ActivTrak vs Hubstaff (2026): which should you pick?

Pick ActivTrak if

• Fits if you manage a remote team and want to see where their time goes
• Works for a manager who wants reports sent into Power BI or Tableau

Look elsewhere if

• Not for you if you want to bill clients by project hours, as it tracks activity, not projects
• Tight if you stay free: 3 workers and 30 days of data
• Watch out: screenshots, live view and website blocking need the Screen Details add-on
• Watch out: the $7 rate needs a 3-year term, and more than 50 licences need a paid support plan

Pick Hubstaff if

• Fits if you manage a remote team and want screenshots and activity data as proof of work
• Works for companies that pay contractors from their tracked hours

Look elsewhere if

• Skip it if you want a free plan, as free use ends with the 14-day trial
• Pricey if you need integrations, app and URL tracking or payroll, because those mean Team at $10 a seat
• Not for you if you work alone, since the plans have a 2-seat minimum
• Watch out: Insights, Tasks, Locations and the silent app cost $1.67 to $3.33 a seat extra on lower plans
• Tight if you're on Starter, with 500 screenshots a seat a month, limited reports and no integrations

ActivTrak

• It monitors worker activity rather than logging project hours, so it suits oversight more than client billing.
• Screenshots, live view and website blocking need the paid Screen Details add-on.
• The $7 rate for Work Activity Tracking applies only on a 3-year subscription; the standard annual rate is $10.
• The free plan is limited to 3 workers and 30 days of data, and more than 50 licenses require a paid support plan.

Hubstaff

• No free plan: Hubstaff's FAQ says free use is limited to the 14-day trial.
• Starter, Grow and Team have a 2-seat minimum, and Enterprise is listed as billed annually.
• Starter includes no integrations and Grow includes 1; unlimited integrations need Team.
• Insights, Tasks, Locations and the silent app cost extra on lower plans: $1.67 to $3.33 per seat a month on annual billing.

ActivTrak

Automatic time tracking

Records activity in the background and summarizes it by user and team, with daily work metrics and real-time visibility.

Schedule and location adherence

Compare actual work against schedules, spot exceptions and trends, identify breaks and validate work location policy on higher plans.

Productivity and capacity reports

Utilization, workload balance, benchmarks, headcount planning and coaching opportunities, plus an on-demand Work Advisor.

AI usage measurement

An AI Insights add-on at $4 per worker per month covers AI usage, governance and compliance, adoption and productivity impact.

Screen Details add-on

Screenshots, live screen view, title bars, full URLs, alarms and website blocking are an optional add-on, not part of the base plans.

Hubstaff

Timer and timesheets

A timer on desktop, web and mobile produces timesheets on every plan. Timesheet approvals, scheduling and attendance, time off and overtime start on Team.

Screenshots and activity levels

Captures screenshots, activity levels and the apps and URLs used during tracked time. Starter allows 500 screenshots per seat a month, Grow 1,500, and Team is unlimited.

Insights

A workforce analytics add-on from $2.50 per seat a month that classifies work time, reports focus and meeting time and flags unusual activity. Included with Enterprise.

Payments and payroll

Team members can be paid from their tracked hours. Payments are limited on Starter and Grow and open up on Team, with integrations such as PayPal, Wise, Deel and Gusto.

Clients, invoices and budgets

Client invoices are part of every plan, with Starter capped at 5 clients. Project budgets and expense tracking start on Grow.

Locations

Mobile location tracking with geofenced job sites and work orders. It is a $3.33 per seat a month add-on for Team, included with Enterprise and not offered on Starter or Grow.

ActivTrak

• Free$0

  for up to 3 workers

  Basic activity visibility, 30 days of data history, limited functionality. A trial downgrades to this plan.

• Work Activity Tracking$10

  per worker / month, billed annually ($7 on a 3-year term)

  Adherence to working hours and tech policy: automatic time tracking, real-time visibility, attendance, app and website usage. 6 months of data.

• Workforce Management$15

  per worker / month, billed annually

  Adds utilization and financial loss, productivity against goals, schedule exception reports and offline meeting tracking. 6 months of data.

• Productivity Optimization$17

  per worker / month, billed annually

  Adds organization productivity trends, workload balance, benchmarks and goals, capacity planning and coaching. 1 year of data.

• Workflow$21

  per worker / month, billed annually

  Finds repetitive work and AI or automation opportunities; sold through sales for AI and operations teams.

Hubstaff

• Starter$4.99

  per seat / month, billed annually ($7 billed monthly); 2-seat minimum

  Time tracking, timesheets, activity levels, clients and invoices, limited reports and payments, and 500 screenshots per seat a month.

• Grow$7.50

  per seat / month, billed annually ($9 billed monthly); 2-seat minimum

  Adds full reports, 1 integration, idle timeout, project budgets, expenses and the Tasks add-on, with 1,500 screenshots per seat a month.

• Team$10

  per seat / month, billed annually ($12 billed monthly); 2-seat minimum

  Adds unlimited screenshots and app and URL tracking, teams, payments and payroll, unlimited integrations and a 3-month Insights trial.

• Enterprise$25

  per seat / month, billed annually

  Adds the silent app, Locations and Insights, higher public API limits, ACH payment, HIPAA and SOC 2 Type II compliance, and SCIM provisioning.

ActivTrak

• Other savings

  Save 30% on a two-plan bundle

  ActivTrak's pricing page offers a 30% saving when Workforce Management and Productivity Optimization are bought together.

Hubstaff

• Annual discount

  2 months free with annual billing

  The pricing page labels annual billing "2 months free": Team is $10 per seat a month annually against $12 monthly, and Starter is $4.99 against $7.

• Other savings

  Small Business Essentials flat-fee plan

  Hubstaff's support site describes a special-offer plan for new organizations at $144 a year, billed annually, with 3 paid seats plus a free owner seat and no add-ons.