The ShiftWizard Insider’s Guide
Everything we know about ShiftWizard in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
ShiftWizard
The Insider’s Guide
Healthcare staff scheduling with self-scheduling and shift swaps
Every plan, grade, refund rule and rival among shift scheduling apps, read from ShiftWizard’s own pages.
Made by HealthStream · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from ShiftWizard’s own pages, its app-store listings and our grades. Every fact in it is on ShiftWizard’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
1.6
GPA, above 0 of the 49 other shift scheduling apps we grade
ShiftWizard is a nurse and staff scheduling product from HealthStream, built for healthcare organizations. It supports demand forecasting, self-scheduling and mobile shift swaps, and live dashboards. The vendor says it integrates with HR, payroll, EMR and ERP systems, including a Workday-certified integration.
To get you started, here are 7 things to know about ShiftWizard, taken from its own pages and our grades.
But no price is published, its page lives inside HealthStream's catalogue, and it is built for healthcare only.
- 1
Best for hospital nurse self-scheduling
ShiftWizard offers self-scheduling and shift swaps for hospital teams.
- 2
It runs on Web
Web.
- 3
Self-scheduling
Staff manage their own availability, preferences and shift changes from their phones.
- 4
Mobile shift swaps
Managers and staff can view, swap and manage shifts from anywhere on mobile.
- 5
Predictive scheduling
Demand forecasting and real-time staffing insights, which the vendor says help cut overtime and agency spend.
- 6
A 1.6 GPA, above 0 of 49
That is against the other shift scheduling apps we grade, on value, the free plan, features, ease of use and platforms.
- 7
Keep it
The plain part of ShiftWizard you could make: reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
ShiftWizard at a glance
- Pricing
- Paid
- Free plan
- No
- Free trial
- None stated
- Runs on
- Web
- Made by
- HealthStream
- Category
- Shift Scheduling
- Our grade
- 1.6 GPA, weak
The report card
Best for hospital nurse self-scheduling
ShiftWizard offers self-scheduling and shift swaps for hospital teams. But no price is published, its page lives inside HealthStream's catalogue, and it is built for healthcare only.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | No price on record: the page offers a demo request only. |
| Free plan and trial | F | Nothing free is listed: no free plan and no trial on the pages we read. |
| Features | C | Self-scheduling, mobile swaps, predictive scheduling and dashboards. The listing is short, and it names only Workday as an integration. |
| Ease of use | C | No store rating on record. It's a sales-led rollout inside a larger vendor's products. |
| Platforms and integrations | C | Web, with mobile swaps mentioned and Workday as the one named integration. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who ShiftWizard is for
- Fits if you run a hospital unit and want staff to pick and swap their own shifts
- Works for health systems that already use HealthStream or Workday
Who it is not for
- Skip it if you're not in healthcare staffing
- Not for you if you want a price before a demo
- Watch out: it's one product in the HealthStream catalogue, with the page hosted there
Good to know
Good for
- Hospitals and health systems scheduling nurses and clinical staff
- Organizations that already use Workday for HR
- Units that want staff to pick up open shifts themselves
Worth knowing
- No pricing is published; the page offers a demo request only.
- ShiftWizard is one product in the HealthStream catalog, and its page is hosted on healthstream.com.
- Built for healthcare staffing, so it is a narrow fit for retail or restaurant rosters.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
ShiftWizard's current pricing could not be confirmed from its own site.
No price on record: the page offers a demo request only.
We could not confirm ShiftWizard’s current prices from its own site, so this guide lists no plans. healthstream.com has them.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
1
Place it runs: Web
Healthcare staff scheduling with self-scheduling and shift swaps. Here is what it does, as its own site describes it, and what it covers: reports, shift scheduling, dashboards.
Self-scheduling, mobile swaps, predictive scheduling and dashboards.
- Self-scheduling
- Staff manage their own availability, preferences and shift changes from their phones.
- Mobile shift swaps
- Managers and staff can view, swap and manage shifts from anywhere on mobile.
- Predictive scheduling
- Demand forecasting and real-time staffing insights, which the vendor says help cut overtime and agency spend.
- Live dashboards and reports
- Dashboards and reports across teams and time periods to support staffing decisions.
- System integrations
- Connects to HR, payroll, EMR and ERP systems; the vendor calls it the first healthcare scheduling product with a Workday-certified integration.
Where it runs
- Web
What it works with
- Workday
ShiftWizard is made by HealthStream.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
0/49
Other shift scheduling apps it is graded above
ShiftWizard's GPA of 1.6 is higher than 0 of the 49 other shift scheduling apps we grade, and level with 3.
It stands best on value for money (C, above 4 of 49) and worst on free plan and trial (F, above 0).
Each grade against the category
Every bar is all 50 shift scheduling apps we grade, cut by the letter each got. ShiftWizard’s own letter is outlined.
- CValue for moneyAbove 4 of 49
- FFree plan and trialAbove 0 of 49
- CFeaturesAbove 0 of 49
- CEase of useAbove 0 of 49
- CPlatforms and integrationsAbove 0 of 49
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of ShiftWizard you could make: reports. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
That makes this kind of software worth paying for, not this one in particular: 46 of the 49 other shift scheduling apps grade higher.
What you could make
- Reports: an app builder makes this well.
What you could not
- A rota the whole staff sees on their phones, with swaps and alerts.
- Connections that pull numbers from dozens of other services.
What this rests on. ShiftWizard’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Nursegrid, OnShift, symplr Workforce and SmartLinx
The 4 tools ShiftWizard is most often weighed against, with where each one differs from it.
- 2.2GPA
Nursegrid
Free trial · from $5/mo
Shift scheduling for care teams, tied to a mobile app for nurses.
- Only Nursegrid lists iOS and Android apps.
- ShiftWizard also covers reports and dashboards.
- Nursegrid also covers calendar.
- 1.8GPA
OnShift
Paid
Staff scheduling and hiring software for senior care providers.
- ShiftWizard also covers dashboards.
- OnShift also covers applicant tracking.
- 1.8GPA
symplr Workforce
Paid
Nurse scheduling and healthcare timekeeping for health systems.
- ShiftWizard also covers dashboards.
- symplr Workforce also covers time clock and time off.
- 2.0GPA
SmartLinx
Paid
Census-driven staff scheduling for senior care facilities.
- Only SmartLinx lists iOS and Android apps.
- ShiftWizard also covers dashboards.
- SmartLinx also covers payroll, time clock and time off.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
10
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is ShiftWizard free?
No. ShiftWizard is a paid product.
What platforms does ShiftWizard work on?
ShiftWizard is available on Web.
Does ShiftWizard have an Android app?
No Android app was listed when its pages were read on Nov 13, 2026. ShiftWizard is listed for Web.
Does ShiftWizard have an iPhone app?
No iPhone app was listed when its pages were read on Nov 13, 2026. ShiftWizard is listed for Web.
Is ShiftWizard open source?
ShiftWizard is not described as open source on its own site, as read on Nov 13, 2026.
What does ShiftWizard integrate with?
ShiftWizard's listing names Workday. A listing names up to eight integrations, so it may connect to more.
Who makes ShiftWizard?
ShiftWizard is made by HealthStream.
What are the alternatives to ShiftWizard?
The closest alternatives to ShiftWizard in our directory are Nursegrid, OnShift, symplr Workforce and SmartLinx.
How does ShiftWizard compare with other shift scheduling apps?
ShiftWizard's GPA of 1.6 is higher than 0 of the 49 other shift scheduling apps we grade, and level with 3.
Could I make my own version of ShiftWizard?
The plain part of ShiftWizard you could make: reports. What surrounds it you could not.
Where this guide comes from
The prices, plans, platforms and features were read from ShiftWizard’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from HealthStream's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by HealthStream. Prices change, so check healthstream.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- ShiftWizard, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/shiftwizard
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "ShiftWizard: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/shiftwizard
Know someone choosing between shift scheduling apps?
Send them this guide: toolgpa.com/tools/shiftwizard/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded shift scheduling apps after ShiftWizard, each with an Insider's Guide of its own.
- Shift Scheduling Insider's GuideEvery one of the 50 shift scheduling apps we grade, compared
- Connecteam Insider's GuideEmployee app for shifts, time clock, chat and HR, free up to 10 users3.2 GPA
- Homebase Insider's GuideSmall-business scheduling, time clock and payroll, priced per location3.2 GPA
- 7shifts Insider's GuideRestaurant scheduling, time clock, tips and payroll, per location3.0 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what ShiftWizard’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. ShiftWizard is a trademark of its owner, and this guide is not made, paid for or approved by HealthStream. Prices and plans change: check healthstream.com before you buy.