actiTIME vs Harvest

actiTIME

• Project teams that track budgets and profitability by task
• Companies that must keep timesheet data on their own server
• Teams of up to 3 that can work with a reduced free version

Harvest

• Agencies and consultancies that bill clients for tracked hours
• Solo freelancers with up to 2 active projects, on the free plan
• Teams that sync invoices and payments to QuickBooks Online or Xero

actiTIME

• The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
• actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
• Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
• Listed prices exclude taxes.

Harvest

• The free plan is limited to 1 seat and 2 projects.
• Paid prices are shown as starting prices: the pricing page says additional invoices, projects, clients and tasks are billed based on use.
• Timesheet approvals, profitability reporting and SAML-based SSO need the Enterprise plan.
• No Linux desktop app is listed, and scheduling needs the separately billed Harvest Forecast.

actiTIME

Timesheets and calendar

Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.

Task management

Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.

Budgets

Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.

Reports

Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.

Billing and invoicing

Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.

Online or self-hosted

actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.

Harvest

Timers and timesheets

One-click timers, daily and weekly timesheets and calendar imports in the browser, desktop and mobile apps, with automated reminders to submit time.

Invoicing and online payments

Invoices are generated from the tracked time and expenses already in the account, and clients can pay them through the PayPal and Stripe integrations.

Expense tracking

Receipts and reimbursable costs are logged alongside time, so they can be added to the same client invoice.

Budgets and reports

Project budgets update as time is logged. Team capacity and utilization reports start on Teams, and profitability reporting is limited to Enterprise.

Approvals and audit trail

Enterprise adds timesheet approval before hours are billed, an activity log of every time entry and edit, and the option to require notes on entries.

Harvest Forecast

A companion scheduling and capacity planning tool that connects to Harvest. It is billed separately at $5 per person a month on annual billing.

actiTIME

• Free$0

  1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports.

• Online, 41-200 users$5

  per user / month, billed yearly ($6 billed monthly)

  The full online product at the lower rate that applies to accounts with 41 to 200 active users.

• Online, 1-40 users$6

  per user / month, billed yearly ($7 billed monthly)

  Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups.

• Self-Hosted$120

  one-time per user

  Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price.

• Online, 200+ users$1,250

  per month for unlimited users, billed yearly ($1,500 billed monthly)

  A fixed cost for accounts with more than 200 users, in place of per-user pricing.

Harvest

• Free$0

  1 seat and 2 projects, with time tracking, invoicing, expense tracking, project estimates and basic reports.

• Teams$9

  per seat / month, billed annually ($11 billed monthly)

  Unlimited seats, billable and cost rates, team capacity reporting, CSV import, and accounting and payment integrations. Listed as a starting price.

• Enterprise$14

  per seat / month, billed annually ($17.50 billed monthly)

  Adds unlimited custom reports, profitability reporting, timesheet approvals, an activity log, SAML-based SSO and required notes.

• Enterprise PlusCustom

  Adds custom integrations, product customization, a dedicated customer success manager, assisted data migration and white labelling.

actiTIME

• Annual discount

  $1 less per user a month with yearly billing

  The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.

• Nonprofit

  Discounted rates for nonprofits

  The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.

• Lifetime license

  One-time Self-Hosted license at $120 per user

  actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.

Harvest

• Annual discount

  20% off when paying for the year up front

  Harvest's pricing FAQ states a 20% discount for yearly payment. Enterprise is listed at $14 per seat a month annually against $17.50 monthly, and Teams at $9 against $11.