The PracticeQ Insider’s Guide
Everything we know about PracticeQ in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
PracticeQ
The Insider’s Guide
Intake forms, booking, billing and charting for small practices
Every plan, grade, refund rule and rival among therapy and clinic software, read from PracticeQ’s own pages.
Made by IntakeQ · checked Oct 24, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from PracticeQ’s own pages, its app-store listings and our grades. Every fact in it is on PracticeQ’s page too, where it is kept up to date. Checked Oct 24, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 2 of the 12 other therapy and clinic software we grade
PracticeQ is the practice management system from IntakeQ, which renamed it in 2021 to set it apart from its IntakeQ Forms product. It is built around customizable, branded intake forms and adds online booking, reminders, a client portal, SOAP charting, telehealth, invoicing, and insurance claims through clearinghouses. Plans are priced by monthly appointments per practitioner.
To get you started, here are 9 things to know about PracticeQ, taken from its own pages and our grades.
The forms are the heart of it and you build them, along with booking pages, note templates and a clearinghouse link.
- 1
Best for practices whose main chore is intake forms
PracticeQ is built around branded intake forms, with booking, reminders, SOAP notes, telehealth and claims through clearinghouses.
- 2
Paid plans start at $59.90 a month
As its pricing page puts it: $59.90 per month (Starter, 25 appointments per practitioner).
- 3
You can try it first
2-week free trial, no credit card required
- 4
It runs on Web
Web.
- 5
Custom intake forms
Unlimited branded forms with conditional logic, e-signatures, attachments and form reminders, sent by text or email and filed to the client record.
- 6
Booking and reminders
An online booking site or widget, appointment reminders, recurring appointment packages, and automated patient intake and onboarding.
- 7
Charting and client portal
Built-in SOAP and EHR note templates, secure file sharing and a client portal. Notes and forms can be copied to Google Drive as they are saved.
- 8
A 2.2 GPA, above 2 of 12
That is against the other therapy and clinic software we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace PracticeQ you would be making insurance claims sent to payers through a clearinghouse. That is not a weekend's work, with an AI app builder or without one.
PracticeQ at a glance
- Pricing
- Free trial, from $59.90 per month (Starter, 25 appointments per practitioner)
- Free plan
- No
- Free trial
- 2-week free trial, no credit card required
- Runs on
- Web
- Made by
- IntakeQ
- Category
- Therapy & Clinic Software
- Our grade
- 2.2 GPA, fair
The report card
Best for practices whose main chore is intake forms
PracticeQ is built around branded intake forms, with booking, reminders, SOAP notes, telehealth and claims through clearinghouses. Starter costs $59.90 a month yet allows only 25 appointments and 25 form submissions per practitioner, so most practices need Pro at $84.90, and e-prescribing and patient messaging cost extra.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Starter is $59.90 a month, where this category's dearest tenth begins, and holds 25 appointments per practitioner. Pro is $84.90 for 500, more than double the category's middle of $39. Extra practitioners are $25 or $30 each. |
| Free plan and trial | C | A 2-week trial with no card, and no free plan. Half off the first 2 months exists, but you have to claim it on a call with sales. |
| Features | B | Branded forms with conditional logic and e-signatures, online booking, reminders, SOAP notes, a client portal, telehealth on its own video, Zoom or Meet, invoicing and claims through Trizetto or Office Ally. AI notes come through Heidi. |
| Ease of use | C | No App Store rating on record. The forms are the heart of it and you build them, along with booking pages, note templates and a clearinghouse link. |
| Platforms and integrations | B | Web, with an open API and links to Heidi, Office Ally, Trizetto, Zoom, Google Meet, Fullscript, Rupa Health and Zapier. No mobile or desktop app on record. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who PracticeQ is for
- Fits if your biggest chore is collecting intake forms and consents before the first visit
- Works for mixed clinics such as behavioral health, chiropractic and med spas that share one system
Who it is not for
- Tight if you're on Starter: 25 appointments, 25 form submissions and 50 texts per practitioner a month
- Pricey if you need e-prescribing at $65 a month or the Engage messaging add-on from $99.90 a month
- Watch out: card rates for PracticeQ Payments aren't published, faxing is 10¢ a page, and Zapier isn't under the HIPAA agreement
- Not for you if you only want forms: IntakeQ Forms is a separate product at $54.90 a month plus $20 a practitioner
- Skip it if you want a phone app, since none is on record and it runs in the browser
Good to know
Good for
- Practices whose biggest chore is collecting intake forms and consents
- Solo practitioners with a light caseload on the Starter plan
- Mixed clinics such as behavioral health, chiropractic and med spas
Worth knowing
- Starter allows only 25 appointments and 25 form submissions per practitioner a month; busier practices need Pro.
- E-prescribing is $65 a month, the Engage patient-messaging add-on starts at $99.90 a month, and faxing is $0.10 a page.
- PracticeQ Payments rates are not published, and Zapier is not covered by the HIPAA business associate agreement.
- A forms-only product, IntakeQ Forms, is sold separately at $54.90 a month plus $20 per extra practitioner.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$59.90
A month to start
PracticeQ is a paid product with a free trial, starting at $59.90 per month (Starter, 25 appointments per practitioner).
Starter
$59.90
per month for 25 appointments, plus $25 per extra practitioner
Each month per practitioner: 25 appointments, 50 text messages and 25 form submissions. Includes one practitioner or admin and up to 10 assistant accounts.
Pro
$84.90
per month for 500 appointments, plus $30 per extra practitioner
Each month per practitioner: 500 appointments, 300 text messages and 500 form submissions, with the same core features as Starter.
Trying it first
2-week free trial, no credit card required
Read from practiceq.com on Oct 24, 2026.
Ways to pay less
Other savings
50% off the first 2 months through sales
The pricing page offers half off the subscription for the first 2 months to customers who claim it by speaking with a PracticeQ sales representative.
Stated on practiceq.comNonprofit
Discounts for nonprofits
PracticeQ's about page says it offers discounts for non-profit organizations and special low-volume rates; the amounts are not published.
Stated on practiceq.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Intake forms, booking, billing and charting for small practices. Here is what it does, as its own site describes it, and what it covers: public API, forms, clinical notes, insurance billing, telehealth, appointment booking.
Web, with an open API and links to Heidi, Office Ally, Trizetto, Zoom, Google Meet, Fullscript, Rupa Health and Zapier.
- Custom intake forms
- Unlimited branded forms with conditional logic, e-signatures, attachments and form reminders, sent by text or email and filed to the client record.
- Booking and reminders
- An online booking site or widget, appointment reminders, recurring appointment packages, and automated patient intake and onboarding.
- Charting and client portal
- Built-in SOAP and EHR note templates, secure file sharing and a client portal. Notes and forms can be copied to Google Drive as they are saved.
- Billing and claims
- Invoices, recurring payments, superbills and electronic claims through the Trizetto or Office Ally clearinghouses; PracticeQ Payments handles cards and ACH in the US.
- Telehealth
- Sessions run on PracticeQ's own video, on Zoom or on Google Meet, on every plan.
- Integrations and API
- An open API plus included links to Heidi for AI scribe notes, Fullscript, Rupa Health labs, Google and Outlook calendars, SRFax and Zapier.
Where it runs
- Web
What it works with
- Heidi
- Office Ally
- Trizetto
- Zoom
- Google Meet
- Fullscript
- Rupa Health
- Zapier
PracticeQ is made by IntakeQ.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
2/12
Other therapy and clinic software it is graded above
PracticeQ's GPA of 2.2 is higher than 2 of the 12 other therapy and clinic software we grade, and level with 5.
It stands best on platforms and integrations (B, above 3 of 12) and worst on value for money (D, above 0).
Its paid plans start at $59.90 a month, against a middle price of $39 for the category: 9 of the 10 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 1 tool scores higher and costs less.
Each grade against the category
Every bar is all 13 therapy and clinic software we grade, cut by the letter each got. PracticeQ’s own letter is outlined.
- DValue for moneyAbove 0 of 12
- CFree plan and trialAbove 2 of 12
- BFeaturesAbove 1 of 12
- CEase of useAbove 0 of 12
- BPlatforms and integrationsAbove 3 of 12
Price against what you get
Each dot is one of 11 therapy and clinic software. Further left costs less; higher up scores better on features, ease of use and platforms. PracticeQ is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace PracticeQ you would be making insurance claims sent to payers through a clearinghouse. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 5 of the 12 other therapy and clinic software grade higher. It costs $718.80 a year.
What you could make
- Forms, appointment booking and clinical notes: an app builder makes these well.
What you could not
- Insurance claims sent to payers through a clearinghouse.
- Video sessions that meet health privacy rules.
- It plugs into other products, Heidi, Office Ally and Trizetto among them, and has an API.
- Hooks into the device itself: widgets.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. PracticeQ’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
SimplePractice, Carepatron, Healthie, Practice Better and Jane
The 5 tools PracticeQ is most often weighed against, with where each one differs from it.
- 2.8GPA
SimplePractice
Free trial · from $49/mo
Practice management and EHR for private-practice therapists.
- Only SimplePractice lists iOS and Android apps.
- PracticeQ also covers forms.
- SimplePractice also covers transcription.
- 2.6GPA
Carepatron
Free plan · from $31/mo
Practice management with a free plan, AI scribe and telehealth.
- Carepatron has a free plan. PracticeQ does not, though it has a free trial.
- Only Carepatron lists iOS and Android apps.
- PracticeQ also covers forms.
- 2.4GPA
Healthie
Free trial · from $18/mo
EHR, telehealth and client programs for wellness and care practices.
- Only Healthie lists iOS and Android apps.
- PracticeQ also covers forms.
- Healthie also covers online fax.
- 2.2GPA
Practice Better
Free plan · from $25/mo
Practice software for nutrition, wellness and therapy, with programs.
- Practice Better has a free plan. PracticeQ does not, though it has a free trial.
- Only Practice Better lists iOS and Android apps.
- PracticeQ also covers forms.
- 1.8GPA
Jane
From $59/mo
Booking, charting and payments for multi-practitioner health clinics.
- PracticeQ also covers forms.
- Jane also covers class booking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is PracticeQ free?
No, PracticeQ is a paid product, but you can try it first. 2-week free trial, no credit card required.
How much does PracticeQ cost?
PracticeQ lists 2 plans. Starter: $59.90 per month for 25 appointments, plus $25 per extra practitioner.
What platforms does PracticeQ work on?
PracticeQ is available on Web.
Does PracticeQ offer any discounts?
PracticeQ publicly lists the following: 50% off the first 2 months through sales; Discounts for nonprofits.
Does PracticeQ have an Android app?
No Android app was listed when its pages were read on Oct 24, 2026. PracticeQ is listed for Web.
Does PracticeQ have an iPhone app?
No iPhone app was listed when its pages were read on Oct 24, 2026. PracticeQ is listed for Web.
Is PracticeQ open source?
PracticeQ is not described as open source on its own site, as read on Oct 24, 2026.
Does PracticeQ have an API?
Yes. PracticeQ offers a public API, according to its own site.
What does PracticeQ integrate with?
PracticeQ's listing names Heidi, Office Ally, Trizetto, Zoom, Google Meet, Fullscript, Rupa Health and Zapier.
Who makes PracticeQ?
PracticeQ is made by IntakeQ.
What are the alternatives to PracticeQ?
The closest alternatives to PracticeQ in our directory are SimplePractice, Carepatron, Healthie, Practice Better and Jane.
How does PracticeQ compare with other therapy and clinic software?
PracticeQ's GPA of 2.2 is higher than 2 of the 12 other therapy and clinic software we grade, and level with 5.
Is PracticeQ good value for money?
ToolGPA grades PracticeQ D for value for money. Its paid plans start at $59.90 a month, against a middle price of $39 for the category: 9 of the 10 others that charge start lower.
Could I make my own version of PracticeQ?
To replace PracticeQ you would be making insurance claims sent to payers through a clearinghouse.
Where this guide comes from
The prices, plans, platforms and features were read from PracticeQ’s own pages on Oct 24, 2026, and the grades were given on Oct 24, 2026. Graded from this listing, whose facts were read from PracticeQ's own pages on 24 October 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by IntakeQ. Prices change, so check practiceq.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- PracticeQ, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/intakeq
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "PracticeQ: The Insider's Guide", checked Oct 24, 2026. https://toolgpa.com/tools/intakeq
Know someone choosing between therapy and clinic software?
Send them this guide: toolgpa.com/tools/intakeq/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded therapy and clinic software after PracticeQ, each with an Insider's Guide of its own.
- Therapy & Clinic Software Insider's GuideEvery one of the 13 therapy and clinic software we grade, compared
- SimplePractice Insider's GuidePractice management and EHR for private-practice therapists2.8 GPA
- Carepatron Insider's GuidePractice management with a free plan, AI scribe and telehealth2.6 GPA
- Zanda Insider's GuideBrowser-based practice software for allied health and therapy clinics2.6 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what PracticeQ’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. PracticeQ is a trademark of its owner, and this guide is not made, paid for or approved by IntakeQ. Prices and plans change: check practiceq.com before you buy.