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The Owl Practice Insider’s Guide

Everything we know about Owl Practice in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.

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ToolGPAOctober 2026

Owl Practice

The Insider’s Guide

Web-based practice management built for mental health therapists

Every plan, grade, refund rule and rival among therapy and clinic software, read from Owl Practice’s own pages.

Made by Owl Practice Inc. · checked Oct 24, 2026 · toolgpa.com

2.2GPA

Contents

  1. 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
  2. 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
  3. 03What it doesIts main features, where it runs, what it works with and who makes it
  4. 04Where it standsIts grades against its category, and whether to keep it or make your own
  5. 05The alternativesThe tools it is most often weighed against, side by side
  6. 06Quick answersThe questions people ask about it, each answered in a line or two
  7. 07About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from Owl Practice’s own pages, its app-store listings and our grades. Every fact in it is on Owl Practice’s page too, where it is kept up to date. Checked Oct 24, 2026.

Part 01 · Overview

Welcome

What it is, who it suits, its grades and the ten things to know first

2.2

GPA, above 2 of the 12 other therapy and clinic software we grade

Owl Practice is a web-based practice management system made for mental health therapists in Canada and the US. It covers scheduling and online booking, session notes, 85+ self-scoring clinical measures, telehealth for individuals, couples and groups, secure messaging and billing. In the US it is sold as Owl Practice Suite, with insurance claim filing and the Zencare therapist directory.

To get you started, here are 9 things to know about Owl Practice, taken from its own pages and our grades.

Plans decide what you can switch on, and note templates, forms and claims need setting up, with onboarding support in the trial.
From our grade for ease of use
  1. 1

    Best for therapists who see couples, families or groups

    Owl Practice is made for therapists, with 85+ self-scoring measures and telehealth for couples, families and groups.

  2. 2

    What it costs

    Paid plans start at CA$60 per month plus tax (Growth, up to 20 sessions a month).

  3. 3

    You can try it first

    14-day free trial with onboarding support, no credit card required

  4. 4

    It runs on Web

    Web.

  5. 5

    Scheduling and online booking

    Rooms, waitlists, recurring sessions, couples and family bookings, and iCal or Google Calendar sync. Client online booking starts on Advanced.

  6. 6

    Notes and clinical measures

    A note template library, custom and handwritten notes, supervision support, and 85+ clinical measures that score themselves, subscales included.

  7. 7

    Telehealth for families and groups

    Video sessions with a waiting room and in-session chat, for individuals, couples, families and groups, with a supervisor able to join.

  8. 8

    A 2.2 GPA, above 2 of 12

    That is against the other therapy and clinic software we grade, on value, the free plan, features, ease of use and platforms.

  9. 9

    Keep it

    To replace Owl Practice you would be making video sessions that meet health privacy rules. That is not a weekend's work, with an AI app builder or without one.

Owl Practice at a glance

Pricing
Free trial, from CA$60 per month plus tax (Growth, up to 20 sessions a month)
Free plan
No
Free trial
14-day free trial with onboarding support, no credit card required
Runs on
Web
Made by
Owl Practice Inc.
Category
Therapy & Clinic Software
Our grade
2.2 GPA, fair

The report card

Best for therapists who see couples, families or groups

Owl Practice is made for therapists, with 85+ self-scoring measures and telehealth for couples, families and groups. Its prices are published only in Canadian dollars, from CA$60 a month plus tax for 20 sessions, the US edition shows none, and online booking, messaging and measures sit on dearer plans.

ToolGPA report cardOwl PracticeGraded Oct 24, 2026
SubjectGradeComment
Value for moneyCGrowth is CA$60 a month plus tax and stops at 20 sessions. Unlimited sessions and online booking need Advanced at CA$80, and messaging and measures Professional at CA$100. The US edition, Owl Practice Suite, publishes no price.
Free plan and trialCA 14-day trial with no card, and onboarding support during it. There's no free plan.
FeaturesBScheduling with rooms and waitlists, note templates, 85+ self-scoring measures, telehealth for couples, families and groups, a client portal, sliding-scale billing and, in the US, claims to 5,000+ payers. The therapy job is covered.
Ease of useCNo App Store rating on record. Plans decide what you can switch on, and note templates, forms and claims need setting up, with onboarding support in the trial.
Platforms and integrationsCWeb only, with no native mobile apps named, and the listed links are Google Calendar and TELUS eClaims. No API on record.
Grade point averageFair, out of 4.02.2

An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.

Who Owl Practice is for

  • Fits if you see couples, families or groups and want them in one telehealth call
  • Works for Canadian practices that need data kept in Canada and support in French

Who it is not for

  • Tight if you're on Growth, which stops at 20 sessions a month and has no client online booking
  • Pricey if you want secure messaging and clinical measures, which need Professional at CA$100 plus tax
  • Watch out: prices are published only in Canadian dollars; the US site shows none and offers a demo
  • Skip it if you want a phone app, as none is named on its pages
  • Watch out: there are no one-off add-ons, so one feature can mean a whole plan up, and group practices get custom quotes

Good to know

Good for

  • Therapists who see couples, families or groups
  • Canadian practices that need data stored in Canada and French support
  • Clinicians who track progress with standard outcome measures

Worth knowing

  • The published prices are the Canadian site's, in CAD plus tax; the US site, Owl Practice Suite, shows no prices and offers a demo or free start.
  • Growth stops at 20 sessions a month; online booking needs Advanced, and secure messaging and clinical measures need Professional.
  • Features come only with plan tiers, with no one-off add-ons; group practices get custom quotes.
  • It runs in the browser; no native mobile apps are named on its pages.

Part 02 · Pricing

What it costs

Every plan, the free plan, ways to pay less and how prices have moved

$60/mo

To start

Owl Practice is a paid product with a free trial, starting at CA$60 per month plus tax (Growth, up to 20 sessions a month).

The US edition, Owl Practice Suite, publishes no price.
From our grade for value for money

  • Growth

    CA$60

    per month plus tax, for up to 20 sessions a month

    All core features for therapists starting out or working part-time: calendar, notes, telehealth, client portal, payments and free email and SMS reminders.

  • Advanced

    CA$80

    per month plus tax

    Unlimited sessions, client online booking, circle of care, and customizable intake and consent forms.

  • Professional

    CA$100

    per month plus tax

    Adds shareable video links, secure messaging, couples and family conversations, clinical measures and medication tracking.

  • Group Plus

    Custom

    Negotiated by number of clinicians, for multi-therapist practices; Group Plus Video adds integrated telehealth.

Trying it first

14-day free trial with onboarding support, no credit card required

Read from owlpractice.ca on Oct 24, 2026.

Ways to pay less

  • Other savings

    60% off the first 3 months

    On the Canadian pricing page, solo plans signed up by October 31 are 60% off for 3 months (Growth CA$24, Advanced CA$32, Professional CA$40), with a free month of Smart Notes.

    Stated on owlpractice.ca

  • Other savings

    $100 off for each referred therapist

    Owl's Refer a Friend program takes $100 off the subscription for every referred therapist who signs up; partner Canadian associations also offer discounts.

    Stated on owlpractice.ca

Part 03 · Features

What it does

Its main features, where it runs, what it works with and who makes it

1

Place it runs: Web

Web-based practice management built for mental health therapists. Here is what it does, as its own site describes it, and what it covers: clinical notes, insurance billing, telehealth, appointment booking.

Web only, with no native mobile apps named, and the listed links are Google Calendar and TELUS eClaims.
From our grade for platforms and integrations
Scheduling and online booking
Rooms, waitlists, recurring sessions, couples and family bookings, and iCal or Google Calendar sync. Client online booking starts on Advanced.
Notes and clinical measures
A note template library, custom and handwritten notes, supervision support, and 85+ clinical measures that score themselves, subscales included.
Telehealth for families and groups
Video sessions with a waiting room and in-session chat, for individuals, couples, families and groups, with a supervisor able to join.
Secure messaging and portal
A client portal for booking, forms and payments; Professional adds secure conversations that clients can start, with read receipts and two-way documents.
Billing and insurance claims
Invoices, card and ACH payments, sliding-scale fees and split billing. The US edition files claims to 5,000+ payers and checks benefits with 2,000+.
Zencare directory (US)
Owl Practice Suite pairs the EHR with Zencare, a therapist directory and marketing service, plus out-of-network benefit checks and courtesy claims for private-pay clients.

Where it runs

  • Web

What it works with

  • Google Calendar
  • TELUS eClaims

Owl Practice is made by Owl Practice Inc.

Part 04 · Standing

Where it stands

Its grades against its category, and whether to keep it or make your own

2/12

Other therapy and clinic software it is graded above

Owl Practice's GPA of 2.2 is higher than 2 of the 12 other therapy and clinic software we grade, and level with 5.

It stands best on features (B, above 1 of 12) and worst on ease of use (C, above 0).

Each grade against the category

Every bar is all 13 therapy and clinic software we grade, cut by the letter each got. Owl Practice’s own letter is outlined.

  • CValue for moneyAbove 4 of 12
  • CFree plan and trialAbove 2 of 12
  • BFeaturesAbove 1 of 12
  • CEase of useAbove 0 of 12
  • CPlatforms and integrationsAbove 0 of 12

Keep it, or make your own?

Whether this is something you could build for yourself with an AI app builder, and what you would give up.

Keep it

To replace Owl Practice you would be making video sessions that meet health privacy rules. That is not a weekend's work, with an AI app builder or without one.

That makes this kind of software worth paying for, not this one in particular: 5 of the 12 other therapy and clinic software grade higher.

What you could make

  • Clinical notes and appointment booking: an app builder makes these well.

What you could not

  • Video sessions that meet health privacy rules.
  • Insurance claims sent to payers through a clearinghouse.
  • The depth: we grade its features B, which means it covers the whole job.

What this rests on. Owl Practice’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.

Part 05 · Alternatives

The alternatives

The tools it is most often weighed against, side by side

SimplePractice, Jane, TherapyNotes, TheraNest and Zanda

The 5 tools Owl Practice is most often weighed against, with where each one differs from it.

Part 06 · Questions

Quick answers

The questions people ask about it, each answered in a line or two

12

Questions, each answered in a line or two

The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.

Is Owl Practice free?

No, Owl Practice is a paid product, but you can try it first. 14-day free trial with onboarding support, no credit card required.

How much does Owl Practice cost?

Owl Practice lists 4 plans. Growth: CA$60 per month plus tax, for up to 20 sessions a month.

What platforms does Owl Practice work on?

Owl Practice is available on Web.

Does Owl Practice offer any discounts?

Owl Practice publicly lists the following: 60% off the first 3 months; $100 off for each referred therapist.

Does Owl Practice have an Android app?

No Android app was listed when its pages were read on Oct 24, 2026. Owl Practice is listed for Web.

Does Owl Practice have an iPhone app?

No iPhone app was listed when its pages were read on Oct 24, 2026. Owl Practice is listed for Web.

Is Owl Practice open source?

Owl Practice is not described as open source on its own site, as read on Oct 24, 2026.

What does Owl Practice integrate with?

Owl Practice's listing names Google Calendar and TELUS eClaims. A listing names up to eight integrations, so it may connect to more.

Who makes Owl Practice?

Owl Practice is made by Owl Practice Inc.

What are the alternatives to Owl Practice?

The closest alternatives to Owl Practice in our directory are SimplePractice, Jane, TherapyNotes, TheraNest and Zanda.

How does Owl Practice compare with other therapy and clinic software?

Owl Practice's GPA of 2.2 is higher than 2 of the 12 other therapy and clinic software we grade, and level with 5.

Could I make my own version of Owl Practice?

To replace Owl Practice you would be making video sessions that meet health privacy rules.

Where this guide comes from

The prices, plans, platforms and features were read from Owl Practice’s own pages on Oct 24, 2026, and the grades were given on Oct 24, 2026. Graded from this listing, whose facts were read from Owl Practice's own pages on 24 October 2026. Not based on using the product, and shorter than our full reviews.

Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Owl Practice Inc. Prices change, so check owlpracticesuite.com before you buy.

Part 07 · About

About ToolGPA

Who made this guide, what else is on the site, and how to cite it

3,189

Tools graded, in 94 categories

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

  • 3,189

    tools graded

  • 94

    categories

  • 426

    price changes on record

  • 579

    apps priced in 12 countries

What else is on toolgpa.com

Scan for the live page

Prices and grades as they are today

Quoting this guide?

Please name ToolGPA and link to the live page, so readers can check the figures for themselves:

ToolGPA, "Owl Practice: The Insider's Guide", checked Oct 24, 2026. https://toolgpa.com/tools/owl-practice

Know someone choosing between therapy and clinic software?

Send them this guide: toolgpa.com/tools/owl-practice/guide

ToolGPA elsewhere: youtube.com/@toolgpa

See our other guides

The best-graded therapy and clinic software after Owl Practice, each with an Insider's Guide of its own.

ToolGPA

Choosing software? Every tool graded, every price dated.

Compare tools at toolgpa.com ›

Everything in this guide is ToolGPA’s own summary of what Owl Practice’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Owl Practice is a trademark of its owner, and this guide is not made, paid for or approved by Owl Practice Inc. Prices and plans change: check owlpracticesuite.com before you buy.