Harvest vs Toggl

Harvest

• Agencies and consultancies that bill clients for tracked hours
• Solo freelancers with up to 2 active projects, on the free plan
• Teams that sync invoices and payments to QuickBooks Online or Xero

Toggl

• Agencies and consultancies that bill clients by the hour
• Teams that want time tracking and capacity planning in one tool
• Freelancers and teams of up to 3 who can stay on the free plan
• Employers who want time data without screenshots or keystroke logging

Harvest

• The free plan is limited to 1 seat and 2 projects.
• Paid prices are shown as starting prices: the pricing page says additional invoices, projects, clients and tasks are billed based on use.
• Timesheet approvals, profitability reporting and SAML-based SSO need the Enterprise plan.
• No Linux desktop app is listed, and scheduling needs the separately billed Harvest Forecast.

Toggl

• The free plan stops at 3 users, and billable rates and team-level reports start on Starter.
• Timesheet approvals, profitability reports, the Jira and Asana integrations and SSO need Premium.
• Monthly billing costs more: $12 instead of $9 per user on Starter and $24 instead of $16 on Premium.
• Desktop apps are listed for Windows and macOS; none is listed for Linux.

Harvest

Timers and timesheets

One-click timers, daily and weekly timesheets and calendar imports in the browser, desktop and mobile apps, with automated reminders to submit time.

Invoicing and online payments

Invoices are generated from the tracked time and expenses already in the account, and clients can pay them through the PayPal and Stripe integrations.

Expense tracking

Receipts and reimbursable costs are logged alongside time, so they can be added to the same client invoice.

Budgets and reports

Project budgets update as time is logged. Team capacity and utilization reports start on Teams, and profitability reporting is limited to Enterprise.

Approvals and audit trail

Enterprise adds timesheet approval before hours are billed, an activity log of every time entry and edit, and the option to require notes on entries.

Harvest Forecast

A companion scheduling and capacity planning tool that connects to Harvest. It is billed separately at $5 per person a month on annual billing.

Toggl

Timers and manual entries

Start a timer, log hours afterwards or fill in a week at a time. Idle detection prompts you when the timer is running but the device has gone quiet.

Automated tracking

Toggl can record which apps and sites you used and lay them out on a private timeline. You decide which of them become time entries.

Focus mode and Pomodoro

Timed work sprints with a Pomodoro timer, plus reminders when logged time is under or over a threshold you set.

Billing and profitability

Billable rates by workspace, member or project start on Starter. Premium adds labor costs, fixed fee projects and reports on revenue, cost and margin.

Capacity and project planning

Tasks sit on boards, lists, timelines and calendars with estimates against tracked time. Utilization and workload reports account for time off and working hours.

Toggl AI

Ask in plain language about hours logged or projects over estimate, or have it log time and create tasks. An MCP server and CLI connect Toggl to Claude, Cursor or Codex.

Harvest

• Free$0

  1 seat and 2 projects, with time tracking, invoicing, expense tracking, project estimates and basic reports.

• Teams$9

  per seat / month, billed annually ($11 billed monthly)

  Unlimited seats, billable and cost rates, team capacity reporting, CSV import, and accounting and payment integrations. Listed as a starting price.

• Enterprise$14

  per seat / month, billed annually ($17.50 billed monthly)

  Adds unlimited custom reports, profitability reporting, timesheet approvals, an activity log, SAML-based SSO and required notes.

• Enterprise PlusCustom

  Adds custom integrations, product customization, a dedicated customer success manager, assisted data migration and white labelling.

Toggl

• Free$0

  Up to 3 users. Timers, focus mode, calendar integrations, tasks and boards with estimates, and personal-level insights.

• Starter$9

  per user / month, billed annually ($12 billed monthly)

  Billable rates, team-level productivity and revenue reports, timeline views, milestones, and capacity basics such as PTO and public holidays.

• Premium$16

  per user / month, billed annually ($24 billed monthly)

  Labor cost and profitability reports, fixed fee projects, project dashboards, timesheet approvals, Jira and Asana integrations, and SSO.

• EnterpriseCustom

  Everything in Premium plus personalized onboarding, a dedicated customer success manager, custom roles and custom solutions.

Harvest

• Annual discount

  20% off when paying for the year up front

  Harvest's pricing FAQ states a 20% discount for yearly payment. Enterprise is listed at $14 per seat a month annually against $17.50 monthly, and Teams at $9 against $11.

Toggl

• Annual discount

  Up to 33.3% off with annual billing

  The pricing page labels annual billing "Save 33.3%" and "4 months free". Premium is $16 per user a month annually against $24 monthly; Starter is $9 against $12, a 25% saving.