actiTIME vs Clockify

actiTIME

• Project teams that track budgets and profitability by task
• Companies that must keep timesheet data on their own server
• Teams of up to 3 that can work with a reduced free version

Clockify

• Teams of up to 5 that want a free tracker with no cap on tracked time
• Companies that need timesheets, attendance and approvals for payroll
• Workplaces with shared devices that need a clock-in kiosk
• Teams that also want the Pumble and Plaky tools in one bundle

actiTIME

• The free version stops at 3 users and omits approvals, overtime, budgets, task estimates, custom fields, the API and the Chrome extension.
• actiTIME Online is browser-only: there is no desktop app, only iOS and Android apps and a Chrome extension.
• Self-Hosted maintenance falls to your own IT staff, major upgrades cost 100% of the initial price, and engineer sessions are $40 an hour.
• Listed prices exclude taxes.

Clockify

• The free plan stops at 5 users, limits reports to a 1-month range and exports as PDF only.
• Invoicing, time off and approvals need Standard; scheduling, expenses, budgets and GPS tracking need Pro.
• Single sign-on, SCIM and the audit log are limited to Enterprise at $11.99 per seat / month.
• Clockify states it offers no discounts beyond 20% off for annual billing, and no refunds.

actiTIME

Timesheets and calendar

Time is entered in a weekly timesheet or as start and stop time cards on a calendar, with comments, overtime and leave. Timesheets can be locked and sent for approval.

Task management

Tasks carry estimates, deadlines, priorities, assignments and custom workflow statuses, and a Kanban view shows progress across a project.

Budgets

Time, cost and billing budgets can be set for tasks, projects and customers, over a date range or the lifetime of the work, in any number.

Reports

Reports cover staff performance, overtime, leave balances, estimated against actual time, billing summaries and profit and loss, with charts and CSV export.

Billing and invoicing

Billable amounts come from billing rates and logged time, and invoices are generated from them. A QuickBooks Online integration passes time data to accounting.

Online or self-hosted

actiTIME Online runs in a browser on Amazon servers with daily backups. The self-hosted edition runs on an internal server, and both offer a REST API.

Clockify

Timer, timesheet and calendar

Start and stop a timer, enter hours by hand, fill in a weekly timesheet or block out time on a calendar that shows Outlook and Google Calendar events.

Auto tracker

Records the time you spend in apps, websites and documents on a timeline that only you can see, and lets you turn those records into time entries.

Reports and rates

Summary, detailed and weekly reports break down tracked time. Billable rates start on Basic, and labor cost and profit reports need Pro.

Kiosk

From Basic, staff can clock in with a PIN on a shared device. QR code sign-in is on Standard and photo capture on Pro. Kiosk-only seats start at $0.79 a month, billed annually.

Invoicing, time off and approvals

Standard adds invoices built from tracked time and expenses, time-off policies and balances, and manager approval and locking of timesheets.

Scheduling and location

Pro adds a scheduling timeline for assignments and capacity, project forecasting, expense recording and optional GPS tracking of visited job sites.

actiTIME

• Free$0

  1 to 3 users on actiTIME Online with limited functionality, unlimited customers, projects and tasks, and CSV reports.

• Online, 41-200 users$5

  per user / month, billed yearly ($6 billed monthly)

  The full online product at the lower rate that applies to accounts with 41 to 200 active users.

• Online, 1-40 users$6

  per user / month, billed yearly ($7 billed monthly)

  Full functionality in the cloud, with the API, QuickBooks and Zapier integrations, the mobile app, the Chrome extension and daily backups.

• Self-Hosted$120

  one-time per user

  Installed on your own Windows or Unix server, with direct database access. Minor upgrades are free; major upgrades cost 100% of the initial price.

• Online, 200+ users$1,250

  per month for unlimited users, billed yearly ($1,500 billed monthly)

  A fixed cost for accounts with more than 200 users, in place of per-user pricing.

Clockify

• Free$0

  Up to 5 users. Unlimited tracking, timer, timesheet, calendar, auto tracker, Pomodoro timer, team activity and reports.

• Basic$3.99

  per seat / month, billed annually ($4.99 billed monthly)

  Adds billable rates, adding time for others, required fields, bulk edit, kiosk, time audit, project templates and customized exports.

• Standard$5.49

  per seat / month, billed annually ($6.99 billed monthly)

  Adds time off, invoicing, timesheet approval and locking, attendance and overtime, the manager role, rounding and the QuickBooks integration.

• Pro$7.99

  per seat / month, billed annually ($9.99 billed monthly)

  Adds scheduling, forecasting, expenses, labor cost and profit, budgets, custom fields, GPS tracking, activity monitoring and a choice of data region.

• Enterprise$11.99

  per seat / month, billed annually ($14.99 billed monthly)

  Adds single sign-on, SCIM provisioning, a custom subdomain, account control and an audit log.

• CAKE.com Bundle$12.99

  per seat / month, billed annually ($15.99 billed monthly)

  Enterprise Clockify together with the Pumble team chat and Plaky project management tools. Excludes Clockify data regions.

actiTIME

• Annual discount

  $1 less per user a month with yearly billing

  The pricing calculator shows $6 per user a month billed yearly against $7 billed monthly for up to 40 users, and $5 against $6 for 41 to 200 users.

• Nonprofit

  Discounted rates for nonprofits

  The pricing FAQ says actiTIME offers discounted rates for nonprofit organizations that contact support. No percentage is published.

• Lifetime license

  One-time Self-Hosted license at $120 per user

  actiTIME Self-Hosted is a one-time payment of $120 per user in place of a subscription, with a fixed-cost option for unlimited users.

Clockify

• Annual discount

  20% off with annual billing

  Clockify's pricing page states 20% off all plans when a seat is prepaid for the year: Basic is $3.99 per seat a month annually against $4.99 monthly.