actiTIME vs Toggl

actiTIME

• Project teams that track budgets and profitability by task
• Companies that must keep timesheet data on their own server
• Teams of up to 3 that can work with a reduced free version

Toggl

• Agencies and consultancies that bill clients by the hour
• Teams that want time tracking and capacity planning in one tool
• Freelancers and teams of up to 3 who can stay on the free plan
• Employers who want time data without screenshots or keystroke logging

actiTIME

• The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
• actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
• Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
• Listed prices exclude taxes.

Toggl

• The free plan stops at 3 users, and billable rates and team-level reports start on Starter.
• Timesheet approvals, profitability reports, the Jira and Asana integrations and SSO need Premium.
• Monthly billing costs more: $12 instead of $9 per user on Starter and $24 instead of $16 on Premium.
• Desktop apps are listed for Windows and macOS; none is listed for Linux.

actiTIME

Timesheets and calendar

Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.

Task management

Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.

Budgets

Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.

Reports

Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.

Billing and invoicing

Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.

Online or self-hosted

actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.

Toggl

Timers and manual entries

Start a timer, log hours afterwards or fill in a week at a time. Idle detection prompts you when the timer is running but the device has gone quiet.

Automated tracking

Toggl can record which apps and sites you used and lay them out on a private timeline. You decide which of them become time entries.

Focus mode and Pomodoro

Timed work sprints with a Pomodoro timer, plus reminders when logged time is under or over a threshold you set.

Billing and profitability

Billable rates by workspace, member or project start on Starter. Premium adds labor costs, fixed fee projects and reports on revenue, cost and margin.

Capacity and project planning

Tasks sit on boards, lists, timelines and calendars with estimates against tracked time. Utilization and workload reports account for time off and working hours.

Toggl AI

Ask in plain language about hours logged or projects over estimate, or have it log time and create tasks. An MCP server and CLI connect Toggl to Claude, Cursor or Codex.

actiTIME

• Free$0

  1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports.

• Online, 41-200 users$5

  per user / month, billed yearly ($6 billed monthly)

  The full online product at the lower rate that applies to accounts with 41 to 200 active users.

• Online, 1-40 users$6

  per user / month, billed yearly ($7 billed monthly)

  Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups.

• Self-Hosted$120

  one-time per user

  Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price.

• Online, 200+ users$1,250

  per month for unlimited users, billed yearly ($1,500 billed monthly)

  A fixed cost for accounts with more than 200 users, in place of per-user pricing.

Toggl

• Free$0

  Up to 3 users. Timers, focus mode, calendar integrations, tasks and boards with estimates, and personal-level insights.

• Starter$9

  per user / month, billed annually ($12 billed monthly)

  Billable rates, team-level productivity and revenue reports, timeline views, milestones, and capacity basics such as PTO and public holidays.

• Premium$16

  per user / month, billed annually ($24 billed monthly)

  Labor cost and profitability reports, fixed fee projects, project dashboards, timesheet approvals, Jira and Asana integrations, and SSO.

• EnterpriseCustom

  Everything in Premium plus personalized onboarding, a dedicated customer success manager, custom roles and custom solutions.

actiTIME

• Annual discount

  $1 less per user a month with yearly billing

  The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.

• Nonprofit

  Discounted rates for nonprofits

  The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.

• Lifetime license

  One-time Self-Hosted license at $120 per user

  actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.

Toggl

• Annual discount

  Up to 33.3% off with annual billing

  The pricing page labels annual billing "Save 33.3%" and "4 months free". Premium is $16 per user a month annually against $24 monthly; Starter is $9 against $12, a 25% saving.