The Read AI Insider’s Guide
Everything we know about Read AI in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Read AI
The Insider’s Guide
Meeting notetaker with search across meetings, email and chat
Every plan, grade, refund rule and rival among AI meeting note takers, read from Read AI’s own pages.
Made by Read AI, Inc. · checked Oct 4, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Read AI’s own pages, its app-store listings and our grades. Every fact in it is on Read AI’s page too, where it is kept up to date. Checked Oct 4, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 23 of the 48 other AI meeting note takers we grade
Read AI generates transcripts, recaps and action items for meetings on Google Meet, Zoom and Microsoft Teams. Its desktop apps record meetings directly from the computer, and the phone apps capture in-person meetings. It also summarizes email and messaging and offers a search assistant that answers questions with citations. The free plan covers 5 meeting transcripts a month, and audio and video playback is reserved for the Enterprise tiers.
To get you started, here are 9 things to know about Read AI, taken from its own pages and our grades.
The free plan asks for no card, and the recap turns up without you taking a single note.
- 1
Best for one search across meetings, email and chat
Read AI is a meeting notetaker for Meet, Zoom and Teams that also summarizes email and chat, and answers questions across all three with its sources cited.
- 2
Paid plans start at $15 a month for each person
As its pricing page puts it: $15 per user / month, billed annually.
- 3
There is a free plan
5 meeting transcripts a month, with summaries, enterprise search, the meeting coach, basic integrations and the desktop and mobile apps. No credit card required.
- 4
It runs on 5 platforms
Web, macOS, Windows, iOS and Android, with a browser extension too.
- 5
Meeting recaps and transcripts
Produces a recap, action items and highlights for each meeting on Google Meet, Zoom or Microsoft Teams. Free covers 5 transcripts a month; paid plans are unlimited.
- 6
Search with cited answers
Ask what was decided, who owns it and what is still open, and get answers that cite their source. Search is listed as unlimited on every plan.
- 7
Email and messaging summaries
Summaries are not limited to meetings: the plans also list summaries for email and messaging, with Gmail, Outlook and Slack among the connected services.
- 8
A 2.6 GPA, above 23 of 48
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Read AI you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
Read AI at a glance
- Pricing
- Free plan, from $15 per user / month, billed annually
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, macOS, Windows, iOS, Android, Browser extension
- Made by
- Read AI, Inc., since 2021
- Category
- AI Meeting Notes
- Our grade
- 2.6 GPA, good
- Store rating
- 4.9 on the App Store, 967 ratings
The report card
Best for one search across meetings, email and chat
Read AI is a meeting notetaker for Meet, Zoom and Teams that also summarizes email and chat, and answers questions across all three with its sources cited. The price holds it back. Pro is $15 a user a month on the yearly plan and $19.75 monthly, replaying the recording waits for Enterprise at $22.50, every seat in a workspace must be on the same plan, and there are no refunds.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | Pro is $15 a user a month billed yearly and $19.75 month to month, so you're at the dear end of this category on the yearly plan and in its dearest tenth if you pay monthly. Pro works from transcripts only: playback waits for Enterprise at $22.50. No refunds, either. |
| Free plan and trial | C | 5 meeting transcripts a month, with summaries, unlimited search, the meeting coach, basic integrations and the desktop and phone apps, and no card asked for. Five is a handful, though — in calls most days and you're done by the second week. |
| Features | B | It covers the job: recaps, action items and highlights on Meet, Zoom and Teams, search that answers with citations across meetings, email and messaging, and a coach on how you speak. Playback and video highlights are Enterprise only. |
| Ease of use | B | 4.9 from about 970 App Store ratings, just short of the 1,000 an A needs. The free plan asks for no card, and the recap turns up without you taking a single note. |
| Platforms and integrations | A | Web, Mac, Windows, iPhone, Android and a browser extension, working with Zoom, Meet, Teams, Gmail, Outlook and Slack, with premium links to Notion, Salesforce, HubSpot, Jira and Zapier from Pro. There's an MCP server and an API as well. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Read AI is for
- Fits if you want one search across your meetings, email and chat, with sources cited
- Works for university staff and students with a .edu email, on the EDU plan at $60 a year
Who it is not for
- Tight if you stay free and sit in more than 5 meetings a month, the free plan's cap
- Pricey if all you want is notes, at $15 a user a month on the yearly plan and $19.75 monthly
- Skip it if you want to replay the recording, because playback and video highlights need Enterprise at $22.50
- Watch out: every license in a workspace must be on the same plan, and Enterprise+ needs at least 5
- Watch out: there are no refunds, so a canceled plan just runs to the end of the billing period
Good to know
Good for
- People who want one search across meetings, email and chat
- Students and staff at universities, who get low-cost EDU plans
- People who want coaching feedback on how they run meetings
Worth knowing
- The Free plan covers 5 meeting transcripts a month.
- Audio and video playback and video highlights need Enterprise; the Pro plan does not include them.
- All licenses in a workspace must be on the same plan, and Enterprise+ requires at least 5 licenses.
- Read AI does not offer refunds; a canceled subscription runs to the end of the billing period.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$15
A month to start, for each person. There is a free plan too
Read AI has a free plan. Paid plans start at $15 per user / month, billed annually.
Five is a handful, though — in calls most days and you're done by the second week.
Free
$0
5 meeting transcripts a month, summaries, unlimited search, meeting coach and basic integrations.
Pro
$15
per user / month, billed annually ($19.75 billed monthly)
Unlimited meeting transcripts, priority processing, 100 file upload credits a month and premium integrations.
Enterprise
$22.50
per user / month, billed annually ($29.75 billed monthly)
Adds audio and video playback, video highlights, 200 file upload credits a month and premium support.
Enterprise+
$29.75
per user / month, billed annually ($39.75 billed monthly)
Minimum 5 licenses. Adds HIPAA compliance, SAML and SCIM, domain capture and a custom data retention policy.
The free plan
5 meeting transcripts a month, with summaries, enterprise search, the meeting coach, basic integrations and the desktop and mobile apps. No credit card required.
Read from read.ai on Oct 4, 2026.
Ways to pay less
Annual discount
25% off with annual billing
Read AI's pricing page marks annual billing as -25%: Pro is $15 instead of $19.75 per user per month, Enterprise $22.50 instead of $29.75 and Enterprise+ $29.75 instead of $39.75.
Stated on read.aiEducation
EDU plan at $60 a year
Active students and staff at higher-education institutions who sign up with a .edu email can buy the EDU plan for $60 a year (30 meetings a month) or EDU + Video for $100 a year.
Stated on read.aiOther savings
Volume discounts from 100 licenses
The pricing page lists volume discounts of 10% for 100 or more licenses, 15% for 500 or more and 20% for 1,000 or more.
Stated on read.ai
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
6
Places it runs: Web, macOS, Windows, iOS, Android and Browser extension
Meeting notetaker with search across meetings, email and chat. Here is what it does, as its own site describes it, and what it covers: public API, AI features, meeting notes, transcription, chat assistant, AI search.
Playback and video highlights are Enterprise only.
- Meeting recaps and transcripts
- Produces a recap, action items and highlights for each meeting on Google Meet, Zoom or Microsoft Teams. Free covers 5 transcripts a month; paid plans are unlimited.
- Search with cited answers
- Ask what was decided, who owns it and what is still open, and get answers that cite their source. Search is listed as unlimited on every plan.
- Email and messaging summaries
- Summaries are not limited to meetings: the plans also list summaries for email and messaging, with Gmail, Outlook and Slack among the connected services.
- Meeting coach
- A personalized coach gives feedback on how you speak and run meetings. It is included on every plan, including Free.
- Playback and video highlights
- Audio and video playback and video highlights are available on Enterprise and Enterprise+ only; Free and Pro work from transcripts and summaries.
- Integrations, MCP and API
- Premium integrations such as Notion, Salesforce, HubSpot, Jira, Confluence and Zapier, plus webhooks, start on Pro. Read AI also offers an MCP server and an API.
Where it runs
- Web
- macOS
- Windows
- iOS
- Android
- Browser extension
What it works with
- Zoom
- Google Meet
- Microsoft Teams
- Slack
- Salesforce
- HubSpot
- Notion
- Jira
Read AI is made by Read AI, Inc., and has been around since 2021.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
23/48
Other AI meeting note takers it is graded above
Read AI's GPA of 2.6 is higher than 23 of the 48 other AI meeting note takers we grade, and level with 8.
It stands best on platforms and integrations (A, above 30 of 48) and worst on value for money (D, above 0).
Its paid plans start at $15 a month for each person, against a middle price of $10 for the category: 33 of the 47 others that charge start lower.
On features, ease of use and platforms it scores 3.3 out of 4. 6 tools score higher and cost less.
Each grade against the category
Every bar is all 49 AI meeting note takers we grade, cut by the letter each got. Read AI’s own letter is outlined.
- DValue for moneyAbove 0 of 48
- CFree plan and trialAbove 5 of 48
- BFeaturesAbove 10 of 48
- BEase of useAbove 20 of 48
- APlatforms and integrationsAbove 30 of 48
Price against what you get
Each dot is one of 48 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Read AI is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Read AI you would be making a bot that joins your calls and turns the talk into notes. That is not a weekend's work, with an AI app builder or without one.
It costs $180 a year.
What you could not
- A bot that joins your calls and turns the talk into notes.
- A search engine with an AI model behind it.
- An AI model, which you can rent by the request but not make.
- Speech turned into text you can trust.
- Apps for macOS, Windows, iOS and Android that stay in step with each other.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Zoom, Google Meet and Microsoft Teams among them, and has an API.
- People on the other end: coaches. No app builder makes those.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. Read AI’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Otter.ai, Fireflies.ai, Fathom, tl;dv and Fellow
The 5 tools Read AI is most often weighed against, with where each one differs from it.
- 3.0GPA
Otter.ai
Free plan · from $8.33/mo
Live meeting transcription with summaries and AI chat.
- Read AI also covers AI search.
- 3.2GPA
Fireflies.ai
Free plan · from $10/mo
Meeting notetaker that records, transcribes and summarizes calls.
- Read AI also covers AI search.
- Fireflies.ai also covers dictation.
- 2.8GPA
Fathom
Free plan · from $15/mo
AI notetaker for Zoom, Google Meet and Teams with a free plan.
- Only Read AI lists a web app.
- Only Read AI lists an Android app.
- Only Read AI lists a browser extension.
- 2.4GPA
tl;dv
Free plan · from $18/mo
Meeting recorder and AI notetaker for Zoom, Meet and Teams.
- Read AI also covers AI search.
- tl;dv also covers templates.
- 2.6GPA
Fellow
Free plan · from $7/mo
AI meeting assistant with recording, notes and admin controls.
- Read AI also covers AI search.
- Fellow also covers templates.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
15
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Read AI free?
Read AI has a free plan. 5 meeting transcripts a month, with summaries, enterprise search, the meeting coach, basic integrations and the desktop and mobile apps.
How much does Read AI cost?
Read AI lists 4 plans. Free: $0.
What platforms does Read AI work on?
Read AI is available on Web, macOS, Windows, iOS and Android. It also has a browser extension.
Does Read AI offer any discounts?
Read AI publicly lists the following: 25% off with annual billing; EDU plan at $60 a year; Volume discounts from 100 licenses.
How is Read AI rated?
Read AI's iPhone and iPad app averages 4.9 out of 5 from 967 ratings on the App Store in the United States, as read on Oct 5, 2026.
Does Read AI have a Linux app?
No Linux app was listed when its pages were read on Oct 4, 2026. Read AI is listed for Web, macOS, Windows, iOS and Android.
Is Read AI open source?
Read AI is not described as open source on its own site, as read on Oct 4, 2026.
Does Read AI have an API?
Yes. Read AI offers a public API, according to its own site.
What does Read AI integrate with?
Read AI's listing names Zoom, Google Meet, Microsoft Teams, Slack, Salesforce, HubSpot, Notion and Jira.
Does Read AI have a student discount?
EDU plan at $60 a year. Active students and staff at higher-education institutions who sign up with a .edu email can buy the EDU plan for $60 a year (30 meetings a month) or EDU + Video for $100 a year.
Who makes Read AI?
Read AI is made by Read AI, Inc. It dates from 2021.
What are the alternatives to Read AI?
The closest alternatives to Read AI in our directory are Otter.ai, Fireflies.ai, Fathom, tl;dv and Fellow.
How does Read AI compare with other AI meeting note takers?
Read AI's GPA of 2.6 is higher than 23 of the 48 other AI meeting note takers we grade, and level with 8.
Is Read AI good value for money?
ToolGPA grades Read AI D for value for money. Its paid plans start at $15 a month for each person, against a middle price of $10 for the category: 33 of the 47 others that charge start lower.
Could I make my own version of Read AI?
To replace Read AI you would be making a bot that joins your calls and turns the talk into notes.
Where this guide comes from
The prices, plans, platforms and features were read from Read AI’s own pages on Oct 4, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from Read AI's own pages on 4 October 2026, and its App Store rating. Also tested with a demo account on 2026-08-24.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Read AI, Inc. Prices change, so check read.ai before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Read AI, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/read-ai
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Read AI: The Insider's Guide", checked Oct 4, 2026. https://toolgpa.com/tools/read-ai
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/read-ai/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded AI meeting note takers after Read AI, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 49 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Read AI’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Read AI is a trademark of its owner, and this guide is not made, paid for or approved by Read AI, Inc. Prices and plans change: check read.ai before you buy.