The Pocket Informant Insider’s Guide
Everything we know about Pocket Informant in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Pocket Informant
The Insider’s Guide
Calendar, tasks, projects and notes in one personal organizer
Every plan, grade, refund rule and rival among daily planner apps, read from Pocket Informant’s own pages.
Made by Fanatic Software (Complete XRM, Inc.) · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Pocket Informant’s own pages, its app-store listings and our grades. Every fact in it is on Pocket Informant’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.2
GPA, above 64 of the 69 other daily planner apps we grade
Pocket Informant is a personal organizer that combines a calendar with tasks, projects, contacts and notes. Its apps, released under the Informant name, run on iPhone, iPad, Android, Mac and the web, and are kept in step by the paid Informant Sync service. The free mobile version is a basic calendar; a subscription adds tasks, projects, contacts, email integration and sync.
To get you started, here are 9 things to know about Pocket Informant, taken from its own pages and our grades.
It reads your device's calendars and reminders, so iCloud, Exchange and Google show up without a new account.
- 1
Best for serious organisers who want calendar and tasks as one
Pocket Informant puts calendar, tasks, projects, contacts and notes in one app, and lets you run tasks the simple way, the GTD way or the Franklin Covey way.
- 2
Paid plans start at $2.50 a month when paid by the year
As its pricing page puts it: $3.99 per month, or $29.99 per year.
- 3
There is a free plan
Free version on iOS and Android: essential calendar features using the calendars already on the device. No tasks, projects, contacts, sync services or customization.
- 4
It runs on 4 platforms
iOS, Android, macOS and Web, with a browser extension too.
- 5
Calendar and tasks in one view
Day, stacked-week and month views show events and tasks together. The month view prints each event's name and time in small text instead of a dot.
- 6
Projects and task modes
Tasks can be grouped into projects with sub-tasks and checklists, and the task system can be set to Simple, GTD or Franklin Covey style.
- 7
Works with existing calendars
Reads the device's native calendars and reminders, so iCloud, Exchange, Microsoft 365 and Google accounts appear without a new account. Direct Google and Toodledo sync needs the subscription.
- 8
A 3.2 GPA, above 64 of 69
That is against the other daily planner apps we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Pocket Informant you could make: calendar, tasks, notes, natural-language input and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
Pocket Informant at a glance
- Pricing
- Free plan, from $3.99 per month, or $29.99 per year
- Free plan
- Yes
- Free trial
- A trial of the full version comes with the yearly subscription: 14 days per the vendor's site, 7 days per the App Store listing.
- Runs on
- Web, macOS, iOS, Android, Browser extension
- Made by
- Fanatic Software (Complete XRM, Inc.)
- Category
- Daily Planner Apps
- Our grade
- 3.2 GPA, very good
- Store rating
- 4.5 on the App Store, 6,071 ratings
The report card
Best for serious organisers who want calendar and tasks as one
Pocket Informant puts calendar, tasks, projects, contacts and notes in one app, and lets you run tasks the simple way, the GTD way or the Franklin Covey way. The subscription is $29.99 a year. But the free version is only a calendar, the Mac app is a separate $49.99, Windows gets only a $29.99 Outlook add-in that needs a sync subscription, and there's a lot to learn.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | $29.99 a year is $2.50 a month, inside the cheaper quarter of this category, and it opens tasks, projects, contacts, email and Informant Sync on iOS and Android. But the real bill grows: the Mac app is a separate $49.99 and the Outlook add-in for Windows another $29.99. |
| Free plan and trial | C | The free version isn't a planner, it's a calendar: it reads the calendars already on your phone and stops there. No tasks, projects, contacts, sync or customisation. The trial that comes with the yearly plan is 14 days by the vendor's site and 7 by the App Store. |
| Features | A | It lists more than the rest of this category: events and tasks together in day, week and month views, projects with sub-tasks and checklists, a task system set to Simple, GTD or Franklin Covey, plain-words entry, templates and triggers, trips that fix time zones, and geofenced places. |
| Ease of use | B | 4.5 from about 6,100 App Store ratings. It reads your device's calendars and reminders, so iCloud, Exchange and Google show up without a new account. There's a lot in here to learn, mind. |
| Platforms and integrations | A | iPhone, iPad, Android, Mac and a web app, kept in step by the paid Informant Sync, with Google Calendar, Google Tasks, Toodledo, Evernote and Outlook on the list. No Windows app, only an Outlook add-in that also needs the sync subscription. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Pocket Informant is for
- Fits if you want calendar, tasks, projects and notes in one app
- Works for people who run their tasks by GTD or Franklin Covey
Who it is not for
- Tight if you're staying free, because the free version is a calendar and nothing more
- Pricey if you want it on a Mac too, as that app is a separate $49.99 purchase
- Skip it if you want a Windows app, since Windows gets a $29.99 Outlook add-in that also needs Informant Sync
- Watch out: the trial is 14 days by the vendor's site and 7 by the App Store, and it comes only with the yearly plan
- Watch out: the web app works through an Informant Sync account, and the Mac app may need a sync subscription on top
Good to know
Good for
- People who want calendar, tasks, projects and notes in a single app
- Task management in the GTD or Franklin Covey style
- Users who move between iPhone, Android, Mac and a web browser
Worth knowing
- The free version is a calendar only. Tasks, projects, contacts, sync services and customization need the subscription.
- The Mac app is a separate $49.99 purchase, and the web app works through an Informant Sync account.
- There is no Windows app. Windows is covered by a $29.99 Outlook add-in that also needs an Informant Sync subscription.
- Trial length is stated differently by source: 14 days on the vendor's site and 7 days on the App Store listing.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$2.50
A month to start, paid by the year. There is a free plan too
Pocket Informant has a free plan. Paid plans start at $3.99 per month, or $29.99 per year.
The free version isn't a planner, it's a calendar: it reads the calendars already on your phone and stops there.
Free
$0
Basic calendar on iOS and Android. Tasks, projects, contacts, sync services and customization are not included.
Premium Month
$3.99
per month
Full feature access billed monthly through the App Store. The account reverts to the free version when the subscription ends.
Premium 3 month
$9.99
per 3 months
The same full feature access billed every 90 days, as listed on the US App Store.
Premium Yearly
$29.99
per year
All calendar views, tasks, projects, contacts, email integration, weather and Informant Sync on iOS and Android.
Informant for macOS
$49.99
one-time purchase
The Mac app, bought separately with a 30-day free trial. Syncing Informant-only data may also need a sync subscription.
Informant Sync for Outlook
$29.99
one-time purchase
Outlook add-in for Windows PCs that syncs calendars, tasks and notes. It requires an active Informant Sync subscription.
The free plan
Free version on iOS and Android: essential calendar features using the calendars already on the device. No tasks, projects, contacts, sync services or customization.
Trying it first
A trial of the full version comes with the yearly subscription: 14 days per the vendor's site, 7 days per the App Store listing.
Read from pocketinformant.com on Oct 9, 2026.
Ways to pay less
Annual discount
About 37% less on the yearly subscription
The subscription is $3.99 a month or $29.99 a year. Twelve monthly payments come to $47.88, so the yearly option costs about 37% less.
Stated on pocketinformant.com
How its prices have moved
- Jul 22, 2025Premium Yearly: $24.99 per year → $29.99 per yearThe archived copy of 22 July 2025 prices the yearly subscription at $29.99; the copy before it, of 27 April 2025, shows $24.99, as every copy back to August 2020 did.
- Jun 25, 2021Yours forever: withdrawn (was $24.99 one-time purchase)The copy of 25 June 2021 drops the buy-once option that kept full feature access for good; the copy of 14 August 2020 still offered it at $24.99 beside the subscription. Only Free and the yearly subscription are left.
What the app costs elsewhere
Each country’s App Store price for “Premium Month”, against $3.99 in the United States, in dollars at the day’s rate. The four cheapest and the four dearest of 11.
| Country | Price there | In dollars | Against the US |
|---|---|---|---|
| Philippines | ₱ 199.00 | $3.17 | 21% less |
| Canada | $4.99 | $3.51 | 12% less |
| Turkey | ₺179,99 | $3.66 | 8% less |
| Indonesia | Rp 69ribu | $3.86 | about the same |
| Germany | 3,99 € | $4.47 | 12% more |
| South Africa | R79.99 | $4.84 | 21% more |
| Mexico | $89.00 | $4.89 | 23% more |
| United Kingdom | £3.99 | $5.27 | 32% more |
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
5
Places it runs: Web, macOS, iOS, Android and Browser extension
Calendar, tasks, projects and notes in one personal organizer. Here is what it does, as its own site describes it, and what it covers: works offline, notes, templates, tasks, natural-language input, calendar.
No Windows app, only an Outlook add-in that also needs the sync subscription.
- Calendar and tasks in one view
- Day, stacked-week and month views show events and tasks together. The month view prints each event's name and time in small text instead of a dot.
- Projects and task modes
- Tasks can be grouped into projects with sub-tasks and checklists, and the task system can be set to Simple, GTD or Franklin Covey style.
- Works with existing calendars
- Reads the device's native calendars and reminders, so iCloud, Exchange, Microsoft 365 and Google accounts appear without a new account. Direct Google and Toodledo sync needs the subscription.
- Natural-language entry
- Type or speak a phrase such as a task with a day and time and the entry is filled in. Templates and triggers create frequently used events and tasks.
- TravelAssist and geofences
- Trips set the time zone for events created during travel, and geofenced locations can filter the calendar or task list and raise arrival and departure alerts.
- Informant Sync
- A paid sync service that keeps iPhone, iPad, Android, Mac and the web app in step, and connects to Outlook on Windows through a separate add-in.
Where it runs
- Web
- macOS
- iOS
- Android
- Browser extension
What it works with
- Google Calendar
- Google Tasks
- Toodledo
- Evernote
- Apple Calendar
- Apple Reminders
- Microsoft Outlook
Pocket Informant is made by Fanatic Software (Complete XRM, Inc.).
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
64/69
Other daily planner apps it is graded above
Pocket Informant's GPA of 3.2 is higher than 64 of the 69 other daily planner apps we grade, and level with 3.
It stands best on features (A, above 65 of 69) and worst on free plan and trial (C, above 6).
Its paid plans start at $2.50 a month when paid by the year, against a middle price of $4.17 for the category: 7 of the 52 others that charge start lower.
On features, ease of use and platforms it scores 3.7 out of 4, and no tool on the category's chart scores higher without costing more.
Each grade against the category
Every bar is all 70 daily planner apps we grade, cut by the letter each got. Pocket Informant’s own letter is outlined.
- BValue for moneyAbove 37 of 69
- CFree plan and trialAbove 6 of 69
- AFeaturesAbove 65 of 69
- BEase of useAbove 37 of 69
- APlatforms and integrationsAbove 55 of 69
Price against what you get
Each dot is one of 57 daily planner apps. Further left costs less; higher up scores better on features, ease of use and platforms. Pocket Informant is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Pocket Informant you could make: calendar, tasks, notes, natural-language input and templates. What surrounds it you could not. The 3 things listed below take a company, not a weekend.
It is one of the better ones too: its GPA of 3.2 is higher than 64 of the 69 other daily planner apps we grade. It costs $29.99 a year.
What you could make
- Calendar, tasks, notes, natural-language input and templates: an app builder makes these well.
What you could not
- Apps for macOS, iOS and Android that stay in step with each other.
- It plugs into other products, Google Calendar, Google Tasks and Toodledo among them.
- The depth: we grade its features A, which means it covers the whole job.
What this rests on. Pocket Informant’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Fantastical, BusyCal, 24me, Opus One and EPIM (EssentialPIM)
The 5 tools Pocket Informant is most often weighed against, with where each one differs from it.
- 2.4GPA
Fantastical
Free plan · from $4.75/mo
Calendar and tasks app for Apple devices, Windows and Googlebook.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists an Android app.
- Only Pocket Informant lists a browser extension.
- 2.4GPA
BusyCal
Free plan · from $49.99 one-time
Customizable calendar and task app for Mac and iPhone.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists an Android app.
- Only Pocket Informant lists a browser extension.
- 2.8GPA
24me
Free plan · from $7.99/mo
Calendar, to-do list and notes combined in one mobile organizer.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists a macOS app.
- Only Pocket Informant lists a browser extension.
- 2.6GPA
Opus One
Free plan · from $4.99
Paper-style daily planner for iPhone, iPad and Mac.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists an Android app.
- Only Pocket Informant lists a browser extension.
- 2.8GPA
EPIM (EssentialPIM)
Free plan · from ₹4,814.95/yr
Windows organizer for email, calendar, tasks, notes and passwords.
- Only Pocket Informant lists a web app.
- Only Pocket Informant lists a macOS app.
- Only Pocket Informant lists a browser extension.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
16
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Pocket Informant free?
Pocket Informant has a free plan. Free version on iOS and Android: essential calendar features using the calendars already on the device.
How much does Pocket Informant cost?
Pocket Informant lists 6 plans. Free: $0.
What platforms does Pocket Informant work on?
Pocket Informant is available on iOS, Android, macOS and Web. It also has a browser extension.
Does Pocket Informant offer any discounts?
Pocket Informant publicly lists the following: About 37% less on the yearly subscription.
How is Pocket Informant rated?
Pocket Informant's iPhone and iPad app averages 4.5 out of 5 from 6,071 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Pocket Informant have a Windows app?
No Windows app was listed when its pages were read on Oct 9, 2026. Pocket Informant is listed for iOS, Android, macOS and Web.
Does Pocket Informant have a Linux app?
No Linux app was listed when its pages were read on Oct 9, 2026. Pocket Informant is listed for iOS, Android, macOS and Web.
Is Pocket Informant open source?
Pocket Informant is not described as open source on its own site, as read on Oct 9, 2026.
Does Pocket Informant work offline?
Yes, according to its own site. What works without a connection differs by plan and platform, so check the vendor's page for the detail.
What does Pocket Informant integrate with?
Pocket Informant's listing names Google Calendar, Google Tasks, Toodledo, Evernote, Apple Calendar, Apple Reminders and Microsoft Outlook.
Does Pocket Informant have a free trial?
Yes. A trial of the full version comes with the yearly subscription: 14 days per the vendor's site, 7 days per the App Store listing.
Who makes Pocket Informant?
Pocket Informant is made by Fanatic Software (Complete XRM, Inc.).
What are the alternatives to Pocket Informant?
The closest alternatives to Pocket Informant in our directory are Fantastical, BusyCal, 24me, Opus One and EPIM (EssentialPIM).
How does Pocket Informant compare with other daily planner apps?
Pocket Informant's GPA of 3.2 is higher than 64 of the 69 other daily planner apps we grade, and level with 3.
Is Pocket Informant good value for money?
ToolGPA grades Pocket Informant B for value for money. Its paid plans start at $2.50 a month when paid by the year, against a middle price of $4.17 for the category: 7 of the 52 others that charge start lower.
Could I make my own version of Pocket Informant?
The plain part of Pocket Informant you could make: calendar, tasks, notes, natural-language input and templates.
Where this guide comes from
The prices, plans, platforms and features were read from Pocket Informant’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Pocket Informant's own pages on 9 October 2026, and its App Store rating. Also tested with a demo account on 2026-05-05.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Fanatic Software (Complete XRM, Inc.). Prices change, so check pocketinformant.com before you buy.
- pocketinformant.com
- pocketinformant.com/products/pocket-informant-v5/
- pocketinformant.com/informant-android/
- pocketinformant.com/products/mac-organizer-app/
- pocketinformant.com/informant-for-web/
- pocketinformant.com/products/informantsync/
- pocketinformant.com/informant-sync-outlook/
- pocketinformant.com/shop/
- pocketinformant.com/company-press/
- apps.apple.com/us/app/pocket-informant/id1141040577
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Pocket Informant, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/pocket-informant
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Pocket Informant: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/pocket-informant
Know someone choosing between daily planner apps?
Send them this guide: toolgpa.com/tools/pocket-informant/guide
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See our other guides
The best-graded daily planner apps after Pocket Informant, each with an Insider's Guide of its own.
- Daily Planner Apps Insider's GuideEvery one of the 70 daily planner apps we grade, compared
- Hero Assistant Insider's GuideDaily assistant app combining calendar, to-dos, habits and notes3.4 GPA
- LiveIt Insider's GuidePersonal organizer joining planner, journal, notes and habits3.4 GPA
- Open Sunsama Insider's GuideSelf-hostable daily planner with time blocking and an MCP server3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Pocket Informant’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Pocket Informant is a trademark of its owner, and this guide is not made, paid for or approved by Fanatic Software (Complete XRM, Inc.). Prices and plans change: check pocketinformant.com before you buy.