamaster

Pricing could not be confirmed. See rotamaster.co.uk.

RotaCloud

• Annual discount

  2 months free with yearly billing

  Paying yearly costs ten times the monthly price, for example £100 a year for Standard at up to 5 employees instead of £120.

Rotamaster

No public discounts listed.