ActivTrak vs StaffCop (2026): which should you pick?

Pick ActivTrak if

• Fits if you manage a remote team and want to see where their time goes
• Works for a manager who wants reports sent into Power BI or Tableau

Look elsewhere if

• Not for you if you want to bill clients by project hours, as it tracks activity, not projects
• Tight if you stay free: 3 workers and 30 days of data
• Watch out: screenshots, live view and website blocking need the Screen Details add-on
• Watch out: the $7 rate needs a 3-year term, and more than 50 licences need a paid support plan

Pick StaffCop if

• Fits if you must watch for data leaving the company and can host the software yourself
• Works for IT teams that need records of what staff do on company computers

Look elsewhere if

• Skip it if you just want a timer or timesheets, as it's a monitoring product
• Not for you if you want a published price, because everything is by quote from 5 endpoints
• Watch out: it records keystrokes, webcam snapshots and voice, so consent and local law need checking
• Tight if you have no IT staff, since it runs on your own infrastructure and the pages we read show no hosted version

ActivTrak

• It monitors worker activity rather than logging project hours, so it suits oversight more than client billing.
• Screenshots, live view and website blocking need the paid Screen Details add-on.
• The $7 rate for Work Activity Tracking applies only on a 3-year subscription; the standard annual rate is $10.
• The free plan is limited to 3 workers and 30 days of data, and more than 50 licenses require a paid support plan.

StaffCop

• No prices are published: licenses are per monitored user, from 5 endpoints, on perpetual, 12-month or 24-month terms, by quote.
• Its monitoring is broad, including keystrokes, webcam snapshots and voice recording, which raises legal and consent questions.
• It is a monitoring and security product rather than a simple timer or timesheet tool.
• It is installed on the customer's own infrastructure, not offered as a hosted service on the pages read.

ActivTrak

Automatic time tracking

Records activity in the background and summarizes it by user and team, with daily work metrics and real-time visibility.

Schedule and location adherence

Compare actual work against schedules, spot exceptions and trends, identify breaks and validate work location policy on higher plans.

Productivity and capacity reports

Utilization, workload balance, benchmarks, headcount planning and coaching opportunities, plus an on-demand Work Advisor.

AI usage measurement

An AI Insights add-on at $4 per worker per month covers AI usage, governance and compliance, adoption and productivity impact.

Screen Details add-on

Screenshots, live screen view, title bars, full URLs, alarms and website blocking are an optional add-on, not part of the base plans.

StaffCop

Activity monitoring

Records web activity, email, instant messages, file activity, printed documents and application usage, with live desktop viewing and screen capture.

Productivity analytics

Activity against idle time analysis, productive and non-productive lists of sites and apps, a user card and a custom report constructor.

Insider threat rules

Smart rules and alerts can be set on web, email, keystrokes, file transfers and messaging, with session recording for audits.

Data loss prevention

DLP features and USB device control aim to stop sensitive data leaving, with OCR search across captured content.

Remote administration

Remote desktop control of monitored computers, plus capture of Linux terminal sessions for privileged users.

On-premises storage

The vendor says monitoring data can be kept on-premises or in the customer's private cloud.

ActivTrak

• Free$0

  for up to 3 workers

  Basic activity visibility, 30 days of data history, limited functionality. A trial downgrades to this plan.

• Work Activity Tracking$10

  per worker / month, billed annually ($7 on a 3-year term)

  Adherence to working hours and tech policy: automatic time tracking, real-time visibility, attendance, app and website usage. 6 months of data.

• Workforce Management$15

  per worker / month, billed annually

  Adds utilization and financial loss, productivity against goals, schedule exception reports and offline meeting tracking. 6 months of data.

• Productivity Optimization$17

  per worker / month, billed annually

  Adds organization productivity trends, workload balance, benchmarks and goals, capacity planning and coaching. 1 year of data.

• Workflow$21

  per worker / month, billed annually

  Finds repetitive work and AI or automation opportunities; sold through sales for AI and operations teams.

StaffCop

Pricing could not be confirmed. See staffcop.com.

ActivTrak

• Other savings

  Save 30% on a two-plan bundle

  ActivTrak's pricing page offers a 30% saving when Workforce Management and Productivity Optimization are bought together.

StaffCop

No public discounts listed.