The Okta Workflows Insider’s Guide
Everything we know about Okta Workflows in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Okta Workflows
The Insider’s Guide
No-code identity automation, sold inside Okta's workforce suites
Every plan, grade, refund rule and rival among automation tools, read from Okta Workflows’s own pages.
Made by Okta · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Okta Workflows’s own pages, its app-store listings and our grades. Every fact in it is on Okta Workflows’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.8
GPA, above 3 of the 71 other automation tools we grade
Okta Workflows is a no-code builder for automating identity tasks such as onboarding, offboarding, access clean-up and alerts. Flows are built with a visual interface, templates and a Connector Builder for apps without a ready connector. It is not sold alone: the number of flows depends on which Okta Workforce Identity suite you buy.
To get you started, here are 9 things to know about Okta Workflows, taken from its own pages and our grades.
Flows have to be built, and you need Okta set up first.
- 1
Best for automating user setup and access
Okta Workflows is a no-code builder for identity tasks like onboarding and clean-up, sold inside Okta's suites.
- 2
Paid plans start at $6 a month for each person
As its pricing page puts it: $6 per user / month (Starter suite, 5 flows), billed annually.
- 3
You can try it first
Free trial offered on the Starter suite; length not stated on the pricing page
- 4
It runs on Web
Web.
- 5
No-code flow builder
Build automations with clicks instead of code, using if-this-then-that logic across multiple APIs and pre-built templates.
- 6
Connector Builder
Create your own connector to link apps that have no ready-made one, using the Connector Builder.
- 7
Lifecycle and group management
Automate group memberships and account changes during employee or partner onboarding and offboarding.
- 8
A 1.8 GPA, above 3 of 71
That is against the other automation tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Okta Workflows you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Okta Workflows at a glance
- Pricing
- Free trial, from $6 per user / month (Starter suite, 5 flows), billed annually
- Free plan
- No
- Free trial
- Free trial offered on the Starter suite; length not stated on the pricing page
- Runs on
- Web
- Made by
- Okta
- Category
- Automation
- Our grade
- 1.8 GPA, weak
The report card
Best for automating user setup and access
Okta Workflows is a no-code builder for identity tasks like onboarding and clean-up, sold inside Okta's suites. You pay per user for the whole suite, and the Starter and Core Essentials suites only include 5 flows.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | Starter is $6 a user a month billed annually, but it includes just 5 flows. The 50 flows on Essentials cost $17, close to the middle ($19). |
| Free plan and trial | D | A free trial is offered on the Starter suite, but its length is not stated. |
| Features | C | A no-code flow builder, a connector builder and lifecycle and group management. It does its identity job fully but is a smaller job than general automation. |
| Ease of use | C | No store rating on record. Flows have to be built, and you need Okta set up first. |
| Platforms and integrations | C | Web only, with no integrations listed on the pricing page. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Okta Workflows is for
- Fits if you already use Okta and want to automate joiners and leavers
- Works for an IT admin who wants no-code flows for identity tasks
Who it is not for
- Skip it if you do not use Okta, as it is sold inside its suites
- Tight if you pick Starter or Core Essentials, which cap you at 5 flows
- Watch out: you pay per user for the whole suite, not for Workflows alone
- Watch out: Professional and Enterprise prices are not published, and billing is annual
Good to know
Good for
- IT and security teams already running Okta for workforce sign-in
- Admins automating joiner, mover and leaver steps without writing scripts
- Teams that want custom connectors without a developer-built integration
Worth knowing
- It is bundled into Okta Workforce Identity suites, so you pay per user for the whole suite, not for Workflows alone.
- Flow counts are capped by suite: 5 on Starter and Core Essentials, 50 on Essentials, and a maximum on Professional and Enterprise.
- Professional and Enterprise prices are not published; Okta asks buyers to contact sales.
- Okta says its suites are billed annually, so the per-month figures are not available month to month.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$6
A month to start, for each person
Okta Workflows is a paid product with a free trial, starting at $6 per user / month (Starter suite, 5 flows), billed annually.
A free trial is offered on the Starter suite, but its length is not stated.
Starter
$6
per user / month, billed annually
Suite with single sign-on, MFA and Universal Directory. Includes 5 Workflows flows.
Core Essentials
$14
per user / month, billed annually
Okta suite priced between Starter and Essentials. Includes 5 Workflows flows.
Essentials
$17
per user / month, billed annually
Adds lifecycle management and access governance to Starter. Includes 50 Workflows flows.
Professional
Custom
Everything in Essentials plus device access and identity threat protection. Maximum flows; sold through sales.
Enterprise
Custom
Everything in Professional plus API access management and an access gateway. Maximum flows; sold through sales.
Trying it first
Free trial offered on the Starter suite; length not stated on the pricing page
Read from okta.com on Nov 12, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
No-code identity automation, sold inside Okta's workforce suites. Here is what it does, as its own site describes it, and what it covers: templates, workflow automation, no-code.
A no-code flow builder, a connector builder and lifecycle and group management.
- No-code flow builder
- Build automations with clicks instead of code, using if-this-then-that logic across multiple APIs and pre-built templates.
- Connector Builder
- Create your own connector to link apps that have no ready-made one, using the Connector Builder.
- Lifecycle and group management
- Automate group memberships and account changes during employee or partner onboarding and offboarding.
- Inactive-user clean-up and reports
- Find inactive users and act on their accounts, or generate audits and reports on a schedule.
- Security responses
- Act on suspicious activity, lock a user's device on offboarding, and configure flows that help prevent account takeovers.
- Low-latency inline hooks
- A low-latency mode lets flows run during sign-in, for tasks such as token enrichment or SAML assertion changes.
Where it runs
- Web
What it works with
Its own pages name no integrations.
Okta Workflows is made by Okta.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
3/71
Other automation tools it is graded above
Okta Workflows's GPA of 1.8 is higher than 3 of the 71 other automation tools we grade, and level with 5.
It stands best on value for money (C, above 14 of 71) and worst on free plan and trial (D, above 7).
Its paid plans start at $6 a month for each person, against a middle price of $19 for the category: 2 of the 38 others that charge start lower.
On features, ease of use and platforms it scores 2.0 out of 4. 2 tools score higher and cost less.
Each grade against the category
Every bar is all 72 automation tools we grade, cut by the letter each got. Okta Workflows’s own letter is outlined.
- CValue for moneyAbove 14 of 71
- DFree plan and trialAbove 7 of 71
- CFeaturesAbove 1 of 71
- CEase of useAbove 9 of 71
- CPlatforms and integrationsAbove 5 of 71
Price against what you get
Each dot is one of 43 automation tools. Further left costs less; higher up scores better on features, ease of use and platforms. Okta Workflows is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Okta Workflows you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 63 of the 71 other automation tools grade higher. It costs $72 a year.
What you could make
- Templates: an app builder makes this well.
What you could not
- Connections to other products, each kept working as those products change.
- A builder that other people can use without writing code.
- It is priced for each person, which means accounts and billing for a team.
- What a company asks for before it lets staff use something: single sign-on.
What this rests on. Okta Workflows’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Tines, Workato, Microsoft Power Automate, Torq and Zapier
The 5 tools Okta Workflows is most often weighed against, with where each one differs from it.
- 2.6GPA
Tines
Free plan
Workflow automation and AI agents for security and IT teams.
- Tines has a free plan. Okta Workflows does not, though it has a free trial.
- Tines is self-hostable, according to its own site.
- Okta Workflows also covers no-code.
- 2.0GPA
Workato
Paid
Enterprise integration and automation platform with AI agents.
- Okta Workflows also covers templates and no-code.
- Workato also covers AI agents.
- 2.8GPA
Microsoft Power Automate
Free plan · from $15/mo
Cloud workflows and desktop RPA in the Microsoft Power Platform.
- Microsoft Power Automate has a free plan. Okta Workflows does not, though it has a free trial.
- Only Microsoft Power Automate lists a Windows app.
- Okta Workflows also covers no-code.
- 1.6GPA
Torq
Paid
AI security operations platform for triage, investigation and response.
- Okta Workflows also covers templates and no-code.
- Torq also covers AI agents and case management.
- 2.6GPA
Zapier
Free plan · from $19.99/mo
Workflow automation across 9,000+ apps, with AI agents.
- Zapier has a free plan. Okta Workflows does not, though it has a free trial.
- Only Zapier lists a browser extension.
- Okta Workflows also covers templates and no-code.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
11
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Okta Workflows free?
No, Okta Workflows is a paid product, but you can try it first. Free trial offered on the Starter suite; length not stated on the pricing page.
How much does Okta Workflows cost?
Okta Workflows lists 5 plans. Starter: $6 per user / month, billed annually.
What platforms does Okta Workflows work on?
Okta Workflows is available on Web.
Does Okta Workflows have an Android app?
No Android app was listed when its pages were read on Nov 12, 2026. Okta Workflows is listed for Web.
Does Okta Workflows have an iPhone app?
No iPhone app was listed when its pages were read on Nov 12, 2026. Okta Workflows is listed for Web.
Is Okta Workflows open source?
Okta Workflows is not described as open source on its own site, as read on Nov 12, 2026.
Who makes Okta Workflows?
Okta Workflows is made by Okta.
What are the alternatives to Okta Workflows?
The closest alternatives to Okta Workflows in our directory are Tines, Workato, Microsoft Power Automate, Torq and Zapier.
How does Okta Workflows compare with other automation tools?
Okta Workflows's GPA of 1.8 is higher than 3 of the 71 other automation tools we grade, and level with 5.
Is Okta Workflows good value for money?
ToolGPA grades Okta Workflows C for value for money. Its paid plans start at $6 a month for each person, against a middle price of $19 for the category: 2 of the 38 others that charge start lower.
Could I make my own version of Okta Workflows?
To replace Okta Workflows you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Okta Workflows’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Okta's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Okta. Prices change, so check okta.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Okta Workflows, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/okta-workflows
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Okta Workflows: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/okta-workflows
Know someone choosing between automation tools?
Send them this guide: toolgpa.com/tools/okta-workflows/guide
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See our other guides
The best-graded automation tools after Okta Workflows, each with an Insider's Guide of its own.
- Automation Insider's GuideEvery one of the 72 automation tools we grade, compared
- IFTTT Insider's GuideSimple trigger-and-action automations for apps and smart devices3.0 GPA
- Node-RED Insider's GuideOpen-source, flow-based programming tool for event-driven apps3.0 GPA
- Ui.Vision Insider's GuideOpen-source browser and desktop automation with computer vision3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Okta Workflows’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Okta Workflows is a trademark of its owner, and this guide is not made, paid for or approved by Okta. Prices and plans change: check okta.com before you buy.