The WeKan Insider’s Guide
Everything we know about WeKan in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
WeKan
The Insider’s Guide
Open-source kanban boards with swimlanes, self-hosted or hosted
Every plan, grade, refund rule and rival among project management tools, read from WeKan’s own pages.
Made by WeKan (Lauri Ojansivu) · checked Oct 9, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from WeKan’s own pages, its app-store listings and our grades. Every fact in it is on WeKan’s page too, where it is kept up to date. Checked Oct 9, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
3.2
GPA, above 73 of the 79 other project management tools we grade
WeKan is an MIT-licensed kanban board application that most users install on their own server from a Snap, a Docker image or a bundle for Windows, Mac and Linux. Boards hold cards in lists and swimlanes and can also be shown as a table, calendar or Gantt chart. Its maintainer runs a free hosted app and a paid hosted version with the Admin Panel from servers in Finland.
To get you started, here are 9 things to know about WeKan, taken from its own pages and our grades.
- 1
Best for a free open-source kanban board with swimlanes
WeKan is an open-source kanban board with swimlanes, free to run on your own server under the MIT license or hosted by the maintainer for €50 a year.
- 2
Paid plans start at about $4.67 a month
As its pricing page puts it: €50 per year for hosted WeKan with the Admin Panel.
- 3
There is a free plan
The MIT-licensed server is free to install on your own machine. A free hosted WeKan app at boards.wekan.team gives Normal User access with no Admin Panel.
- 4
It runs on 3 platforms
Web, Windows and Android.
- 5
Boards, lists and swimlanes
Cards sit in lists that run across swimlanes, with work-in-progress limits, collapsible lists and multi-selection for moving or recoloring many cards at once.
- 6
Board views
Besides the swimlane and list layouts, a board can be shown as a table, a calendar, a Gantt chart or a statistics view.
- 7
Detailed cards
Cards carry checklists, subtasks, custom fields, attachments, received, start, due and end dates, card-to-card dependencies and templates.
- 8
A 3.2 GPA, above 73 of 79
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
To replace WeKan you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
WeKan at a glance
- Pricing
- Free plan, from €50 per year for hosted WeKan with the Admin Panel
- Free plan
- Yes
- Free trial
- None stated
- Runs on
- Web, Windows, Android
- Made by
- WeKan (Lauri Ojansivu)
- Category
- Project Management
- Our grade
- 3.2 GPA, very good
The report card
Best for a free open-source kanban board with swimlanes
WeKan is an open-source kanban board with swimlanes, free to run on your own server under the MIT license or hosted by the maintainer for €50 a year. The phone and Windows apps are only browsers in a wrapper, iOS gets nothing, only the newest release is supported, the free hosted app has no Admin Panel, and paid services are non-refundable.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | A | Free and substantial: the server is MIT licensed, and if you'd rather not run one, hosted WeKan with the Admin Panel and a custom domain is €50 for the year, about what this category charges for one seat for one month. Support contracts are separate, from €500 a year. |
| Free plan and trial | A | Free outright, two ways. Install the MIT-licensed server and the first registered user gets the Admin Panel, or use the maintainer's free hosted app, which gives Normal User access and no Admin Panel. The boards themselves cost nothing either way. |
| Features | B | It covers the whole job: cards in lists and swimlanes with WIP limits, boards flipped to a table, calendar, Gantt chart or statistics view, cards with checklists, subtasks, custom fields and card-to-card dependencies, rules pairing a trigger with an action, and nine roles a board. |
| Ease of use | C | No store rating on record, and the usual route is installing it yourself from a Snap, a Docker image or a bundle, where only the newest release is supported and you're asked to keep daily backups. Hosted WeKan spares you all that, free without the Admin Panel or €50 a year with it. |
| Platforms and integrations | B | Web with integrations: a public API, outgoing webhooks, imports from Trello, Jira, Kanboard, CSV and Excel, and storage on MinIO, Azure or Google Cloud. The Android and Windows store apps are full-screen browsers with no native functions, and iOS users get pointed at a browser. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who WeKan is for
- Fits if you want a kanban board on your own server, free under the MIT license
- Works for teams leaving Trello, Jira or Kanboard with boards to import
Who it is not for
- Skip it if you want proper phone apps, because the store apps are web browsers in a wrapper and iOS has none
- Not for you if nobody can look after a server and its daily backups, unless you pay €50 a year for hosting
- Tight if you're on the free hosted app, which gives Normal User access with no Admin Panel
- Pricey if you need a support contract, which starts at €500 a year for 5 hours
- Watch out: only the newest release is supported, prices are in euros, and paid services are final with no refunds
Good to know
Good for
- Organizations that want a kanban board on their own server
- Teams moving from Trello, Jira or Kanboard with boards to import
- Small teams that want low-cost hosting on servers in the EU
Worth knowing
- The free hosted app gives Normal User access only; the Admin Panel needs the €50 per year SaaS or a self-hosted server.
- The Android and Windows store apps are full-screen web browsers with no native functions, and iOS users are pointed to a browser.
- Prices are listed in euros only, and paid services are sold business-to-business as final, non-refundable purchases.
- The install page says only the newest release is supported and asks self-hosters to keep at least daily backups.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
~$4.67
A month to start. There is a free plan too
WeKan has a free plan. Paid plans start at €50 per year for hosted WeKan with the Admin Panel.
The boards themselves cost nothing either way.
On-Premise
Free
The MIT-licensed server, installed from a Snap, a Docker image or a Windows, Mac and Linux bundle. The first registered user gets the Admin Panel.
WeKan Free App
Free
Hosted on WeKan Cloud in Finland with Normal User permission only and no Admin Panel.
Official SaaS with Admin Panel
€50
per year
Hosted on WeKan Cloud in Finland with the Admin Panel, a custom domain and what the vendor calls unlimited everything.
Yearly Support
€500
per year, includes 5 support hours
Prepaid private priority support. Also €1,000 for 10 hours or €2,000 for 20 hours a year, and multi-year plans up to €5,000 for 3 years with 50 hours.
The free plan
The MIT-licensed server is free to install on your own machine. A free hosted WeKan app at boards.wekan.team gives Normal User access with no Admin Panel.
Read from wekan.fi on Oct 9, 2026.
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, Windows and Android
Open-source kanban boards with swimlanes, self-hosted or hosted. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, public API, real-time collaboration, kanban boards, Gantt & timelines, workflow automation.
The Android and Windows store apps are full-screen browsers with no native functions, and iOS users get pointed at a browser.
- Boards, lists and swimlanes
- Cards sit in lists that run across swimlanes, with work-in-progress limits, collapsible lists and multi-selection for moving or recoloring many cards at once.
- Board views
- Besides the swimlane and list layouts, a board can be shown as a table, a calendar, a Gantt chart or a statistics view.
- Detailed cards
- Cards carry checklists, subtasks, custom fields, attachments, received, start, due and end dates, card-to-card dependencies and templates.
- Rules and webhooks
- Rules pair a trigger with an action, board buttons run a rule on demand, and outgoing webhooks can be set globally or per board.
- Import and export
- Boards can be imported from Trello, Jira, Kanboard, CSV, TSV and Excel files with imported members mapped to real accounts, and exported as JSON, Excel or CSV.
- Sign-in and roles
- Sign-in works with passwords, LDAP, CAS and OIDC or OAuth2. Each board has nine roles, from admin to read-only, and boards can be limited to an organization or team.
Where it runs
- Web
- Windows
- Android
What it works with
- Trello
- Jira
- Kanboard
- MinIO
- Azure Blob Storage
- Google Cloud Storage
WeKan is made by WeKan (Lauri Ojansivu).
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
73/79
Other project management tools it is graded above
WeKan's GPA of 3.2 is higher than 73 of the 79 other project management tools we grade, and level with 5.
It stands best on free plan and trial (A, above 71 of 79) and worst on ease of use (C, above 2).
Its paid plans start at about $4.67 a month, against a middle price of $8 for the category: 11 of the 74 others that charge start lower.
On features, ease of use and platforms it scores 2.7 out of 4. 5 tools score higher and cost less.
Each grade against the category
Every bar is all 80 project management tools we grade, cut by the letter each got. WeKan’s own letter is outlined.
- AValue for moneyAbove 68 of 79
- AFree plan and trialAbove 71 of 79
- BFeaturesAbove 27 of 79
- CEase of useAbove 2 of 79
- BPlatforms and integrationsAbove 6 of 79
Price against what you get
Each dot is one of 78 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. WeKan is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
To replace WeKan you would be making connections to other products, each kept working as those products change. That is not a weekend's work, with an AI app builder or without one.
It is one of the better ones too: its GPA of 3.2 is higher than 73 of the 79 other project management tools we grade. It costs $56.03 a year. WeKan is open source, so there is a third way: take its code and run it yourself.
What you could make
- Kanban boards and Gantt & timelines: an app builder makes these well.
What you could not
- Connections to other products, each kept working as those products change.
- Apps for Windows and Android that stay in step with each other.
- Several people working in it at the same moment.
- The depth: we grade its features B, which means it covers the whole job.
What this rests on. WeKan’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Trello, Kanboard, PLANKA, Kan and Taiga
The 5 tools WeKan is most often weighed against, with where each one differs from it.
- 2.8GPA
Trello
Free plan · from $5/mo
Kanban boards with an inbox, planner and built-in automation.
- Only Trello lists macOS and iOS apps.
- WeKan is open source and self-hostable, according to its own site.
- Trello also covers tasks and calendar.
- 2.6GPA
Kanboard
Free
Free, self-hosted kanban board software under the MIT License.
- Only WeKan lists Windows and Android apps.
- WeKan also covers Gantt & timelines.
- Kanboard also covers time tracking and reports.
- 2.4GPA
PLANKA
Free plan · from €7.20/mo
Self-hosted kanban boards with a free Community edition.
- Only WeKan lists Windows and Android apps.
- WeKan is open source, according to its own site.
- WeKan also covers Gantt & timelines and workflow automation.
- 2.4GPA
Kan
Free plan · from $8/mo
Open-source kanban boards, built as an alternative to Trello.
- Only WeKan lists Windows and Android apps.
- WeKan also covers Gantt & timelines and workflow automation.
- Kan also covers templates and tasks.
- 2.8GPA
Taiga
Free plan · from €5/mo
Open-source agile project management with Scrum and Kanban.
- Only WeKan lists Windows and Android apps.
- WeKan also covers Gantt & timelines and workflow automation.
- Taiga also covers wiki and issue tracking.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
13
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is WeKan free?
WeKan has a free plan. The MIT-licensed server is free to install on your own machine.
How much does WeKan cost?
WeKan lists 4 plans. On-Premise: Free.
What platforms does WeKan work on?
WeKan is available on Web, Windows and Android.
Does WeKan have an iPhone app?
No iPhone app was listed when its pages were read on Oct 9, 2026. WeKan is listed for Web, Windows and Android.
Does WeKan have a macOS app?
No macOS app was listed when its pages were read on Oct 9, 2026. WeKan is listed for Web, Windows and Android.
Is WeKan open source?
Yes. WeKan is open source, according to its own site.
Does WeKan have an API?
Yes. WeKan offers a public API, according to its own site.
What does WeKan integrate with?
WeKan's listing names Trello, Jira, Kanboard, MinIO, Azure Blob Storage and Google Cloud Storage.
Who makes WeKan?
WeKan is made by WeKan (Lauri Ojansivu).
What are the alternatives to WeKan?
The closest alternatives to WeKan in our directory are Trello, Kanboard, PLANKA, Kan and Taiga.
How does WeKan compare with other project management tools?
WeKan's GPA of 3.2 is higher than 73 of the 79 other project management tools we grade, and level with 5.
Is WeKan good value for money?
ToolGPA grades WeKan A for value for money. Its paid plans start at about $4.67 a month, against a middle price of $8 for the category: 11 of the 74 others that charge start lower.
Could I make my own version of WeKan?
To replace WeKan you would be making connections to other products, each kept working as those products change.
Where this guide comes from
The prices, plans, platforms and features were read from WeKan’s own pages on Oct 9, 2026, and the grades were given on Oct 10, 2026. Graded from this listing, whose facts were read from WeKan's own pages on 9 October 2026. Also tested with a demo account on 2026-06-02.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by WeKan (Lauri Ojansivu). Prices change, so check wekan.fi before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
3,189
Tools graded, in 94 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
3,189
tools graded
94
categories
426
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- WeKan, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/wekan
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "WeKan: The Insider's Guide", checked Oct 9, 2026. https://toolgpa.com/tools/wekan
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/wekan/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after WeKan, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 80 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what WeKan’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. WeKan is a trademark of its owner, and this guide is not made, paid for or approved by WeKan (Lauri Ojansivu). Prices and plans change: check wekan.fi before you buy.