The Milanote Insider’s Guide
Everything we know about Milanote in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Milanote
The Insider’s Guide
Visual boards for organizing creative projects
Every plan, grade, refund rule and rival among whiteboard and mind map tools, read from Milanote’s own pages.
Made by Milanote · checked Oct 6, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Milanote’s own pages, its app-store listings and our grades. Every fact in it is on Milanote’s page too, where it is kept up to date. Checked Oct 6, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.8
GPA, above 21 of the 30 other whiteboard and mind map tools we grade
Milanote is a visual workspace for organizing creative projects on boards that mix notes, images, links, videos, files and sketches. It is aimed at designers, filmmakers, writers and marketers who build moodboards, storyboards and project plans, and boards can be shared with clients or teammates to edit, comment or view. The Free plan has the same features as the paid plans but caps content at 100 items and 10 file uploads.
To get you started, here are 9 things to know about Milanote, taken from its own pages and our grades.
You drag things onto a board and move them about, and the templates mean you rarely start from nothing.
- 1
Best for moodboards and storyboards for creative work
Milanote is a pinboard for creative projects: notes, images, links, videos and sketches on one board, used for moodboards, storyboards and briefs.
- 2
Paid plans start at $9.99 a month for each person
As its pricing page puts it: $9.99 per person / month, billed annually.
- 3
There is a free plan
Free plan with no time limit: 100 notes, images or links, 10 file uploads and unlimited shared boards. Images are limited to 10MB each and other files to 50MB.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Freeform visual boards
A board combines notes, images, videos, links, files and sketches, arranged freely, so a project's research and plans sit in one view.
- 6
Moodboards and storyboards
Templates and guides cover moodboards, storyboards, creative briefs, character profiles, shot lists and other formats used in creative work.
- 7
Web clipper
A browser extension saves text, images, links and video from any page to a board. It is offered for Chrome, Safari, Firefox, Edge and Opera.
- 8
A 2.8 GPA, above 21 of 30
That is against the other whiteboard and mind map tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Milanote you could make: notes, mind mapping, templates and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
Milanote at a glance
- Pricing
- Free plan, from $9.99 per person / month, billed annually
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Milanote
- Category
- Whiteboards & Mind Maps
- Our grade
- 2.8 GPA, good
- Store rating
- 4.7 on the App Store, 3,921 ratings
The report card
Best for moodboards and storyboards for creative work
Milanote is a pinboard for creative projects: notes, images, links, videos and sketches on one board, used for moodboards, storyboards and briefs. The free plan has every feature but stops at 100 items and 10 uploads. Pro is $9.99 a person a month billed annually, team plans are annual only, and there are no integrations or API to connect it to your other tools.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Pro is $9.99 a person a month billed annually, the dear end of this category, and $12.50 if you pay month to month. Team plans are a flat $49 a month for up to 10 people, or $99 for up to 50, annual billing only. |
| Free plan and trial | C | Free has no time limit, every feature of the paid plans and unlimited shared boards. The cap is what gets you: 100 notes, images or links, and 10 file uploads. One full moodboard can use most of that in an afternoon. |
| Features | B | It covers the job for visual work: boards mixing notes, images, videos, links, files and sketches, templates for moodboards, storyboards, briefs and shot lists, a web clipper that saves from any page, mind maps on the same canvas, and clients who can edit, comment or only view. |
| Ease of use | A | 4.71 from 3,921 App Store ratings. You drag things onto a board and move them about, and the templates mean you rarely start from nothing. |
| Platforms and integrations | B | Web, Mac, Windows, iPhone, iPad and Android, plus a web clipper for Chrome, Safari, Firefox, Edge and Opera. What keeps it off top marks is the wiring: the listing shows no integrations at all and no API, so boards don't talk to your other tools. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Milanote is for
- Fits if you collect references and ideas for design, film or writing projects
- Works for moodboards or storyboards a client needs to view or comment on
Who it is not for
- Tight if you're staying free, because 100 notes, images or links and 10 uploads don't last
- Not for you if you want boards wired into your other work tools, as no integrations or API are listed
- Pricey if you pay month to month on your own, at $12.50 against $9.99 billed annually
- Watch out: team plans are billed annually only, and over 50 people means a quote from sales
- Watch out: there's no Pro trial, so the free plan is the only way to try it
Good to know
Good for
- Designers, filmmakers and writers collecting references and ideas
- Building moodboards and storyboards to share with clients
- Teams of 5 to 50 who want one flat annual price
- Trying every feature on a free plan with no time limit
Worth knowing
- The Free plan stops at 100 notes, images or links and 10 file uploads, with images capped at 10MB each.
- Team plans are billed annually only; monthly billing exists only on the per-person plan at $12.50 a month.
- Teams of more than 50 people need a custom enterprise plan arranged through sales.
- There is no separate Pro trial: the vendor points people to the Free plan to try the product.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$9.99
A month to start, for each person. There is a free plan too
Milanote has a free plan. Paid plans start at $9.99 per person / month, billed annually.
Free has no time limit, every feature of the paid plans and unlimited shared boards.
Free
$0
100 notes, images or links, 10 file uploads and unlimited shared boards, with no time limit.
Pro (pay per person)
$9.99
per person / month, billed annually ($12.50 billed monthly)
Unlimited notes, images, links and file uploads, with images up to 100MB and other files up to 5GB each.
Team (up to 10 people)
$49
per month for the team, billed annually
Unlimited content for up to 10 people under one team admin. Annual billing only.
Team (up to 50 people)
$99
per month for the team, billed annually
Unlimited content for up to 50 people under one team admin. Annual billing only; larger teams are quoted an enterprise plan.
The free plan
Free plan with no time limit: 100 notes, images or links, 10 file uploads and unlimited shared boards. Images are limited to 10MB each and other files to 50MB.
Read from milanote.com on Oct 6, 2026.
Ways to pay less
Annual discount
About 20% less with annual billing
The per-person plan costs $9.99 a month when billed annually against $12.50 billed monthly, a saving of about 20%.
Stated on milanote.comOther savings
Flat team price for 5 or more people
The team plan costs $49 a month for up to 10 people or $99 a month for up to 50, billed annually. The plans page labels the two sizes "Save 50%" and "Save 80%".
Stated on milanote.comEducation
Student and academic discount
Milanote's help centre says students and academics get a discount by emailing its education address with details of their institution or course.
Stated on help.milanote.comNonprofit
Discount for NGOs and not-for-profits
Milanote says it generally discounts plans for NGOs and not-for-profits, decided case by case after contacting support.
Stated on help.milanote.com
How its prices have moved
- Jan 8, 2021Team (up to 10 people): new, $49 per month for the team, billed annuallyThe archived copy of 8 January 2021 shows a new team plan at $49 a month for up to 10 people, billed annually; the copy before it, of 30 October 2020, shows only the Free and per-person plans. The team plan was added between the two.
What the app costs elsewhere
Each country’s App Store price for “Professional Monthly”, against $12.49 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Turkey | ₺499,99 | $10.17 | 19% less |
| Philippines | ₱ 699.00 | $11.13 | 11% less |
| Indonesia | Rp 199ribu | $11.13 | 11% less |
| Brazil | R$ 59,90 | $11.97 | about the same |
| Australia | $19.99 | $13.96 | 12% more |
| South Africa | R249.99 | $15.12 | 21% more |
| United Kingdom | £11.99 | $15.85 | 27% more |
| Germany | 14,99 € | $16.80 | 34% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Visual boards for organizing creative projects. Here is what it does, as its own site describes it, and what it covers: real-time collaboration, notes, whiteboard, web clipper, templates, mind mapping.
Web, Mac, Windows, iPhone, iPad and Android, plus a web clipper for Chrome, Safari, Firefox, Edge and Opera.
- Freeform visual boards
- A board combines notes, images, videos, links, files and sketches, arranged freely, so a project's research and plans sit in one view.
- Moodboards and storyboards
- Templates and guides cover moodboards, storyboards, creative briefs, character profiles, shot lists and other formats used in creative work.
- Web clipper
- A browser extension saves text, images, links and video from any page to a board. It is offered for Chrome, Safari, Firefox, Edge and Opera.
- Sharing and collaboration
- Invite clients or teammates to edit, comment on or just view a board, and work together in real time. Shared boards are unlimited on every plan.
- Mind maps and whiteboarding
- The same boards work as an online whiteboard on an infinite canvas and as a mind mapping tool for brainstorming sessions.
- Desktop and mobile apps
- Desktop apps for Mac and Windows open Milanote outside the browser with live notifications, and mobile apps cover iPhone, iPad and Android.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
Its own pages name no integrations.
Milanote is made by Milanote.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
21/30
Other whiteboard and mind map tools it is graded above
Milanote's GPA of 2.8 is higher than 21 of the 30 other whiteboard and mind map tools we grade, and level with 3.
It stands best on ease of use (A, above 29 of 30) and worst on free plan and trial (C, above 1).
Its paid plans start at $9.99 a month for each person, against a middle price of $8.29 for the category: 17 of the 23 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4. 1 tool scores higher and costs less.
Each grade against the category
Every bar is all 31 whiteboard and mind map tools we grade, cut by the letter each got. Milanote’s own letter is outlined.
- CValue for moneyAbove 4 of 30
- CFree plan and trialAbove 1 of 30
- BFeaturesAbove 15 of 30
- AEase of useAbove 29 of 30
- BPlatforms and integrationsAbove 5 of 30
Price against what you get
Each dot is one of 28 whiteboard and mind map tools. Further left costs less; higher up scores better on features, ease of use and platforms. Milanote is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Milanote you could make: notes, mind mapping, templates and web clipper. What surrounds it you could not. The 4 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 2.8 is higher than 21 of the 30 other whiteboard and mind map tools we grade. It costs $119.88 a year.
What you could make
- Notes, mind mapping, templates and web clipper: an app builder makes these well.
What you could not
- An endless canvas that stays smooth with hundreds of things on it.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- Several people working in it at the same moment.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Milanote’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Miro, Mural, FigJam, Kinopio and Scapple
The 5 tools Milanote is most often weighed against, with where each one differs from it.
- 3.0GPA
Miro
Free plan · from $8/mo
Online whiteboard for team brainstorming, diagrams and planning.
- Only Milanote lists a browser extension.
- Milanote also covers notes and web clipper.
- Miro also covers diagrams.
- 2.6GPA
Mural
Free plan · from $9.99/mo
Online whiteboard with built-in facilitation tools for workshops.
- Only Milanote lists a browser extension.
- Milanote also covers notes and web clipper.
- Mural also covers diagrams.
- 3.0GPA
FigJam
Free plan · from $3/mo
Online whiteboard from Figma for brainstorms, diagrams and meetings.
- Only Milanote lists a browser extension.
- Milanote also covers notes, web clipper and mind mapping.
- FigJam also covers diagrams.
- 2.4GPA
Kinopio
Free plan · from $8/mo
Freeform canvas for notes, mind maps and moodboards.
- Only Milanote lists an Android app.
- Only Kinopio lists a Linux app.
- Milanote also covers web clipper and templates.
- 2.6GPA
Scapple
Free trial · from $20.99 one-time
Freeform mind-mapping app for writers, on Mac and Windows.
- Milanote has a free plan. Scapple does not, though it has a free trial.
- Only Milanote lists a web app.
- Only Milanote lists iOS and Android apps.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Milanote free?
Milanote has a free plan. Free plan with no time limit: 100 notes, images or links, 10 file uploads and unlimited shared boards.
How much does Milanote cost?
Milanote lists 4 plans. Free: $0.
What platforms does Milanote work on?
Milanote is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does Milanote offer any discounts?
Milanote publicly lists the following: About 20% less with annual billing; Flat team price for 5 or more people; Student and academic discount; Discount for NGOs and not-for-profits.
How is Milanote rated?
Milanote's iPhone and iPad app averages 4.7 out of 5 from 3,921 ratings on the App Store in the United States, as read on Oct 6, 2026.
Does Milanote have a Linux app?
No Linux app was listed when its pages were read on Oct 6, 2026. Milanote is listed for Web, macOS, Windows, iOS and Android.
Is Milanote open source?
Milanote is not described as open source on its own site, as read on Oct 6, 2026.
Does Milanote have a student discount?
Student and academic discount. Milanote's help centre says students and academics get a discount by emailing its education address with details of their institution or course.
Who makes Milanote?
Milanote is made by a company of the same name.
What are the alternatives to Milanote?
The closest alternatives to Milanote in our directory are Miro, Mural, FigJam, Kinopio and Scapple.
How does Milanote compare with other whiteboard and mind map tools?
Milanote's GPA of 2.8 is higher than 21 of the 30 other whiteboard and mind map tools we grade, and level with 3.
Is Milanote good value for money?
ToolGPA grades Milanote C for value for money. Its paid plans start at $9.99 a month for each person, against a middle price of $8.29 for the category: 17 of the 23 others that charge start lower.
Could I make my own version of Milanote?
The plain part of Milanote you could make: notes, mind mapping, templates and web clipper.
Where this guide comes from
The prices, plans, platforms and features were read from Milanote’s own pages on Oct 6, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Milanote's own pages on 6 October 2026, and its App Store rating. Also tested with a demo account on 2026-08-30.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Milanote. Prices change, so check milanote.com before you buy.
- milanote.com/plans
- milanote.com/
- milanote.com/product
- milanote.com/download-desktop-app
- milanote.com/download-mobile-app
- milanote.com/download-web-clipper
- help.milanote.com/en/articles/3600885-is-there-a-trial-version-of-the-pro-plan
- help.milanote.com/en/articles/3600867-can-i-have-a-discount
- help.milanote.com/en/articles/3600876-i-want-to-upgrade-my-team-what-are-my-options
- help.milanote.com/en/articles/1722107-how-do-file-upload-limits-differ-between-free-and-pro-plans
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Milanote, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/milanote
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Milanote: The Insider's Guide", checked Oct 6, 2026. https://toolgpa.com/tools/milanote
Know someone choosing between whiteboard and mind map tools?
Send them this guide: toolgpa.com/tools/milanote/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded whiteboard and mind map tools after Milanote, each with an Insider's Guide of its own.
- Whiteboards & Mind Maps Insider's GuideEvery one of the 31 whiteboard and mind map tools we grade, compared
- Microsoft Whiteboard Insider's GuideFree collaborative canvas built into Microsoft 365 and Teams3.4 GPA
- draw.io Insider's GuideFree diagram editor that saves files to storage you choose3.2 GPA
- tldraw Insider's GuideFree online whiteboard with a local desktop app3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Milanote’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Milanote is a trademark of its owner, and this guide is not made, paid for or approved by Milanote. Prices and plans change: check milanote.com before you buy.