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The X1 Search Insider’s Guide

Everything we know about X1 Search in one document: what it costs, its grades, getting a refund, getting help and what else to look at. Read it here, or keep a copy.

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ToolGPANovember 2026

X1 Search

The Insider’s Guide

Windows search across local files, email, chats and cloud storage

Every plan, grade, refund rule and rival among desktop utilities, read from X1 Search’s own pages.

Made by X1 Discovery · checked Nov 13, 2026 · toolgpa.com

2.0GPA

Contents

  1. 01WelcomeWhat it is, who it suits, its grades and the ten things to know first
  2. 02What it costsEvery plan, the free plan, ways to pay less and how prices have moved
  3. 03What it doesIts main features, where it runs, what it works with and who makes it
  4. 04Where it standsIts grades against its category, and whether to keep it or make your own
  5. 05The alternativesThe tools it is most often weighed against, side by side
  6. 06Quick answersThe questions people ask about it, each answered in a line or two
  7. 07About ToolGPAWho made this guide, what else is on the site, and how to cite it

ToolGPA put this guide together from X1 Search’s own pages, its app-store listings and our grades. Every fact in it is on X1 Search’s page too, where it is kept up to date. Checked Nov 13, 2026.

Part 01 · Overview

Welcome

What it is, who it suits, its grades and the ten things to know first

2.0

GPA, above 4 of the 186 other desktop utilities we grade

X1 Search indexes email, attachments, local files, chats and cloud data on a Windows PC so one search covers Microsoft 365, Gmail, Google Drive, Slack and other sources. It is sold as a 1-year or 3-year license. Version 12 adds a connector that lets Claude query the X1 index.

To get you started, here are 9 things to know about X1 Search, taken from its own pages and our grades.

Each mail, chat and cloud source has to be connected before it is searchable.
From our grade for ease of use
  1. 1

    Best for one search across email, files and chat on Windows

    X1 Search indexes email, attachments, local files, chats and cloud data on a Windows PC so one search covers Microsoft 365, Gmail, Google Drive and Slack.

  2. 2

    Paid plans start at $6.58 a month when paid by the year

    As its pricing page puts it: $79 per year.

  3. 3

    You can try it first

    A free trial is offered; its length is not stated on the pages read.

  4. 4

    It runs on Windows

    Windows.

  5. 5

    One search across sources

    Covers email, local files, Microsoft 365 (Teams, SharePoint, OneDrive, Exchange, Outlook), Google Drive, Box, Dropbox and Slack.

  6. 6

    Mail connectors

    Gmail, Outlook mail and Yahoo are supported; the Gmail connector is API-based.

  7. 7

    In-place indexing

    Indexes data where it sits instead of moving it.

  8. 8

    A 2.0 GPA, above 4 of 186

    That is against the other desktop utilities we grade, on value, the free plan, features, ease of use and platforms.

  9. 9

    Keep it

    Nothing X1 Search does is plain enough to make in a weekend. The 5 things listed below take a company.

X1 Search at a glance

Pricing
Free trial, from $79 per year
Free plan
No
Free trial
A free trial is offered; its length is not stated on the pages read.
Runs on
Windows
Made by
X1 Discovery
Category
Desktop Utilities
Our grade
2.0 GPA, fair

The report card

Best for one search across email, files and chat on Windows

X1 Search indexes email, attachments, local files, chats and cloud data on a Windows PC so one search covers Microsoft 365, Gmail, Google Drive and Slack. It is $79 a year per license, with no one-time option and no stated trial length.

ToolGPA report cardX1 SearchGraded Nov 13, 2026
SubjectGradeComment
Value for moneyC$79 a year, or $189 for 3 years. That is above the dearer quarter of this category's subscriptions, though not in the dearest tenth.
Free plan and trialCA free trial is offered, but the pages read do not state its length or whether it needs a card.
FeaturesBOne search across mail, chat, files and cloud sources, in-place indexing and a Claude connector in version 12. The listing names no gap in the core job.
Ease of useCNo store rating is on record. Each mail, chat and cloud source has to be connected before it is searchable.
Platforms and integrationsDWindows 10 and 11 only. Macs and Snapdragon Arm PCs are not supported.
Grade point averageFair, out of 4.02.0

An A is worth 4 points, a B 3, a C 2, a D 1 and an F nothing. The GPA is the average of the five.

Who X1 Search is for

  • Fits if your work is spread across Outlook, Teams, Slack and cloud drives
  • Works for people on Windows who want one place to look for old messages

Who it is not for

  • Not for you if you use a Mac or an Arm Windows PC, as neither is supported
  • Pricey if you want one year only: it is $79 a year with no one-time purchase
  • Skip it if you want to know trial terms first, as the pages read give no length
  • Watch out: 50 or more licenses go through sales, and the eDiscovery platform is by quote

Good to know

Good for

  • Windows users who keep information spread across email, chat and cloud drives
  • Professionals who search years of Outlook archives

Worth knowing

  • Windows 10 and 11 only; Macs and Snapdragon ARM Windows PCs are not supported.
  • Sold by the term, not as a one-time purchase: 1 year or 3 years.
  • Purchases of 50 or more licenses go through sales.
  • A separate X1 Enterprise platform for eDiscovery is sold on a quote basis.

Part 02 · Pricing

What it costs

Every plan, the free plan, ways to pay less and how prices have moved

$6.58

A month to start, paid by the year

X1 Search is a paid product with a free trial, starting at $79 per year.

That is above the dearer quarter of this category's subscriptions, though not in the dearest tenth.
From our grade for value for money

  • 1 Year Term

    $79

    per license, for 1 year of support and updates

    Bought online by credit card; the license is for one person.

  • 3 Year Term

    $189

    per license, for 3 years of support and updates

    Listed as normally $237; the page shows the $189 price with no end date.

Trying it first

A free trial is offered; its length is not stated on the pages read.

Read from x1.com on Nov 13, 2026.

Part 03 · Features

What it does

Its main features, where it runs, what it works with and who makes it

1

Place it runs: Windows

Windows search across local files, email, chats and cloud storage. Here is what it does, as its own site describes it, and what it covers: AI features, file management.

The listing names no gap in the core job.
From our grade for features
One search across sources
Covers email, local files, Microsoft 365 (Teams, SharePoint, OneDrive, Exchange, Outlook), Google Drive, Box, Dropbox and Slack.
Mail connectors
Gmail, Outlook mail and Yahoo are supported; the Gmail connector is API-based.
In-place indexing
Indexes data where it sits instead of moving it.
Claude MCP connector
Version 12 and later purchases include an MCP connector so Claude can search the X1 index.
Chat search
Searches Teams chats and channels and Slack conversations alongside email and documents.

Where it runs

  • Windows

What it works with

  • Microsoft 365
  • Microsoft Teams
  • SharePoint
  • OneDrive
  • Gmail
  • Google Drive
  • Slack
  • Dropbox

X1 Search is made by X1 Discovery.

Part 04 · Standing

Where it stands

Its grades against its category, and whether to keep it or make your own

4/186

Other desktop utilities it is graded above

X1 Search's GPA of 2.0 is higher than 4 of the 186 other desktop utilities we grade, and level with 8.

It stands best on features (B, above 113 of 186) and worst on platforms and integrations (D, above 0).

Its paid plans start at $6.58 a month when paid by the year, against a middle price of $2.99 for the category: 30 of the 36 others that charge start lower.

On features, ease of use and platforms it scores 2.0 out of 4. 39 tools score higher and cost less.

Each grade against the category

Every bar is all 187 desktop utilities we grade, cut by the letter each got. X1 Search’s own letter is outlined.

  • CValue for moneyAbove 5 of 186
  • CFree plan and trialAbove 8 of 186
  • BFeaturesAbove 113 of 186
  • CEase of useAbove 5 of 186
  • DPlatforms and integrationsAbove 0 of 186

Price against what you get

Each dot is one of 103 desktop utilities. Further left costs less; higher up scores better on features, ease of use and platforms. X1 Search is the marked dot.

D1.0C2.0B3.0A4.0Free$0.5$1$2$5$10$20$50$100More for lessCosts more, scores moreCosts less, scores lessCosts more, scores lessX1 SearchCCleanerPeaZipMosLocalSend

What paid plans start at, a month (each step along is roughly double) →

Keep it, or make your own?

Whether this is something you could build for yourself with an AI app builder, and what you would give up.

Keep it

Nothing X1 Search does is plain enough to make in a weekend. The 5 things listed below take a company.

That makes this kind of software worth paying for, not this one in particular: 174 of the 186 other desktop utilities grade higher. It costs $79 a year.

What you could not

  • A file manager working directly on your disk.
  • A real app for Windows. Something home-made would be a web page.
  • It plugs into other products, Microsoft 365, Microsoft Teams and SharePoint among them.
  • AI features, unless you pay a model provider for each request yourself.
  • The depth: we grade its features B, which means it covers the whole job.

What this rests on. X1 Search’s listing: what it does, where it runs, what it plugs into and what it costs. It is a judgement about the kind of software this is. We have not built a replacement for it, and making your own means looking after it too. How we decide, and every tool’s verdict.

Part 05 · Alternatives

The alternatives

The tools it is most often weighed against, side by side

Copernic Desktop Search, Lookeen, dtSearch and Everything

The 4 tools X1 Search is most often weighed against, with where each one differs from it.

Part 06 · Questions

Quick answers

The questions people ask about it, each answered in a line or two

12

Questions, each answered in a line or two

The short version of everything above, for when you only need the answer. Each one is told in full in its part of the guide.

Is X1 Search free?

No, X1 Search is a paid product, but you can try it first. A free trial is offered; its length is not stated on the pages read.

How much does X1 Search cost?

X1 Search lists 2 plans. 1 Year Term: $79 per license, for 1 year of support and updates.

What platforms does X1 Search work on?

X1 Search is available on Windows.

Does X1 Search have an Android app?

No Android app was listed when its pages were read on Nov 13, 2026. X1 Search is listed for Windows.

Does X1 Search have an iPhone app?

No iPhone app was listed when its pages were read on Nov 13, 2026. X1 Search is listed for Windows.

Is X1 Search open source?

X1 Search is not described as open source on its own site, as read on Nov 13, 2026.

What does X1 Search integrate with?

X1 Search's listing names Microsoft 365, Microsoft Teams, SharePoint, OneDrive, Gmail, Google Drive, Slack and Dropbox.

Who makes X1 Search?

X1 Search is made by X1 Discovery.

What are the alternatives to X1 Search?

The closest alternatives to X1 Search in our directory are Copernic Desktop Search, Lookeen, dtSearch and Everything.

How does X1 Search compare with other desktop utilities?

X1 Search's GPA of 2.0 is higher than 4 of the 186 other desktop utilities we grade, and level with 8.

Is X1 Search good value for money?

ToolGPA grades X1 Search C for value for money. Its paid plans start at $6.58 a month when paid by the year, against a middle price of $2.99 for the category: 30 of the 36 others that charge start lower.

Could I make my own version of X1 Search?

Nothing X1 Search does is plain enough to make in a weekend. The 5 things listed below take a company.

Where this guide comes from

The prices, plans, platforms and features were read from X1 Search’s own pages on Nov 13, 2026, and the grades were given on Nov 13, 2026. Graded from this listing, whose facts were read from X1 Discovery's own pages on 13 November 2026. Not based on using the product, and shorter than our full reviews.

Every tool we list gets five grades, A to F, each with its reason, and a GPA that averages them. How each is decided is at toolgpa.com/grades. This guide is ToolGPA’s own work; it is not made, paid for or approved by X1 Discovery. Prices change, so check x1.com before you buy.

Part 07 · About

About ToolGPA

Who made this guide, what else is on the site, and how to cite it

7,721

Tools graded, in 95 categories

ToolGPA grades software the way a school report grades a pupil: five subjects, a letter for each with the reason written beside it, and a GPA that averages them. Prices, plans and platforms are read from each maker’s own pages and dated, so you always know how fresh a figure is.

Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. Every tool on the site has a guide like this one, free to download and pass on. It all lives at toolgpa.com.

  • 7,721

    tools graded

  • 95

    categories

  • 739

    price changes on record

  • 579

    apps priced in 12 countries

What else is on toolgpa.com

Scan for the live page

Prices and grades as they are today

Quoting this guide?

Please name ToolGPA and link to the live page, so readers can check the figures for themselves:

ToolGPA, "X1 Search: The Insider's Guide", checked Nov 13, 2026. https://toolgpa.com/tools/x1-search

Know someone choosing between desktop utilities?

Send them this guide: toolgpa.com/tools/x1-search/guide

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See our other guides

The best-graded desktop utilities after X1 Search, each with an Insider's Guide of its own.

ToolGPA

Choosing software? Every tool graded, every price dated.

Compare tools at toolgpa.com ›

Everything in this guide is ToolGPA’s own summary of what X1 Search’s pages, its app-store listings and public reviews said on the dates shown. Grades are our judgement under the rules at toolgpa.com/grades. Every grade, review and ranking on ToolGPA is our own judgement. No company can pay for a grade or change one. X1 Search is a trademark of its owner, and this guide is not made, paid for or approved by X1 Discovery. Prices and plans change: check x1.com before you buy.