The Rev Insider’s Guide
Everything we know about Rev in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Rev
The Insider’s Guide
AI and human transcription, now sold as a legal evidence platform
Every plan, grade, refund rule and rival among AI meeting note takers, read from Rev’s own pages.
Made by Rev · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Rev’s own pages, its app-store listings and our grades. Every fact in it is on Rev’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 8 of the 68 other AI meeting note takers we grade
Rev transcribes audio and video with AI, or with human transcribers for a per-minute fee. Its current pricing page is built around legal and investigative work: subscriptions add multi-file analysis, workflow templates and deposition citations. It is a file-and-recording tool rather than a bot that joins meetings.
To get you started, here are 9 things to know about Rev, taken from its own pages and our grades.
You upload a file or record on the app, then edit the transcript.
- 1
Best for AI and human transcripts, now priced for legal work
Rev transcribes files with AI or with human transcribers for a per-minute fee, and its pricing page is written for legal and investigative work.
- 2
Paid plans start at $25.49 a month for each person
As its pricing page puts it: $25.49 per seat / month, billed annually ($29.99 billed monthly).
- 3
There is a free plan
45 AI transcription and caption minutes a month for 1 user, English only, 5 files analyzed at a time.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
AI transcription and captions
Monthly AI minutes cover both transcripts and captions: 45 on Free, 5,000 per user on Essentials, 10,000 on Pro.
- 6
Human-verified transcripts
Human transcription is sold by the minute, with 99%+ accuracy promised in 12 hours or less; subscribers get a discount.
- 7
Multi-file analysis
Analyze several case files at once, from 5 on Free up to 500 on Unlimited, with workflow templates on paid plans.
- 8
A 2.2 GPA, above 8 of 68
That is against the other AI meeting note takers we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
Nothing Rev does is plain enough to make in a weekend. The 5 things listed below take a company.
Rev at a glance
- Pricing
- Free plan, from $25.49 per seat / month, billed annually ($29.99 billed monthly)
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, iOS, Android
- Made by
- Rev
- Category
- AI Meeting Notes
- Our grade
- 2.2 GPA, fair
The report card
Best for AI and human transcripts, now priced for legal work
Rev transcribes files with AI or with human transcribers for a per-minute fee, and its pricing page is written for legal and investigative work. The free plan is 45 AI minutes a month in English only, and the paid plans start at $25.49 a seat.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | D | $25.49 a seat a month on Essentials, billed yearly, right at the dearest tenth of the category. Pro is $47.99 a seat, and human transcripts cost $1.99 a minute. |
| Free plan and trial | C | Free is 45 AI minutes a month for one user, English only, 5 files at a time. |
| Features | C | AI transcripts and captions, human transcripts, multi-file analysis, deposition citations and a mobile app. It has no live meeting-bot feature on the pricing page. |
| Ease of use | B | No store rating on record. You upload a file or record on the app, then edit the transcript. |
| Platforms and integrations | B | Web, iPhone and Android, with Clio Manage, Dropbox, Google Drive and YouTube, but no desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Rev is for
- Fits if you transcribe interviews or depositions and want human checking on tap
- Works for small legal teams that need page and line citations
Who it is not for
- Pricey if you're one person: $25.49 a seat a month, and human transcripts are $1.99 a minute extra
- Tight if you stay free, as it's 45 minutes a month in English only
- Not for you if you want a bot that joins your meetings, as none is listed
- Watch out: Essentials has 3 users and Pro 5, and larger teams go through sales on Unlimited
- Skip it if you need languages beyond English on a low plan: Spanish starts at Essentials and 37+ languages at Pro
Good to know
Good for
- Law firms and investigators working through audio, video and documents
- Journalists and researchers who sometimes need human-checked transcripts
- Solo users who want a small monthly allowance of AI minutes at no cost
Worth knowing
- Human transcription and captions are separate per-minute services at $1.99 per minute.
- Free is English only; Essentials adds Spanish and Pro 37+ languages.
- The pricing page is written for legal and investigative work and lists no live meeting-bot feature.
- Essentials includes 3 users and Pro 5; larger teams go through sales on Unlimited.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$25.49
A month to start, for each person. There is a free plan too
Rev has a free plan. Paid plans start at $25.49 per seat / month, billed annually ($29.99 billed monthly).
Free
$0
45 AI minutes a month, 1 user, English only, document editor (beta) and the mobile dictation app.
Essentials
$25.49
per seat / month, billed annually ($29.99 billed monthly)
3 users, 5,000 AI minutes per user a month, English and Spanish, 10 files at once, 10% off human services.
Pro
$47.99
per seat / month, billed annually ($59.99 billed monthly)
5 users, 10,000 AI minutes per user, 37+ languages, 50 files at once, Clio Manage, 15% off human services.
Unlimited
Custom
Unlimited users and AI minutes, CJIS and HIPAA compliance, SSO, 500 files at once and a dedicated specialist.
The free plan
45 AI transcription and caption minutes a month for 1 user, English only, 5 files analyzed at a time.
Read from rev.com on Nov 12, 2026.
Ways to pay less
Annual discount
Two months free with annual billing
Rev's pricing page lists 2 months free on annual pricing, for example $305.90 a year for Essentials against $29.99 a month.
Stated on rev.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
AI and human transcription, now sold as a legal evidence platform. Here is what it does, as its own site describes it, and what it covers: AI features, transcription.
AI transcripts and captions, human transcripts, multi-file analysis, deposition citations and a mobile app.
- AI transcription and captions
- Monthly AI minutes cover both transcripts and captions: 45 on Free, 5,000 per user on Essentials, 10,000 on Pro.
- Human-verified transcripts
- Human transcription is sold by the minute, with 99%+ accuracy promised in 12 hours or less; subscribers get a discount.
- Multi-file analysis
- Analyze several case files at once, from 5 on Free up to 500 on Unlimited, with workflow templates on paid plans.
- Legal formats
- Page and line citations for depositions, plus legal rough draft and premium transcripts priced by the page.
- Image analysis and document editor
- Pro adds image analysis; the document editor is labeled beta and is available from the Free plan.
- Mobile recording app
- An iOS and Android app records and dictates on the go, and is included from the Free plan.
Where it runs
- Web
- iOS
- Android
What it works with
- Clio Manage
- Dropbox
- Google Drive
- YouTube
- Vimeo
Rev is made by Rev.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
8/68
Other AI meeting note takers it is graded above
Rev's GPA of 2.2 is higher than 8 of the 68 other AI meeting note takers we grade, and level with 20.
It stands best on ease of use (B, above 37 of 68) and worst on value for money (D, above 1).
Its paid plans start at $25.49 a month for each person, against a middle price of $11.99 for the category: 59 of the 62 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 29 tools score higher and cost less.
Each grade against the category
Every bar is all 69 AI meeting note takers we grade, cut by the letter each got. Rev’s own letter is outlined.
- DValue for moneyAbove 1 of 68
- CFree plan and trialAbove 11 of 68
- CFeaturesAbove 0 of 68
- BEase of useAbove 37 of 68
- BPlatforms and integrationsAbove 9 of 68
Price against what you get
Each dot is one of 63 AI meeting note takers. Further left costs less; higher up scores better on features, ease of use and platforms. Rev is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
Nothing Rev does is plain enough to make in a weekend. The 5 things listed below take a company.
That makes this kind of software worth paying for, not this one in particular: 40 of the 68 other AI meeting note takers grade higher. It costs $305.88 a year.
What you could not
- Speech turned into text you can trust.
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
- It plugs into other products, Clio Manage, Dropbox and Google Drive among them.
- AI features, unless you pay a model provider for each request yourself.
What this rests on. Rev’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Otter.ai, Trint, Sonix, Verbit and HappyScribe
The 5 tools Rev is most often weighed against, with where each one differs from it.
- 3.0GPA
Otter.ai
Free plan · from $8.33/mo
Live meeting transcription with summaries and AI chat.
- Only Otter.ai lists macOS and Windows apps.
- Only Otter.ai lists a browser extension.
- Otter.ai also covers meeting notes and chat assistant.
- 2.0GPA
Trint
Free trial · from $79/mo
Transcription and live capture platform built for newsrooms.
- Rev has a free plan. Trint does not, though it has a free trial.
- Only Trint lists macOS and Windows apps.
- 2.2GPA
Sonix
Free trial · from $25/mo
Browser-based transcription, translation and meeting recorder.
- Rev has a free plan. Sonix does not, though it has a free trial.
- Only Rev lists iOS and Android apps.
- Sonix also covers meeting notes.
- 1.8GPA
Verbit
Paid
Captioning and transcription for legal, media, corporate and education.
- Rev has a free plan. Verbit does not.
- Only Rev lists iOS and Android apps.
- Verbit also covers meeting notes and documents.
- 2.4GPA
HappyScribe
Free plan · from $8.50/mo
AI transcription, subtitles and meeting notes in 150+ languages.
- HappyScribe also covers meeting notes and chat assistant.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Rev free?
Rev has a free plan. 45 AI transcription and caption minutes a month for 1 user, English only, 5 files analyzed at a time.
How much does Rev cost?
Rev lists 4 plans. Free: $0.
What platforms does Rev work on?
Rev is available on Web, iOS and Android.
Does Rev offer any discounts?
Rev publicly lists the following: Two months free with annual billing.
Does Rev have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Rev is listed for Web, iOS and Android.
Does Rev have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Rev is listed for Web, iOS and Android.
Is Rev open source?
Rev is not described as open source on its own site, as read on Nov 12, 2026.
What does Rev integrate with?
Rev's listing names Clio Manage, Dropbox, Google Drive, YouTube and Vimeo.
Who makes Rev?
Rev is made by a company of the same name.
What are the alternatives to Rev?
The closest alternatives to Rev in our directory are Otter.ai, Trint, Sonix, Verbit and HappyScribe.
How does Rev compare with other AI meeting note takers?
Rev's GPA of 2.2 is higher than 8 of the 68 other AI meeting note takers we grade, and level with 20.
Is Rev good value for money?
ToolGPA grades Rev D for value for money. Its paid plans start at $25.49 a month for each person, against a middle price of $11.99 for the category: 59 of the 62 others that charge start lower.
Could I make my own version of Rev?
Nothing Rev does is plain enough to make in a weekend. The 5 things listed below take a company.
Where this guide comes from
The prices, plans, platforms and features were read from Rev’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Rev's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Rev. Prices change, so check rev.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Rev, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/rev
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Rev: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/rev
Know someone choosing between AI meeting note takers?
Send them this guide: toolgpa.com/tools/rev/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded AI meeting note takers after Rev, each with an Insider's Guide of its own.
- AI Meeting Notes Insider's GuideEvery one of the 69 AI meeting note takers we grade, compared
- HyNote Insider's GuideAI note taker for meetings, audio, PDFs and videos3.4 GPA
- Wave AI Insider's GuideAI note taker and recorder for meetings, calls and lectures3.4 GPA
- Fireflies.ai Insider's GuideMeeting notetaker that records, transcribes and summarizes calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Rev’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Rev is a trademark of its owner, and this guide is not made, paid for or approved by Rev. Prices and plans change: check rev.com before you buy.