Rotaready Evo vs Shiftbase (2026): which should you pick?
As of Nov 12, 2026, Shiftbase grades higher than Rotaready Evo: 2.6 against 1.8 out of 4.0.
Checked Oct 18, 2026 and Nov 12, 2026 · graded Oct 18, 2026 and Nov 12, 2026 by ToolGPA
Shiftbase grades higher on the free plan and features. They get the same grade on value for money, ease of use and platforms.
Price, platforms and features side by side. The table says where each price was read and when.
Rotaready Evo
Rota, HR and time tracking software for hospitality teams
Shiftbase
Dutch shift scheduling, time clock and absence app, free to 15 staff
Which one is for you
Pick Rotaready Evo if
- Fits if you run a restaurant, bar or hotel and want rotas tied to forecasts and budgets
- Works for a hospitality group that is happy to get a quote
Look elsewhere if
- Skip it if you want a posted price, as the pages show a calculator and quote buttons only
- Not for you if you are outside hospitality, as the product page does not address other industries
- Watch out: the managed payroll bureau costs extra
- Watch out: it is now presented as Rotaready Evo on The Access Group's site
Pick Shiftbase if
- Fits if you pay surcharges for nights, Sundays and public holidays and run payroll through Nmbrs, AFAS or DATEV
- Works for teams of up to 15 who want a free rota instead of a spreadsheet
Look elsewhere if
- Not for you if you pay in dollars, as prices are in euros or pounds only
- Tight if you stay free and need clock-ins, as the free plan only takes typed hours and has 1 department
- Pricey if you need several integrations, since App Center+ is €20 a month on top outside Enterprise
- Watch out: each staff member past the plan's count adds €3.60 to €5.40 a month, and labor targets need Premium
- Skip it if you might cancel early, as yearly plans are paid up front with no refund and monthly plans need a month's notice
How we grade them
| 1.8GPARotaready EvoWeak | 2.6GPAShiftbaseGood | |
|---|---|---|
| Value for money | CNo price is shown. The pricing page offers a calculator and quote buttons for three tiers, so nothing sits against the $5.65 middle. | CBasic is €27 a month billed yearly for 6 employees, plus €3.60 for each extra, so 15 staff pay €59.40. Prices are in euros or pounds only. That's in the dearer quarter of this category, and most payroll links need App Center+ on top. |
| Free plan and trial | FNo free plan and no trial on record, so you pay before you use it. | BFree for up to 15 employees, 1 department and 5 teams, with drag-and-drop scheduling and staff profiles. There's no clock-in, only hours typed in by hand, but a small team can run its rota on it. |
| Features | CRotas, forecasting and budgeting, time and attendance, HR records, wellbeing insights and an API. A managed payroll bureau is an extra-cost option, and the pages speak only to hospitality. | BDrag-and-drop schedules, swaps and open shifts, clock-in on phone, desktop or kiosk, leave with balances and surcharges, and payroll exports. Premium adds labor cost targets and skill-based scheduling. That's the whole job. |
| Ease of use | CNo store rating on record. Rotas, staff and forecasts have to be set up first. | CWe have no App Store rating on record for it. Schedules need departments, teams and surcharge rules set up before they pay off. |
| Platforms and integrations | BWeb plus iOS and Android apps, with an API listed. | BWeb, iPhone and Android, with Nmbrs, AFAS, DATEV, Personio and Lightspeed, though most need the App Center+ add-on at €17.50 a month billed yearly. No desktop app. |
| Best for | rota planning for hospitality | European shift teams with surcharges |
The GPA is the average of the five grades: an A is 4 points, an F is none. The full reasons are on each tool's page: Rotaready Evo and Shiftbase. How we grade
Where they differ
- Shiftbase also covers reports.
At a glance
| Rotaready Evo | Shiftbase | |
|---|---|---|
| Pricing | Paid | Free plan |
| Starts at | Not published | €27 per month for up to 6 employees, billed yearly (Basic) |
| Free plan | None | Free plan for up to 15 employees, 1 department and 5 teams: drag-and-drop scheduling, hours entered by hand and approved by managers, employee profiles and news messages. |
| Free trial | None listed | 14-day free trial of the paid plans, no card details needed |
| Web | ||
| iOS | ||
| Android | ||
| Made by | The Access Group | Shiftbase B.V. |
| Price read from | Not confirmed | shiftbase.com |
| Checked | Nov 12, 2026 | Oct 18, 2026 |
Worth knowing
Rotaready Evo
- Prices are not shown: the pricing page offers a calculator and Get a quote buttons for Pro, Pro + Forecasting and Premium.
- It is built for hospitality; the product page does not address other industries.
- A fully managed payroll bureau is listed as an extra-cost option.
- Rotaready is now presented as Rotaready Evo, a brand of The Access Group, and its pages sit on the Access Group site.
Shiftbase
- Prices are shown in euros or pounds only; there is no dollar price.
- Each paid plan includes a set number of employees; every extra one costs €3.60 to €5.40 a month billed yearly (€4 to €6 monthly).
- Most payroll, POS and HR integrations and API tokens need the App Center+ add-on at €20 a month (€17.50 yearly), except on Enterprise. Basic includes three free integrations.
- The Free plan has no clock-in, only hours typed in by hand. Yearly plans are paid up front and not refunded; monthly plans have one month's notice.
Key features
Rotaready Evo
- Rota scheduling
- A drag-and-drop rota editor with live labor cost calculations, working-time rules, shift swaps, approvals and a rota assistant that suggests who to put on each open shift.
- Forecasting and budgeting
- Sales forecasts draw on weather, reservations and notable events; the Pro + Forecasting and Premium plans carry the forecasting feature set.
- Time and attendance
- Clock in by GPS, PIN or photo, match attendance to shifts, flag issues automatically and export timesheets to payroll.
- HR records
- Employee records, holiday allowances, absence, unlimited document storage and legal e-signatures, with onboarding through the app.
- Wellbeing insights
- Employees give feedback at the end of each shift, and managers see sentiment by location, manager and shift.
- Integrations and API
- Integrations with EPOS, reservations, payroll, applicant tracking and property management systems, plus an open API, webhooks and SSO.
Shiftbase
- Drag-and-drop scheduling
- Shifts are dragged onto employees, staff share availability, swap shifts and claim open ones, and Premium adds skill-based scheduling, required shifts and a flexpool.
- Clock-in and kiosks
- From Basic, staff clock in on mobile, desktop or a shared tablet kiosk; Premium allows unlimited kiosks and limits clock-ins to a GPS radius.
- Absence and leave
- Leave requests, approvals, sickness and balances are handled in the app, with surcharges for Sundays, public holidays and, on Premium, night rates.
- Labor cost targets
- Premium sets labor cost or hours budgets per team and day, shows whether the schedule stays inside them, and has a KPI dashboard and AI revenue forecasts.
- Payroll export
- Contract versus worked hours, surcharges and leave payouts export as Excel or CSV, or go to payroll systems such as Nmbrs, AFAS and DATEV through the App Center.
- Employee records and news
- One profile per person with contact and emergency details, plus news messages to the whole team; the HR Pro add-on generates and e-signs contracts.
Plans
Rotaready Evo
Pricing could not be confirmed. See theaccessgroup.com.
Shiftbase
Free€0
Up to 15 employees, 1 department and 5 teams: scheduling, manual time entry, employee profiles and team news.
Basic€27
per month for up to 6 employees, billed yearly (€30 billed monthly)
Adds availability, swaps and open shifts, clock-in on phone, desktop or one kiosk, absence management and payroll export. Extra staff €3.60 each (€4 monthly).
Premium€64.80
per month for up to 12 employees, billed yearly (€72 billed monthly)
Adds labor cost targets and budgets, skill-based scheduling, geofenced clock-in and unlimited kiosks. Extra staff €4.50 each (€5 monthly).
Enterprise€302.40
per month for up to 48 employees, billed yearly (€336 billed monthly)
Adds App Center+, API access, custom integrations and a success manager. Sold through a demo. Extra staff €5.40 each (€6 monthly).
Ways to pay less
Rotaready Evo
No public discounts listed.
Shiftbase
- Annual discount
Save 10% with yearly billing
Yearly billing takes 10% off every paid plan and extra employee, for example Basic at €27 instead of €30 a month.
- Nonprofit
Discount for charities and non-profits
Charities and non-profits get a discount that depends on team size and plan, through a proposal from the sales team.
Common questions
Which is cheaper, Rotaready Evo or Shiftbase?
As of Nov 12, 2026, Rotaready Evo has no price we could confirm, and Shiftbase starts at €27 per month for up to 6 employees, billed yearly (Basic).
Which has a free plan, Rotaready Evo or Shiftbase?
As of Nov 12, 2026, only Shiftbase has a free plan. Rotaready Evo does not.
More comparisons
How this page was made
- The verdict at the top follows a fixed rule. When both tools are in the same category and either is in our top three for it, the verdict follows that ranking: the higher-placed tool is our pick. The top three weigh who each tool suits as well as its grades, so a pick can go against the GPA. Otherwise the page does not pick one and says which grades higher: the higher GPA first; on a tie, the one with a free plan, then the one that starts cheaper in dollars a month, counted the same way for both; if they are still level, what the choice depends on.
- The grades are our own, from each tool’s review or report card. The GPA is their average.
- Prices, plans and platforms come from each tool’s listing. The table above says where each price was read and when.
- The differences and the answers to the questions are worked out from those listings.