The Worklenz Insider’s Guide
Everything we know about Worklenz in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.
Worklenz
The Insider’s Guide
Project and time tracking for agencies, with a self-host option
Every plan, grade, refund rule and rival among project management tools, read from Worklenz’s own pages.
Made by Worklenz · checked Nov 13, 2026 · toolgpa.com
Contents
- 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
- 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
- 03What it doesIts main features, where it runs, what it works with and who makes it
- 04Where it standsIts grades against its category, and whether to keep it or make your own
- 05The alternativesThe tools it is most often weighed against, side by side
- 06Quick answersThe questions people ask about it, each answered in a line or two
- 07About ToolGPAWho made this guide, what else is on the site, and how to cite it
ToolGPA put this guide together from Worklenz’s own pages, its app-store listings and our grades. Every fact in it is on Worklenz’s page too, where it is kept up to date. Checked Nov 13, 2026.
Part 01 · Overview
Welcome
What it is, who it suits, its grades and the ten things to know first
2.6
GPA, above 98 of the 149 other project management tools we grade
Worklenz is a project management tool aimed at agencies and service teams that bill for their time. It combines task lists and Kanban boards with time tracking, resource scheduling, project budgets and a client portal. A free open-source edition can be self-hosted, and the vendor also runs paid cloud plans.
To get you started, here are 9 things to know about Worklenz, taken from its own pages and our grades.
You set up projects and teams, and the self-hosted edition adds server work.
- 1
Best for agency project and time tracking, hosted or self-hosted
Worklenz tracks projects and time for agencies, with a free plan of 5 members and 3 active projects and an open-source self-hosted edition.
- 2
Paid plans start at $6 a month for each person
As its pricing page puts it: $6 per active user / month, billed annually ($8 billed monthly).
- 3
There is a free plan
Up to 5 team members and 3 active projects, with task lists, Kanban boards, templates and mobile access.
- 4
It runs on 3 platforms
Web, iOS and Android.
- 5
Tasks and Kanban boards
Projects hold task lists and Kanban boards with sub-tasks, labels, priorities, custom fields on paid plans, and recurring tasks.
- 6
Time tracking and timesheets
A live timer or manual entries log hours against tasks, with reports comparing estimated and actual time per project and per member. Paid plans only.
- 7
Resource scheduling and workload
A scheduler plans tasks around each member's capacity, and a workload view shows utilization. Full editing of the scheduler needs the Business plan.
- 8
A 2.6 GPA, above 98 of 149
That is against the other project management tools we grade, on value, the free plan, features, ease of use and platforms.
- 9
Keep it
The plain part of Worklenz you could make: tasks, kanban boards, Gantt & timelines, time tracking and templates. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
Worklenz at a glance
- Pricing
- Free plan, from $6 per active user / month, billed annually ($8 billed monthly)
- Free plan
- Yes
- Free trial
- 14-day free trial of paid plans, no credit card needed
- Runs on
- Web, iOS, Android
- Made by
- Worklenz, since 2022
- Category
- Project Management
- Our grade
- 2.6 GPA, good
The report card
Best for agency project and time tracking, hosted or self-hosted
Worklenz tracks projects and time for agencies, with a free plan of 5 members and 3 active projects and an open-source self-hosted edition. Time tracking needs Pro at $6 per active user, and the client portal and invoices need Business.
| Subject | Grade | Comment |
|---|---|---|
| Value for money | B | Pro is $6 per active user a month billed annually, the cheaper quarter's starting figure. Business is $10 yearly. |
| Free plan and trial | B | Free plan: up to 5 members, 3 active projects and 1 GB. There is also a free self-hosted Community edition. |
| Features | C | Tasks, Kanban, time tracking, workload and a Gantt view. Pro has read-only Gantt, with editing, the client portal and invoices on Business. |
| Ease of use | C | No store rating on record. You set up projects and teams, and the self-hosted edition adds server work. |
| Platforms and integrations | B | Web, iOS and Android apps with Slack and Zapier. No desktop app. |
An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.
Who Worklenz is for
- Fits if you run an agency and want time tracked against projects
- Works for teams that want the option to host the tool themselves
Who it is not for
- Tight if you stay free, as the plan stops at 5 members, 3 projects and 1 GB
- Pricey if you need the client portal, invoices or Gantt editing, which are Business at $10 yearly
- Watch out: time tracking is not on the free plan
- Watch out: self-hosted Business editions have no published price and the plugin marketplace is listed as coming soon
- Skip it if you want many integrations, as only Slack and Zapier are listed
Good to know
Good for
- Agencies and consultancies that bill client work by the hour
- Small teams: the free plan covers 5 members and 3 projects
- Teams that want to run an open-source tool on their own servers
Worth knowing
- The Free plan stops at 5 team members, 3 active projects and 1 GB of storage.
- Time tracking needs Pro; the client portal, invoices and project finance need Business.
- Pro includes only read-only Gantt and scheduler views; editing is a Business feature.
- Self-hosted Business editions have no published price, and the plugin marketplace is listed as coming soon.
Part 02 · Pricing
What it costs
Every plan, the free plan, ways to pay less and how prices have moved
$6
A month to start, for each person. There is a free plan too
Worklenz has a free plan. Paid plans start at $6 per active user / month, billed annually ($8 billed monthly).
There is also a free self-hosted Community edition.
Free
$0
Up to 5 team members, 3 active projects, 1 GB storage, task lists and Kanban boards.
Pro
$6
per active user / month, billed annually ($8 billed monthly)
No cap on members or projects, time tracking and timesheets, workload view, 3 guests per project, read-only Gantt. 5 GB storage.
Business
$10
per active user / month, billed annually ($12 billed monthly)
Adds client portal, project finance and invoices, full Gantt and scheduler editing, advanced reports, unlimited guests. 25 GB storage.
Community (self-hosted)
$0
Open-source edition you host yourself: unlimited users, core task management, community support only.
The free plan
Up to 5 team members and 3 active projects, with task lists, Kanban boards, templates and mobile access.
Trying it first
14-day free trial of paid plans, no credit card needed
Read from worklenz.com on Nov 13, 2026.
Ways to pay less
Lifetime license
Business plan lifetime deal, $79 per code
Each $79 one-time code gives 5 seats and 5 GB on the Business plan with future updates; up to 10 codes can be stacked.
Stated on worklenz.comAnnual discount
3 months free on Pro, 2 months on Business, billed yearly
Pro costs $72 and Business $120 per active user per year, against $96 and $144 on monthly billing.
Stated on worklenz.com
Part 03 · Features
What it does
Its main features, where it runs, what it works with and who makes it
3
Places it runs: Web, iOS and Android
Project and time tracking for agencies, with a self-host option. Here is what it does, as its own site describes it, and what it covers: open source, self-hostable, templates, tasks, kanban boards, Gantt & timelines, time tracking.
Tasks, Kanban, time tracking, workload and a Gantt view.
- Tasks and Kanban boards
- Projects hold task lists and Kanban boards with sub-tasks, labels, priorities, custom fields on paid plans, and recurring tasks.
- Time tracking and timesheets
- A live timer or manual entries log hours against tasks, with reports comparing estimated and actual time per project and per member. Paid plans only.
- Resource scheduling and workload
- A scheduler plans tasks around each member's capacity, and a workload view shows utilization. Full editing of the scheduler needs the Business plan.
- Client portal and project finance
- The Business plan lets clients see project progress, tracks budgets and billable hours, and creates client invoices.
- Gantt and project roadmap
- A timeline view shows task dependencies and phases. The Pro plan gives read-only access, and editing is part of Business.
- Self-hosted edition
- A free Community edition runs on your own infrastructure with unlimited users. Paid self-hosted editions are priced through sales.
Where it runs
- Web
- iOS
- Android
What it works with
- Slack
- Zapier
Worklenz is made by Worklenz, and has been around since 2022.
Part 04 · Standing
Where it stands
Its grades against its category, and whether to keep it or make your own
98/149
Other project management tools it is graded above
Worklenz's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
It stands best on value for money (B, above 114 of 149) and worst on features (C, above 2).
Its paid plans start at $6 a month for each person, against a middle price of $9 for the category: 26 of the 121 others that charge start lower.
On features, ease of use and platforms it scores 2.3 out of 4. 16 tools score higher and cost less.
Each grade against the category
Every bar is all 150 project management tools we grade, cut by the letter each got. Worklenz’s own letter is outlined.
- BValue for moneyAbove 114 of 149
- BFree plan and trialAbove 101 of 149
- CFeaturesAbove 2 of 149
- CEase of useAbove 7 of 149
- BPlatforms and integrationsAbove 26 of 149
Price against what you get
Each dot is one of 128 project management tools. Further left costs less; higher up scores better on features, ease of use and platforms. Worklenz is the marked dot.
What paid plans start at, a month (each step along is roughly double) →
Keep it, or make your own?
Whether this is something you could build for yourself with an AI app builder, and what you would give up.
Keep it
The plain part of Worklenz you could make: tasks, kanban boards, Gantt & timelines, time tracking and templates. What surrounds it you could not. The 2 things listed below take a company, not a weekend.
It costs $72 a year. Worklenz is open source, so there is a third way: take its code and run it yourself.
What you could make
- Tasks, kanban boards, Gantt & timelines, time tracking and templates: an app builder makes these well.
What you could not
- A real app for iOS and Android. Something home-made would be a web page.
- It is priced for each person, which means accounts and billing for a team.
What this rests on. Worklenz’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.
Part 05 · Alternatives
The alternatives
The tools it is most often weighed against, side by side
Paymo, Productive, Plane, OpenProject and Teamwork.com
The 5 tools Worklenz is most often weighed against, with where each one differs from it.
- 2.4GPA
Paymo
Free plan · from $5.9/mo
Project management with time tracking and client invoicing.
- Only Paymo lists macOS, Windows and Linux apps.
- Worklenz is open source and self-hostable, according to its own site.
- Worklenz also covers templates.
- 2.4GPA
Productive
Free trial · from $10/mo
Projects, resourcing and finances for agencies and consultancies.
- Worklenz has a free plan. Productive does not, though it has a free trial.
- Only Productive lists macOS and Windows apps.
- Worklenz is open source and self-hostable, according to its own site.
- 2.8GPA
Plane
Free plan · from $6/mo
Open-source project management with cycles, wiki and AI agents.
- Only Plane lists macOS and Linux apps.
- Worklenz also covers templates, tasks and time tracking.
- Plane also covers wiki and issue tracking.
- 2.6GPA
OpenProject
Free plan · from $7.25/mo
Open-source project management for classic and agile teams.
- Worklenz also covers templates and tasks.
- OpenProject also covers wiki and issue tracking.
- 2.4GPA
Teamwork.com
Free plan · from $9.99/mo
Project and resource management for client service teams.
- Only Teamwork.com lists macOS and Windows apps.
- Only Teamwork.com lists a browser extension.
- Worklenz is open source and self-hostable, according to its own site.
Part 06 · Questions
Quick answers
The questions people ask about it, each answered in a line or two
14
Questions, each answered in a line or two
The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.
Is Worklenz free?
Worklenz has a free plan. Up to 5 team members and 3 active projects, with task lists, Kanban boards, templates and mobile access.
How much does Worklenz cost?
Worklenz lists 4 plans. Free: $0.
What platforms does Worklenz work on?
Worklenz is available on Web, iOS and Android.
Does Worklenz offer any discounts?
Worklenz publicly lists the following: Business plan lifetime deal, $79 per code; 3 months free on Pro, 2 months on Business, billed yearly.
Does Worklenz have a Windows app?
No Windows app was listed when its pages were read on Nov 13, 2026. Worklenz is listed for Web, iOS and Android.
Does Worklenz have a macOS app?
No macOS app was listed when its pages were read on Nov 13, 2026. Worklenz is listed for Web, iOS and Android.
Is Worklenz open source?
Yes. Worklenz is open source, according to its own site.
What does Worklenz integrate with?
Worklenz's listing names Slack and Zapier. A listing names up to eight integrations, so it may connect to more.
Does Worklenz have a free trial?
Yes. 14-day free trial of paid plans, no credit card needed.
Who makes Worklenz?
Worklenz is made by a company of the same name. It dates from 2022.
What are the alternatives to Worklenz?
The closest alternatives to Worklenz in our directory are Paymo, Productive, Plane, OpenProject and Teamwork.com.
How does Worklenz compare with other project management tools?
Worklenz's GPA of 2.6 is higher than 98 of the 149 other project management tools we grade, and level with 21.
Is Worklenz good value for money?
ToolGPA grades Worklenz B for value for money. Its paid plans start at $6 a month for each person, against a middle price of $9 for the category: 26 of the 121 others that charge start lower.
Could I make my own version of Worklenz?
The plain part of Worklenz you could make: tasks, kanban boards, Gantt & timelines, time tracking and templates.
Where this guide comes from
The prices, plans, platforms and features were read from Worklenz’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from Worklenz's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.
Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by Worklenz. Prices change, so check worklenz.com before you buy.
Part 07 · About
About ToolGPA
Who made this guide, what else is on the site, and how to cite it
7,721
Tools graded, in 95 categories
ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.
Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.
7,721
tools graded
95
categories
739
price changes on record
579
apps priced in 12 countries
What else is on toolgpa.com
- Worklenz, kept up to dateEverything in this guide, with prices and grades as they are todaytoolgpa.com/tools/worklenz
- How grades are givenThe rules behind every letter and every GPAtoolgpa.com/grades
- Value chartsWhat each tool costs against what it scores, for every categorytoolgpa.com/charts
- CompareAny two tools side by side, plan by plantoolgpa.com/compare
- Price changesEvery price rise and cut on record, each with its sourcetoolgpa.com/price-changes
- Prices by countryWhat apps cost on the App Store in 12 countriestoolgpa.com/prices-by-country
- Pay lessEvery public discount: yearly billing, students, nonprofitstoolgpa.com/save
- Keep or makeWhich tools are worth paying for, and which you could build yourselftoolgpa.com/keep-or-make
Scan for the live page
Prices and grades as they are today
Quoting this guide?
Please name ToolGPA and link to the live page, so readers can check the figures for themselves:
ToolGPA, "Worklenz: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/worklenz
Know someone choosing between project management tools?
Send them this guide: toolgpa.com/tools/worklenz/guide
ToolGPA elsewhere: youtube.com/@toolgpa
See our other guides
The best-graded project management tools after Worklenz, each with an Insider's Guide of its own.
- Project Management Insider's GuideEvery one of the 150 project management tools we grade, compared
- GitHub Issues Insider's GuideIssue tracking and project planning built into GitHub3.4 GPA
- Freedcamp Insider's GuideProject management suite with a free plan for unlimited users3.2 GPA
- Huly Insider's GuideOpen-source project management with chat, docs and video calls3.2 GPA
Choosing software? Every tool graded, every price dated.
Compare tools at toolgpa.com ›Everything in this guide is ToolGPA’s own summary of what Worklenz’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Worklenz is a trademark of its owner, and this guide is not made, paid for or approved by Worklenz. Prices and plans change: check worklenz.com before you buy.