The Studio Ninja Insider’s Guide
Everything we know about Studio Ninja in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Studio Ninja
The Insider’s Guide
Studio management and CRM for photographers and videographers
Every plan, grade, refund rule and rival among CRM tools, read from Studio Ninja’s own pages.
Made by Studio Ninja PTY LTD · checked Nov 12, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Studio Ninja’s own pages, its app-store listings and our grades. Every fact in it is on Studio Ninja’s page too, where it is kept up to date. Checked Nov 12, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.2
GPA, above 22 of the 72 other CRM tools we grade
Studio Ninja is a business app for professional photographers and videographers. It tracks leads and jobs and sends quotes, contracts, questionnaires and invoices through a branded client portal. Online booking forms and workflow automation take care of repeat steps, and a mobile app covers work away from the desk.
To get you started, here are 9 things to know about Studio Ninja, taken from its own pages and our grades.
Templates, forms and workflows to build.
- 1
Best for running a photography studio's leads, contracts and bookings
Studio Ninja is a studio management app for photographers, from $16 a month.
- 2
Paid plans start at $16 a month
As its pricing page puts it: $16 per month, billed monthly ($160 billed yearly).
- 3
You can try it first
7-day free trial with all features, no credit card needed.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Leads and jobs
Track enquiries from lead sources through to booked jobs, with tasks, deadlines and invoice status in one place.
- 6
Quotes, contracts and questionnaires
Clients review quotes, sign contracts and pay through a branded client portal, with automatic payment reminders.
- 7
Online booking
Booking forms let clients choose a session and pay at the time of booking. They are not included on Starter.
- 8
A 2.2 GPA, above 22 of 72
That is against the other CRM tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace Studio Ninja you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
Studio Ninja at a glance
- Pricing
- Free trial, from $16 per month, billed monthly ($160 billed yearly)
- Free plan
- No
- Free trial
- 7-day free trial with all features, no credit card needed.
- Runs on
- Web, iOS, Android
- Made by
- Studio Ninja PTY LTD
- Category
- CRM Software
- Our grade
- 2.2 GPA, fair
The report card
Best for running a photography studio's leads, contracts and bookings
Studio Ninja is a studio management app for photographers, from $16 a month. Starter allows one user and 5 active jobs and leaves out online booking and automation, which start at $27.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | C | $16 a month on Starter, but booking forms and automation start on Pro at $27, just above the category's $25 middle. |
| Free plan and trial | C | A 7-day trial with all features and no card needed. No free plan. |
| Features | C | Leads, quotes, contracts, booking, automation, payments and reports. It does the photography job fully, which is a smaller job than a general CRM. |
| Ease of use | C | No store rating on record. Templates, forms and workflows to build. |
| Platforms and integrations | B | Web plus iOS and Android apps, with Gmail, Google Calendar, Xero, QuickBooks and Stripe. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Studio Ninja is for
- Fits if you run a photography or video studio on your own
- Makes sense if you want contracts, invoices and booking in one app
Who it is not for
- Tight if you start on Starter, with 1 user, 1 brand and 5 active jobs
- Skip it if you want online booking forms, which start on Pro at $27
- Not for you if you run a business other than photography, as templates and integrations like ShootProof and Pic-Time are photography-specific
- Watch out: the page shows pounds and Australian dollars too, so check the currency
Good to know
Good for
- Photographers and videographers running their own studio
- Studios that want leads, contracts, invoices and booking in one app
Worth knowing
- Starter caps active jobs at 5 and leaves out online booking forms and workflow automation.
- Plans are limited by users and brands: 1 user on Starter, 3 on Pro.
- The pricing page also lists prices in pounds and Australian dollars; the dollar figures here are the USD column.
- Built for photography businesses, so some templates and integrations (ShootProof, Fundy, ProSelect, Pic-Time) are photography-specific.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$16
A month to start
Studio Ninja is a paid product with a free trial, starting at $16 per month, billed monthly ($160 billed yearly).
Starter
$16
per month, billed monthly ($160 billed yearly)
1 brand, 1 user, 1 contact form and 5 active jobs. No online booking forms or workflow automation.
Pro
$27
per month, billed monthly ($270 billed yearly)
1 brand, 3 users, 3 contact forms, 3 online booking forms, unlimited jobs and workflow automation.
Master
$40
per month, billed monthly ($400 billed yearly)
3 brands, unlimited users, contact forms, online booking forms and jobs, plus workflow automation.
Trying it first
7-day free trial with all features, no credit card needed.
Read from studioninja.co on Nov 12, 2026.
Ways to pay less
Annual discount
Save 17% with yearly billing
The pricing page labels yearly billing as saving 17% against monthly, and its FAQ describes it as a two-month discount.
Stated on studioninja.co
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Studio management and CRM for photographers and videographers. Here is what it does, as its own site describes it, and what it covers: tasks, sales pipeline, workflow automation, forms, invoicing, quotes and estimates, appointment booking.
Leads, quotes, contracts, booking, automation, payments and reports.
- Leads and jobs
- Track enquiries from lead sources through to booked jobs, with tasks, deadlines and invoice status in one place.
- Quotes, contracts and questionnaires
- Clients review quotes, sign contracts and pay through a branded client portal, with automatic payment reminders.
- Online booking
- Booking forms let clients choose a session and pay at the time of booking. They are not included on Starter.
- Workflow automation
- Pre-built or custom workflows send emails, contracts and questionnaires. Automation is not included on Starter.
- Payments and income reports
- Stripe integration for online payments, payment schedules and income reporting.
- Mobile app
- The vendor says every feature is available in its iOS and Android apps.
Where it runs
- Web
- iOS
- Android
What it works with
- Gmail
- Google Calendar
- Xero
- QuickBooks
- Stripe
- ShootProof
- Fundy
- ProSelect
Studio Ninja is made by Studio Ninja PTY LTD.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
22/72
Other CRM tools it is graded above
Studio Ninja's GPA of 2.2 is higher than 22 of the 72 other CRM tools we grade, and level with 18.
It stands best on platforms and integrations (B, above 10 of 72) and worst on features (C, above 1).
Its paid plans start at $16 a month, against a middle price of $27.92 for the category: 20 of the 66 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 14 tools score higher and cost less.
Each grade against the category
Every bar is all 73 CRM tools we grade, cut by the letter each got. Studio Ninja’s own letter is outlined.
- CValue for moneyAbove 27 of 72
- CFree plan and trialAbove 22 of 72
- CFeaturesAbove 1 of 72
- CEase of useAbove 1 of 72
- BPlatforms and integrationsAbove 10 of 72
Price against what you get
Each dot is one of 67 CRM tools. Further left costs less; higher up scores better on features, ease of use and platforms. Studio Ninja is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace Studio Ninja you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
That makes this kind of software worth paying for, not this one in particular: 32 of the 72 other CRM tools grade higher. It costs $192 a year.
What you could make
- Sales pipeline, invoicing, quotes and estimates, appointment booking, forms and tasks: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- A real app for iOS and Android. Something home-made would be a web page.
What this rests on. Studio Ninja’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
17hats, Dubsado, HoneyBook and Less Annoying CRM
The 4 tools Studio Ninja is most often weighed against, with where each one differs from it.
- 2.4GPA
17hats
Free trial · from $60/mo
CRM and small business manager with invoicing, booking and texting.
- Only Studio Ninja lists iOS and Android apps.
- Studio Ninja also covers tasks.
- 17hats also covers sMS marketing.
- 2.4GPA
Dubsado
Free trial · from $335/yr
Client management, contracts and invoicing for service businesses.
- Studio Ninja also covers tasks, sales pipeline, quotes and estimates and appointment booking.
- Dubsado also covers templates, booking links, time tracking and reports.
- 2.6GPA
HoneyBook
Free trial · from $29/mo
Client management, contracts and payments for independents.
- Studio Ninja also covers tasks, quotes and estimates and appointment booking.
- HoneyBook also covers templates and booking links.
- 2.4GPA
Less Annoying CRM
Free trial · from $15/mo
Simple CRM for small businesses at one flat per-user price.
- Only Studio Ninja lists iOS and Android apps.
- Studio Ninja also covers workflow automation, invoicing, quotes and estimates and appointment booking.
- Less Annoying CRM also covers calendar and reports.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Studio Ninja free?
No, Studio Ninja is a paid product, but you can try it first. 7-day free trial with all features, no credit card needed.
How much does Studio Ninja cost?
Studio Ninja lists 3 plans. Starter: $16 per month, billed monthly ($160 billed yearly).
What platforms does Studio Ninja work on?
Studio Ninja is available on Web, iOS and Android.
Does Studio Ninja offer any discounts?
Studio Ninja publicly lists the following: Save 17% with yearly billing.
Does Studio Ninja have a Windows app?
No Windows app was listed when its pages were read on Nov 12, 2026. Studio Ninja is listed for Web, iOS and Android.
Does Studio Ninja have a macOS app?
No macOS app was listed when its pages were read on Nov 12, 2026. Studio Ninja is listed for Web, iOS and Android.
Is Studio Ninja open source?
Studio Ninja is not described as open source on its own site, as read on Nov 12, 2026.
What does Studio Ninja integrate with?
Studio Ninja's listing names Gmail, Google Calendar, Xero, QuickBooks, Stripe, ShootProof, Fundy and ProSelect.
Who makes Studio Ninja?
Studio Ninja is made by Studio Ninja PTY LTD.
What are the alternatives to Studio Ninja?
The closest alternatives to Studio Ninja in our directory are 17hats, Dubsado, HoneyBook and Less Annoying CRM.
How does Studio Ninja compare with other CRM tools?
Studio Ninja's GPA of 2.2 is higher than 22 of the 72 other CRM tools we grade, and level with 18.
Is Studio Ninja good value for money?
ToolGPA grades Studio Ninja C for value for money. Its paid plans start at $16 a month, against a middle price of $27.92 for the category: 20 of the 66 others that charge start lower.
Could I make my own version of Studio Ninja?
To replace Studio Ninja you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from Studio Ninja’s own pages on Nov 12, 2026, and the grades were given on Nov 12, 2026. Graded from this listing, whose facts were read from Studio Ninja's own pages on 12 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Studio Ninja PTY LTD. Prices change, so check studioninja.co before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
5,038
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
5,038
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Studio Ninja, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/studio-ninja
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Studio Ninja: The Insider's Guide", checked Nov 12, 2026. https://toolgpa.com/tools/studio-ninja
Know someone choosing between CRM tools?
Send them this guide: toolgpa.com/tools/studio-ninja/guide
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See our other guides
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- CRM Software Insider's GuideEvery one of the 73 CRM tools we grade, compared
- HubSpot Insider's GuideFree CRM at the center of a marketing, sales and service suite3.2 GPA
- Bigin by Zoho CRM Insider's GuidePipeline-based CRM from Zoho for small businesses2.8 GPA
- Bitrix24 Insider's GuideFlat-priced CRM with tasks, chat, video calls and a site builder2.8 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Studio Ninja’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Studio Ninja is a trademark of its owner, and this guide is not made, paid for or approved by Studio Ninja PTY LTD. Prices and plans change: check studioninja.co before you buy.