StaffAny vs When I Work (2026): which should you pick?

Pick StaffAny if

• Fits if you run a restaurant or cafe and want rotas, a clock and timesheets together
• Works for businesses that bill in Singapore dollars

Look elsewhere if

• Skip it if you have over 10 staff and want the Start Up plan, which stops there
• Not for you if you need a plan price before you talk to them
• Pricey if you add extras: PayrollAny is $6 a user a month and EngageAny $5
• Watch out: reports are $299 each and SMS is $0.20 each

Pick When I Work if

• Fits if building the schedule eats your Sunday evenings
• Works for call centers and retail stores sharing part-timers across locations

Look elsewhere if

• Pricey if you need the time clock, since it adds $1.50 to $2 a user on every plan
• Skip it if you want a free plan to stay on, as there's only a 14-day trial
• Not for you if you need an API, webhooks or single sign-on without paying for Premium at $8 a user
• Watch out: the page doesn't say whether prices are monthly or yearly, and its FAQ says the clock is included when the plans charge extra
• Watch out: payroll runs through partners, and scheduling rules, role permissions and custom reports need Pro at $5 a user

StaffAny

• The per-staff price of the Start Up, Growth and Scale plans could not be read from the pricing page, so no plan price is listed here.
• The Start Up plan is limited to 10 staff; the Enterprise plan is for businesses above 100 staff.
• Billing is in Singapore dollars for clients worldwide. Add-ons cost $0.20 per SMS, $299 per custom report, $6 per user a month for PayrollAny and $5 for EngageAny.
• The pricing page offers 30% off annual billing, but the base monthly figures are not shown.

When I Work

• The time clock, breaks and attendance are an add-on that raises each plan by $1.50 to $2 per user a month, though the page's FAQ says every plan includes them.
• The pricing page offers monthly or annual billing but does not say which basis the listed prices use.
• API keys, webhooks and SAML single sign-on need the Premium plan.
• Payroll runs through partners; Rippling, the preferred partner, offers When I Work customers six months free.

StaffAny

Shift scheduling

Drag-and-drop shifts, shift templates, staff availabilities and copying shifts across weeks. Multi-outlet scheduling starts on the Growth plan.

Auto-scheduling

The Scale plan adds auto-scheduling, sales per labor hour (SPLH) and target manpower figures.

Time clock

Geofenced and QR clock-in, GPS with a photo, and a web time clock on every plan; WiFi clock-in begins on Growth.

Smart timesheets

Timesheets are consolidated automatically with configurable rounding; auto clock-out, timesheet lock and early clock-in prevention are on higher plans.

Leave and reports

Leave accrual and approval, plus reports; sales versus labor cost reports are on Scale.

Add-ons

PayrollAny, EngageAny rewards, an applicant tracking system billed per SMS, and custom reports are priced separately.

When I Work

Auto-scheduling

Managers enter the coverage they need and the app assigns shifts from employee availability and qualifications in one click.

Templates and multi-week schedules

Saved templates such as a weekend rush or holiday plan are reused to build schedules weeks ahead, across several locations.

Shift trades and OpenShifts

Employees swap or pick up open shifts from the app, and managers approve or decline each request before the schedule updates.

Time clock on any device

With the time tracking add-on, staff clock in from phones, tablets or terminals, with GPS or geofencing, break tracking and overtime tracking tied to the schedule.

Team messaging

Managers and staff message individuals or the whole team in the app without sharing phone numbers.

Payroll exports

Approved hours go to payroll services including Rippling, Gusto, Square Payroll, Paychex, QuickBooks Online and OnPay.

StaffAny

Pricing could not be confirmed. See staffany.com.

When I Work

• Essentials$2.50

  per user / month ($4 with time tracking and attendance)

  Unlimited users. Auto-scheduling, multi-week and multi-location schedules, templates, forecasting, messaging, OpenShifts and swaps.

• Pro$5

  per user / month ($7 with time tracking and attendance)

  Adds scheduling rules, role permissions, labor sharing, custom forecasting units, custom reports and callout reporting.

• Premium$8

  per user / month ($10 with time tracking and attendance)

  Adds API keys, webhooks and SAML single sign-on.

StaffAny

• Annual discount

  30% off with annual billing

  The pricing page states a saving of 30% when billing annually; it does not show the monthly figures it is measured against.

• Other savings

  Singapore EDGE Grant support

  StaffAny Schedule and HRMS Core may qualify for up to 50% support under Enterprise Singapore's EDGE Grant, subject to eligibility and approval.

When I Work

No public discounts listed.