Skip to content
ToolGPA

The Lookeen Insider’s Guide

Everything we know about Lookeen in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.

Download the PDF
Pass it onEmailLinkedInXWhatsApp
ToolGPANovember 2026

Lookeen

The Insider’s Guide

Windows desktop search for email, attachments and files

Lookeen, as pictured on lookeen.com

Every plan, grade, refund rule and rival among desktop utilities, read from Lookeen’s own pages.

Made by Lookeen GmbH · checked Nov 13, 2026 · toolgpa.com

1.8GPA

Contents

  1. 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
  2. 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
  3. 03What it doesIts main features, where it runs, what it works with and who makes it
  4. 04Where it standsIts grades against its category, and whether to keep it or make your own
  5. 05The alternativesThe tools it is most often weighed against, side by side
  6. 06Quick answersThe questions people ask about it, each answered in a line or two
  7. 07About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from Lookeen’s own pages, its app-store listings and our grades. Every fact in it is on Lookeen’s page too, where it is kept up to date. Checked Nov 13, 2026.

Part 01 · Overview

Welcome

What it is, who it suits, its grades and the ten things to know first

1.8

GPA, above 1 of the 186 other desktop utilities we grade

Lookeen Desktop searches email and files on Windows and adds an AI assistant that answers questions about your own messages and documents. It is sold as a per-user subscription in Basic, Business and Premium editions, with a separate server edition for larger companies.

To get you started, here are 9 things to know about Lookeen, taken from its own pages and our grades.

It is an add-in that has to be pointed at your mailboxes and folders and indexed first.
From our grade for ease of use
  1. 1

    Best for searching Outlook email and files on Windows

    Lookeen searches email and files on Windows and adds an AI assistant that answers questions about your own messages.

  2. 2

    Paid plans start at $9 a month for each person

    As its pricing page puts it: $9 per user / month, billed annually.

  3. 3

    You can try it first

    14-day free trial.

  4. 4

    It runs on Windows

    Windows.

  5. 5

    Email and file search

    Indexes Outlook email, attachments and documents, with full-text search over Office, PDF, email and CAD files.

  6. 6

    AI answers

    Ask questions about your emails and documents and get answers drawn from your own data.

  7. 7

    Outlook add-in

    A separate add-in brings Lookeen's search inside Outlook.

  8. 8

    A 1.8 GPA, above 1 of 186

    That is against the other desktop utilities we grade, on value, the free plan, features, ease of use and platforms.

  9. 9

    Keep it

    Nothing Lookeen does is plain enough to make in a weekend. The 4 things listed below take a company.

Lookeen at a glance

Pricing
Free trial, from $9 per user / month, billed annually
Free plan
No
Free trial
14-day free trial.
Runs on
Windows
Made by
Lookeen GmbH
Category
Desktop Utilities
Our grade
1.8 GPA, weak

The report card

Best for searching Outlook email and files on Windows

Lookeen searches email and files on Windows and adds an AI assistant that answers questions about your own messages. Desktop plans are annual only from $9 a user a month, and the mobile app, MCP, RAG and Vault products are listed as coming soon.

ToolGPA report cardLookeenGraded Nov 13, 2026
SubjectGradeComment
Value for moneyCBasic is $9 per user a month billed annually, above the dearer quarter of this category's subscriptions. Business is $12 and Premium $25, and prices include VAT.
Free plan and trialCA 14-day free trial and no free plan. The listing does not say whether it needs a card.
FeaturesCEmail and file search, AI answers and an Outlook add-in. The gaps in the listing: group policy, tags and OCR need Business, and the mobile app, MCP, RAG and Vault are coming soon.
Ease of useCNo store rating is on record. It is an add-in that has to be pointed at your mailboxes and folders and indexed first.
Platforms and integrationsDWindows only for the desktop product, with no Mac or phone version yet.
Grade point averageWeak, out of 4.01.8

An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.

Who Lookeen is for

  • Fits if your work lives in Outlook and you want faster search through it
  • Works for people who want to ask questions about their own email

Who it is not for

  • Not for you if you use a Mac, as the desktop product is Windows only
  • Pricey if you are one person: $9 a month with only annual billing
  • Tight if you want tags or OCR, since both need Business at $12
  • Watch out: the mobile app, MCP, RAG and Vault are marked coming soon
  • Watch out: the pricing page defaults to euros with a dollar switch

Good to know

Good for

  • Outlook users who need fast search across a large mailbox
  • Small teams that want centrally managed desktop search
  • Companies wanting AI answers grounded in their own email

Worth knowing

  • Only annual plans are available for the desktop editions.
  • The pricing page lists amounts in euros by default with a US dollar switch, and states that prices include VAT.
  • The mobile app, MCP, RAG and Vault products are marked coming soon.
  • Windows only for the desktop product.

Part 02 · Pricing

What it costs

Every plan, the free plan, ways to pay less and how prices have moved

$9

A month to start, for each person

Lookeen is a paid product with a free trial, starting at $9 per user / month, billed annually.

The listing does not say whether it needs a card.
From our grade for free plan and trial

  • Basic

    $9

    per user / month, billed annually

    Windows app with AI support and a Discovery Panel, for individual users.

  • Business

    $12

    per user / month, billed annually

    Adds Group Policy Objects (GPOs), tags and OCR, for professional users and small teams.

  • Premium

    $25

    per user / month, billed annually

    Adds a shared index, a personal account manager and customized onboarding support.

  • Server

    Custom

    Central indexing on Windows Server, individually negotiated.

Trying it first

14-day free trial.

Read from lookeen.com on Nov 13, 2026.

Part 03 · Features

What it does

Its main features, where it runs, what it works with and who makes it

1

Place it runs: Windows

Windows desktop search for email, attachments and files. Here is what it does, as its own site describes it, and what it covers: AI features, file management.

Email and file search, AI answers and an Outlook add-in.
From our grade for features
Email and file search
Indexes Outlook email, attachments and documents, with full-text search over Office, PDF, email and CAD files.
AI answers
Ask questions about your emails and documents and get answers drawn from your own data.
Outlook add-in
A separate add-in brings Lookeen's search inside Outlook.
Group policy and tags
Business adds GPO-based deployment settings and tagging.
OCR
Business and Premium can read text from scanned images and documents.
Shared index
Premium lets a team search a shared index.

Where it runs

  • Windows

What it works with

  • Microsoft Outlook
  • Microsoft Office
  • Claude
  • ChatGPT

Lookeen is made by Lookeen GmbH.

Part 04 · Standing

Where it stands

Its grades against its category, and whether to keep it or make your own

1/186

Other desktop utilities it is graded above

Lookeen's GPA of 1.8 is higher than 1 of the 186 other desktop utilities we grade, and level with 2.

It stands best on free plan and trial (C, above 8 of 186) and worst on platforms and integrations (D, above 0).

Its paid plans start at $9 a month for each person, against a middle price of $2.99 for the category: 33 of the 36 others that charge start lower.

On features, ease of use and platforms it scores 1.7 out of 4. 77 tools score higher and cost less.

Each grade against the category

Every bar is all 187 desktop utilities we grade, cut by the letter each got. Lookeen’s own letter is outlined.

  • CValue for moneyAbove 5 of 186
  • CFree plan and trialAbove 8 of 186
  • CFeaturesAbove 2 of 186
  • CEase of useAbove 5 of 186
  • DPlatforms and integrationsAbove 0 of 186

Price against what you get

Each dot is one of 103 desktop utilities. Further left costs less; higher up scores better on features, ease of use and platforms. Lookeen is the marked dot.

D1.0C2.0B3.0A4.0Free$0.5$1$2$5$10$20$50$100More for lessCosts more, scores moreCosts less, scores lessCosts more, scores lessLookeenCCleanerPeaZipMosLocalSend

What paid plans start at, a month (each step along is roughly double) →

Keep it, or make your own?

Whether this is something you could build for yourself with an AI app builder, and what you would give up.

Keep it

Nothing Lookeen does is plain enough to make in a weekend. The 4 things listed below take a company.

That makes this kind of software worth paying for, not this one in particular: 183 of the 186 other desktop utilities grade higher. It costs $108 a year.

What you could not

  • A file manager working directly on your disk.
  • A real app for Windows. Something home-made would be a web page.
  • It is priced for each person, which means accounts and billing for a team.
  • AI features, unless you pay a model provider for each request yourself.

What this rests on. Lookeen’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.

Part 05 · Alternatives

The alternatives

The tools it is most often weighed against, side by side

Copernic Desktop Search, X1 Search, dtSearch and Everything

The 4 tools Lookeen is most often weighed against, with where each one differs from it.

Part 06 · Questions

Quick answers

The questions people ask about it, each answered in a line or two

12

Questions, each answered in a line or two

The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.

Is Lookeen free?

No, Lookeen is a paid product, but you can try it first. 14-day free trial.

How much does Lookeen cost?

Lookeen lists 4 plans. Basic: $9 per user / month, billed annually.

What platforms does Lookeen work on?

Lookeen is available on Windows.

Does Lookeen have an Android app?

No Android app was listed when its pages were read on Nov 13, 2026. Lookeen is listed for Windows.

Does Lookeen have an iPhone app?

No iPhone app was listed when its pages were read on Nov 13, 2026. Lookeen is listed for Windows.

Is Lookeen open source?

Lookeen is not described as open source on its own site, as read on Nov 13, 2026.

What does Lookeen integrate with?

Lookeen's listing names Microsoft Outlook, Microsoft Office, Claude and ChatGPT.

Who makes Lookeen?

Lookeen is made by Lookeen GmbH.

What are the alternatives to Lookeen?

The closest alternatives to Lookeen in our directory are Copernic Desktop Search, X1 Search, dtSearch and Everything.

How does Lookeen compare with other desktop utilities?

Lookeen's GPA of 1.8 is higher than 1 of the 186 other desktop utilities we grade, and level with 2.

Is Lookeen good value for money?

ToolGPA grades Lookeen C for value for money. Its paid plans start at $9 a month for each person, against a middle price of $2.99 for the category: 33 of the 36 others that charge start lower.

Could I make my own version of Lookeen?

Nothing Lookeen does is plain enough to make in a weekend. The 4 things listed below take a company.

Where this guide comes from

The prices, plans, platforms and features were read from Lookeen’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Lookeen GmbH's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.

Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Lookeen GmbH. Prices change, so check lookeen.com before you buy.

Part 07 · About

About ToolGPA

Who made this guide, what else is on the site, and how to cite it

7,721

Tools graded, in 95 categories

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

  • 7,721

    tools graded

  • 95

    categories

  • 739

    price changes on record

  • 579

    apps priced in 12 countries

What else is on toolgpa.com

Scan for the live page

Prices and grades as they are today

Quoting this guide?

Please name ToolGPA and link to the live page, so readers can check the figures for themselves:

ToolGPA, "Lookeen: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/lookeen

Know someone choosing between desktop utilities?

Send them this guide: toolgpa.com/tools/lookeen/guide

ToolGPA elsewhere: youtube.com/@toolgpa

See our other guides

The best-graded desktop utilities after Lookeen, each with an Insider's Guide of its own.

ToolGPA

Choosing software? Every tool graded, every price dated.

Compare tools at toolgpa.com ›

Everything in this guide is ToolGPA’s own summary of what Lookeen’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Lookeen is a trademark of its owner, and this guide is not made, paid for or approved by Lookeen GmbH. Prices and plans change: check lookeen.com before you buy.