actiTIME
Timesheets with project budgets, billing and a self-hosted option
What is actiTIME?
actiTIME is timesheet software that ties tracked hours to tasks, budgets, costs and client billing. Teams log time in a weekly timesheet or calendar, managers approve it, and reports show overtime, estimates against actuals and profit and loss. It is sold as an online subscription, as a one-time self-hosted license, and as a free version for up to 3 users with reduced functionality.
actiTIME has a free plan. Paid plans start at $5 per user / month, billed yearly ($6 for up to 40 users). See every plan
Good for
- Project teams that track budgets and profitability by task
- Companies that must keep timesheet data on their own server
- Teams of up to 3 that can work with a reduced free version
Worth knowing
- The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
- actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
- Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
- Listed prices exclude taxes.
Key features
- Timesheets and calendar
- Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.
- Task management
- Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.
- Budgets
- Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.
- Reports
- Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.
- Billing and invoicing
- Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.
- Online or self-hosted
- actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.
actiTIME pricing
- Starts at
- $5 per user / month, billed yearly ($6 for up to 40 users)
- Free plan
- Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration.
- Free trial
- 30-day free trial, no credit card required
| Plan | Price | What you get |
|---|---|---|
| Free | $0 | 1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports. |
| Online, 41-200 users | $5per user / month, billed yearly ($6 billed monthly) | The full online product at the lower rate that applies to accounts with 41 to 200 active users. |
| Online, 1-40 users | $6per user / month, billed yearly ($7 billed monthly) | Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups. |
| Self-Hosted | $120one-time per user | Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price. |
| Online, 200+ users | $1,250per month for unlimited users, billed yearly ($1,500 billed monthly) | A fixed cost for accounts with more than 200 users, in place of per-user pricing. |
Read from actitime.com on Oct 6, 2026. Prices change, so confirm with actiTIME before you buy.
Ways to pay less
- Annual discount$1 less per user a month with yearly billing
The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.
Stated on actitime.com - NonprofitDiscounted rates for nonprofits
The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.
Stated on actitime.com - Lifetime licenseOne-time Self-Hosted license at $120 per user
actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.
Stated on actitime.com
Works with
- QuickBooks Online
- Zapier
- actiPLANS
actiTIME alternatives
- actiTIME vs Clockify
Free plan · from $3.99/mo
- actiTIME vs Toggl
Free plan · from $9/mo
- actiTIME vs TimeCamp
Free plan · from $3.99/mo
- actiTIME vs Harvest
Free plan · from $9/mo
- actiTIME vs Kimai
Free plan · from €2.99/mo
Common questions
Is actiTIME free?
actiTIME has a free plan. Free actiTIME Online for 1 to 3 users with limited functionality: no approvals, overtime, task estimates, budgets, custom fields, API, Chrome extension, Zapier or QuickBooks integration. Paid plans start at $5 per user / month, billed yearly ($6 for up to 40 users).
How much does actiTIME cost?
actiTIME lists 5 plans. Free: $0. Online, 41-200 users: $5 per user / month, billed yearly ($6 billed monthly). Online, 1-40 users: $6 per user / month, billed yearly ($7 billed monthly). Self-Hosted: $120 one-time per user. Online, 200+ users: $1,250 per month for unlimited users, billed yearly ($1,500 billed monthly). Prices were read from actitime.com on Oct 6, 2026.
What platforms does actiTIME work on?
actiTIME is available on Web, iOS and Android. It also has a browser extension.
Does actiTIME offer any discounts?
actiTIME publicly lists the following: $1 less per user a month with yearly billing; Discounted rates for nonprofits; One-time Self-Hosted license at $120 per user.
Does actiTIME have a Windows app?
No Windows app was listed when its pages were read on Oct 6, 2026. actiTIME is listed for Web, iOS and Android.
Does actiTIME have a macOS app?
No macOS app was listed when its pages were read on Oct 6, 2026. actiTIME is listed for Web, iOS and Android.
Is actiTIME open source?
actiTIME is not described as open source on its own site, as read on Oct 6, 2026.
Can actiTIME be self-hosted?
Yes. actiTIME's own site says it can be run on a server of your own.
Does actiTIME have an API?
Yes. actiTIME offers a public API, according to its own site.
What does actiTIME integrate with?
actiTIME's listing names QuickBooks Online, Zapier and actiPLANS. A listing names up to eight integrations, so it may connect to more.
Does actiTIME have a free trial?
Yes. 30-day free trial, no credit card required.
Who makes actiTIME?
actiTIME is made by actiTIME Inc. It dates from 2004.
What are the alternatives to actiTIME?
The closest alternatives to actiTIME in our directory are Clockify, Toggl, TimeCamp, Harvest and Kimai. Each one has a side-by-side comparison with actiTIME.
Sources for this page
The prices, plans, platforms and features above were read from these pages on Oct 6, 2026.