The Carepatron Insider’s Guide
Everything we know about Carepatron in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Carepatron
The Insider’s Guide
Practice management with a free plan, AI scribe and telehealth
Every plan, grade, refund rule and rival among therapy and clinic software, read from Carepatron’s own pages.
Made by Carepatron Limited · checked Oct 24, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Carepatron’s own pages, its app-store listings and our grades. Every fact in it is on Carepatron’s page too, where it is kept up to date. Checked Oct 24, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 10 of the 12 other therapy and clinic software we grade
Carepatron is practice management software for therapists, allied health, medical and wellness practitioners. It covers online booking, telehealth video, clinical notes with an AI scribe, treatment plans, a client portal, invoicing and insurance claims. A free plan has unlimited clients, and paid plans are charged per practitioner.
To get you started, here are 9 things to know about Carepatron, taken from its own pages and our grades.
Booking pages, intake forms, note templates and workflows all need setting up, and the onboarding manager is only on Advanced.
- 1
Best for solo practitioners who want to start free
Carepatron has a free plan with unlimited clients, telehealth, payments and an AI scribe, capped at 100 appointments a month.
- 2
Paid plans start at $31 a month for each person
As its pricing page puts it: $31 per user / month, billed yearly ($39 billed monthly).
- 3
There is a free plan
Unlimited clients, telehealth, client portal, online payments and the AI scribe, with up to 100 appointments, 1 GB of storage and 100 emails a month per user.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Online booking and reminders
Clients book from an online page or an embed on your site. Paid plans add calendar sync, email and SMS reminders, group appointments and booking approval rules.
- 6
AI scribe and clinical notes
An AI medical scribe drafts notes from sessions, alongside a template library, customizable notes, signatures and locking, and treatment plans. Group notes need Plus.
- 7
Telehealth video
One-on-one video sessions on every plan, including the free one; group telehealth and in-call chat start on Plus.
- 8
A 2.6 GPA, above 10 of 12
That is against the other therapy and clinic software we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Carepatron you would be making video sessions that meet health privacy rules. That is not a weekend's work, with an AI app builder or without one.
Carepatron at a glance
- Pricing
- Free plan, from $31 per user / month, billed yearly ($39 billed monthly)
- Free plan
- Yes
- Free trial
- 14-day free trial of the paid features, no credit card required
- Runs on
- Web, iOS, Android
- Made by
- Carepatron Limited
- Category
- Therapy & Clinic Software
- Our grade
- 2.6 GPA, good
The report card
Best for solo practitioners who want to start free
Carepatron has a free plan with unlimited clients, telehealth, payments and an AI scribe, capped at 100 appointments a month. There are no reminders or calendar sync until Plus at $31 a user, claims cost per use and aren't on the free plan, and roles, white labeling and the API need Advanced.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Plus is $31 a user a month on yearly billing, $39 monthly, between this category's cheaper quarter ($25) and its middle ($39). Every practitioner is a paid seat, and claims, extra texts and ePrescribing cost more on top. |
| Free plan and trial | B | The free plan keeps unlimited clients, telehealth, the client portal, online payments and the AI scribe, so one person could run a small practice on it. It stops at 100 appointments a month and 1 GB of storage, with no reminders or calendar sync. |
| Features | B | Online booking, an AI scribe, note templates, treatment plans, telehealth, invoicing, claims with ERA posting, a client portal and custom workflows. Nothing in the listing is missing from the job; the limits are which plan you're on. |
| Ease of use | C | No App Store rating on record. Booking pages, intake forms, note templates and workflows all need setting up, and the onboarding manager is only on Advanced. |
| Platforms and integrations | B | Web, iPhone and Android, with DoseSpot and Google Analytics, and an API on Advanced. No desktop app, and the integration list is short. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Carepatron is for
- Fits if you're a solo practitioner who wants to start on a free plan with unlimited clients
- Works for mixed practices of therapists, allied health and wellness staff under one account
Who it is not for
- Tight if you're staying free: 100 appointments a month, 1 GB of storage, and no reminders or calendar sync
- Watch out: claims start at 25¢ each and insurance checks cost 15¢, and neither is on the free plan
- Pricey if you grow, as every practitioner is a paid seat and ePrescribing through DoseSpot is $39 a month per user
- Not for you if you need roles and permissions, white labeling or the API, which are only on Advanced at $39 a user
- Watch out: Plus includes 150 texts a month per user, and each one past that costs 5¢
Good to know
Good for
- Solo practitioners who want to start on a free plan
- Mixed practices of therapists, allied health and wellness staff
- Practices that want HIPAA, PIPEDA and GDPR compliance in one system
Worth knowing
- The free plan has no appointment reminders or calendar sync and stops at 100 appointments and 1 GB of storage.
- Paid plans are charged per user. Texts beyond the monthly allowance cost $0.05 each, and ePrescribing through DoseSpot is $39 a month per user.
- Electronic claims start at $0.25 each and manual insurance checks cost $0.15 each; neither is on the free plan.
- Roles and permissions, white labeling and API access are only on Advanced.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$31
A month to start, for each person. There is a free plan too
Carepatron has a free plan. Paid plans start at $31 per user / month, billed yearly ($39 billed monthly).
Every practitioner is a paid seat, and claims, extra texts and ePrescribing cost more on top.
Free
$0
Unlimited clients, telehealth, client portal, online payments and the AI scribe; 100 appointments, 1 GB of storage, no reminders or calendar sync.
Plus
$31
per user / month, billed yearly ($39 billed monthly)
Unlimited appointments and storage, calendar sync, reminders, group telehealth and notes, shared inbox, custom branding and 150 texts a month per user.
Advanced
$39
per user / month, billed yearly ($49 billed monthly)
Adds roles and permissions, white labeling, API access, Google Analytics, 90-day deleted-data retention, an onboarding manager and premium support.
The free plan
Unlimited clients, telehealth, client portal, online payments and the AI scribe, with up to 100 appointments, 1 GB of storage and 100 emails a month per user.
Trying it first
14-day free trial of the paid features, no credit card required
Read from carepatron.com on Oct 24, 2026.
Ways to pay less
Annual discount
Save 20% with yearly billing
Carepatron's pricing page lists 20% off for paying yearly: Plus is $31 per user a month instead of $39, and Advanced $39 instead of $49.
Stated on carepatron.comOther savings
50% off the first 6 months
A limited offer on the pricing page halves paid plans for the first 6 months, for example Plus at $15.50 per user a month on yearly billing; no end date is given.
Stated on carepatron.comOther savings
October offer: $1 a month for 3 months
A banner offers $1 a month for the first 3 months, or 50% off the first year, ending 30 October 2026.
Stated on carepatron.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Practice management with a free plan, AI scribe and telehealth. Here is what it does, as its own site describes it, and what it covers: AI features, transcription, clinical notes, insurance billing, telehealth, appointment booking.
Nothing in the listing is missing from the job; the limits are which plan you're on.
- Online booking and reminders
- Clients book from an online page or an embed on your site. Paid plans add calendar sync, email and SMS reminders, group appointments and booking approval rules.
- AI scribe and clinical notes
- An AI medical scribe drafts notes from sessions, alongside a template library, customizable notes, signatures and locking, and treatment plans. Group notes need Plus.
- Telehealth video
- One-on-one video sessions on every plan, including the free one; group telehealth and in-call chat start on Plus.
- Invoicing and insurance
- Online card payments and automated invoicing on all plans. Paid plans add superbills, CMS-1500 forms, electronic claims from $0.25 each and ERA posting.
- Client portal and messaging
- Clients sign intake forms, message the practice securely and pay through a portal. Plus adds a HIPAA-encrypted email integration, bulk sending and a shared inbox.
- Workflows and API
- Custom workflows run 2,000 times a month per user on Plus and without limit on Advanced, which also opens the Carepatron API.
Where it runs
- Web
- iOS
- Android
What it works with
- DoseSpot
- Google Analytics
Carepatron is made by Carepatron Limited.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
10/12
Other therapy and clinic software it is graded above
Carepatron's GPA of 2.6 is higher than 10 of the 12 other therapy and clinic software we grade, and level with 1.
It stands best on free plan and trial (B, above 12 of 12) and worst on ease of use (C, above 0).
Its paid plans start at $31 a month for each person, against a middle price of $39 for the category: 4 of the 10 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. Nothing scores higher for less, though at least one tool matches that score at a lower price.
Each grade against the category
Every bar is all 13 therapy and clinic software we grade, cut by the letter each got. Carepatron’s own letter is outlined.
- CValue for moneyAbove 4 of 12
- BFree plan and trialAbove 12 of 12
- BFeaturesAbove 1 of 12
- CEase of useAbove 0 of 12
- BPlatforms and integrationsAbove 3 of 12
Price against what you get
Each dot is one of 11 therapy and clinic software. Further left costs less; higher up scores better on features, ease of use and platforms. Carepatron is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Carepatron you would be making video sessions that meet health privacy rules. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 2.6 is higher than 10 of the 12 other therapy and clinic software we grade. It costs $372 a year.
What you could make
- Clinical notes and appointment booking: an app builder makes these well.
What you could not
- Video sessions that meet health privacy rules.
- Insurance claims sent to payers through a clearinghouse.
- Speech turned into text you can trust.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- AI features, unless you pay a model provider for each request yourself.
- What a company asks for before it lets staff use something: HIPAA.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Carepatron’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
SimplePractice, Practice Better, Healthie, PracticeQ and Jane
The 5 tools Carepatron is most often weighed against, with where each one differs from it.
- 2.8GPA
SimplePractice
Free trial · from $49/mo
Practice management and EHR for private-practice therapists.
- Carepatron has a free plan. SimplePractice does not, though it has a free trial.
- 2.2GPA
Practice Better
Free plan · from $25/mo
Practice software for nutrition, wellness and therapy, with programs.
- Carepatron also covers transcription.
- Practice Better also covers online courses.
- 2.4GPA
Healthie
Free trial · from $18/mo
EHR, telehealth and client programs for wellness and care practices.
- Carepatron has a free plan. Healthie does not, though it has a free trial.
- Carepatron also covers transcription.
- Healthie also covers online fax.
- 2.2GPA
PracticeQ
Free trial · from $59.90/mo
Intake forms, booking, billing and charting for small practices.
- Carepatron has a free plan. PracticeQ does not, though it has a free trial.
- Only Carepatron lists iOS and Android apps.
- Carepatron also covers transcription.
- 1.8GPA
Jane
From $59/mo
Booking, charting and payments for multi-practitioner health clinics.
- Carepatron has a free plan. Jane does not.
- Only Carepatron lists iOS and Android apps.
- Carepatron also covers transcription.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Carepatron free?
Carepatron has a free plan. Unlimited clients, telehealth, client portal, online payments and the AI scribe, with up to 100 appointments, 1 GB of storage and 100 emails a month per user.
How much does Carepatron cost?
Carepatron lists 3 plans. Free: $0.
What platforms does Carepatron work on?
Carepatron is available on Web, iOS and Android.
Does Carepatron offer any discounts?
Carepatron publicly lists the following: Save 20% with yearly billing; 50% off the first 6 months; October offer: $1 a month for 3 months.
Does Carepatron have a Windows app?
No Windows app was listed when its pages were read on Oct 24, 2026. Carepatron is listed for Web, iOS and Android.
Does Carepatron have a macOS app?
No macOS app was listed when its pages were read on Oct 24, 2026. Carepatron is listed for Web, iOS and Android.
Is Carepatron open source?
Carepatron is not described as open source on its own site, as read on Oct 24, 2026.
What does Carepatron integrate with?
Carepatron's listing names DoseSpot and Google Analytics. A listing names up to eight integrations, so it may connect to more.
Does Carepatron have a free trial?
Yes. 14-day free trial of the paid features, no credit card required.
Who makes Carepatron?
Carepatron is made by Carepatron Limited.
What are the alternatives to Carepatron?
The closest alternatives to Carepatron in our directory are SimplePractice, Practice Better, Healthie, PracticeQ and Jane.
How does Carepatron compare with other therapy and clinic software?
Carepatron's GPA of 2.6 is higher than 10 of the 12 other therapy and clinic software we grade, and level with 1.
Is Carepatron good value for money?
ToolGPA grades Carepatron C for value for money. Its paid plans start at $31 a month for each person, against a middle price of $39 for the category: 4 of the 10 others that charge start lower.
Could I make my own version of Carepatron?
To replace Carepatron you would be making video sessions that meet health privacy rules.
Where this guide comes from
The prices, plans, platforms and features were read from Carepatron’s own pages on Oct 24, 2026, and the grades were given on Oct 24, 2026. Graded from this listing, whose facts were read from Carepatron's own pages on 24 October 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Carepatron Limited. Prices change, so check carepatron.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Carepatron, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/carepatron
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Carepatron: The Insider's Guide", checked Oct 24, 2026. https://toolgpa.com/tools/carepatron
Know someone choosing between therapy and clinic software?
Send them this guide: toolgpa.com/tools/carepatron/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded therapy and clinic software after Carepatron, each with an Insider's Guide of its own.
- Therapy & Clinic Software Insider's GuideEvery one of the 13 therapy and clinic software we grade, compared
- SimplePractice Insider's GuidePractice management and EHR for private-practice therapists2.8 GPA
- Zanda Insider's GuideBrowser-based practice software for allied health and therapy clinics2.6 GPA
- Cliniko Insider's GuidePractice management for allied health clinics, priced by practitioners2.4 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Carepatron’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Carepatron is a trademark of its owner, and this guide is not made, paid for or approved by Carepatron Limited. Prices and plans change: check carepatron.com before you buy.