RotaCloud vs Rotaready Evo (2026): which should you pick?

Pick RotaCloud if

• Fits if you run a UK care home, pub or shop and plan rotas weekly
• Works for teams already paying staff through Sage, Staffology or PayCaptain

Look elsewhere if

• Not for you if you pay in dollars, as prices are in pounds only
• Pricey if you need clocking in, since Time & Attendance costs extra at every size, £18 a month at 11 to 20 staff
• Skip it if you want a free plan, as there's only the 30-day trial
• Watch out: text message alerts are another add-on, £8 a month at 11 to 20 staff, and over 500 employees means a custom quote
• Tight if you want labor forecasting or budget caps, which need Pro at £60 a month for 11 to 20 staff

Pick Rotaready Evo if

• Fits if you run a restaurant, bar or hotel and want rotas tied to forecasts and budgets
• Works for a hospitality group that is happy to get a quote

Look elsewhere if

• Skip it if you want a posted price, as the pages show a calculator and quote buttons only
• Not for you if you are outside hospitality, as the product page does not address other industries
• Watch out: the managed payroll bureau costs extra
• Watch out: it is now presented as Rotaready Evo on The Access Group's site

RotaCloud

• Prices are shown in pounds sterling only; the site gives no dollar price.
• Clocking in and timesheets are a Time & Attendance add-on, priced by the same headcount bands: £4.50 a month for up to 5 employees, £18 at 11 to 20 and £45 at 41 to 50.
• Text message notifications are a further add-on: £2 a month for up to 5 employees, £8 at 11 to 20 and £20 at 41 to 50; email and push are included.
• There is no free plan, and businesses with more than 500 employees need a custom quote.

Rotaready Evo

• Prices are not shown: the pricing page offers a calculator and Get a quote buttons for Pro, Pro + Forecasting and Premium.
• It is built for hospitality; the product page does not address other industries.
• A fully managed payroll bureau is listed as an extra-cost option.
• Rotaready is now presented as Rotaready Evo, a brand of The Access Group, and its pages sit on the Access Group site.

RotaCloud

Drag-and-drop rotas

Rotas are built by drag and drop with templates and copying tools across unlimited sites and departments, and shared by email and push notifications.

Availability and shift swaps

Staff set recurring availability patterns, swap shifts and check the rota in the free iOS and Android apps.

Labor cost control

Daily, weekly and monthly labor costs show while the rota is planned; Pro adds labor forecasting as a share of sales and budget caps.

Holiday and absence

Holiday requests, time off in lieu and sickness are tracked beside the rota, and Pro lets managers set rules for when leave can be requested.

Clocking in and timesheets

With the Time & Attendance add-on, staff clock in on their phones within a geofence or at a fixed terminal, and timesheets, lateness flags and payroll exports follow.

Payroll, HR and care integrations

Connects to Sage, PayCaptain and Staffology payroll, Breathe and People HR, calendar apps, Zapier and care management systems.

Rotaready Evo

Rota scheduling

A drag-and-drop rota editor with live labor cost calculations, working-time rules, shift swaps, approvals and a rota assistant that suggests who to put on each open shift.

Forecasting and budgeting

Sales forecasts draw on weather, reservations and notable events; the Pro + Forecasting and Premium plans carry the forecasting feature set.

Time and attendance

Clock in by GPS, PIN or photo, match attendance to shifts, flag issues automatically and export timesheets to payroll.

HR records

Employee records, holiday allowances, absence, unlimited document storage and legal e-signatures, with onboarding through the app.

Wellbeing insights

Employees give feedback at the end of each shift, and managers see sentiment by location, manager and shift.

Integrations and API

Integrations with EPOS, reservations, payroll, applicant tracking and property management systems, plus an open API, webhooks and SSO.

RotaCloud

• Standard£10

  per month for up to 5 employees, billed monthly

  Rotas, templates, labor costs, holiday, TOIL and absence tracking, shift swaps and reports. By headcount band: £20 at 6 to 10 employees, £40 at 11 to 20, £100 at 41 to 50.

• Pro£15

  per month for up to 5 employees, billed monthly

  Adds bulk edits, labor forecasting against sales, budget caps, documents, leave rules, a logbook and enforced 2FA. £30 at 6 to 10 employees, £60 at 11 to 20, £150 at 41 to 50.

Rotaready Evo

Pricing could not be confirmed. See theaccessgroup.com.

RotaCloud

• Annual discount

  2 months free with yearly billing

  Paying yearly costs ten times the monthly price, for example £100 a year for Standard at up to 5 employees instead of £120.

Rotaready Evo

No public discounts listed.